A7 Sole Source - Stern ramp winch_Redacted.pdf

1 Ver 2.0 (01 July 2018)

Date: 2024

MEMORANDUM

Subj:

Ref:

USE OF OTHER THAN FULL AND OPEN COMPETITION FOR ANACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

(a) PR Number(s): N29787-

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

Trident Maritime Systems Heavy Equipment Group

b) the required delivery date/period of performance and

20MAY 01NOV 2024

c) its intended use.

Request OEM Overhaul of Stern Ramp Winch through Trident Maritime Systems Heavy Equipment Group

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

OEM Trident Maritime Systems Heavy Equipment Group

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. X Only one responsible source (select all that apply):

1. RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

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a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as the drawings?

2. X EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

Trident Maritime Systems is the O.E.M. Similar companies do not have the required technical data, diagnostic tools to review, test, and repair this system. The identified representative is the only known representative for the combined system components known to provide support in this AOR.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B Brand Name.)

3. XOTHER REASON:

a. X CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: SMS 10.6.002-01-JHSV

b. STANDARDIZATION: Per MSCs standardization initiative, only the specified or replacement items.

i. Identify Make / Model Number(s):

ii. Identify other vessels with this Make / Model:

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c. FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

STERN RAMP WINCH ASSEMBLY

MODEL F120343

ii. Describe how the equipment must be compatible with the existing configuration.

The Stern Ramp is specifically made to meet the requirements for the loading of cargo on the EPF class of ships. The Winch is specifically designed to work with this system.

d. OTHER:

B. X Brand Name: Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company.

a name or purchase description cannot be used (see FAR 11.104). Describe how market research indicates other similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the needs.

The Stern Ramp on the EPF class ship is special made by the OEM for this ship. As such, they are the OEM for service and parts. Other similar products or products do not meet and cannot be modified to meet MSC and the requirements.

C. Unusual and Compelling Urgency: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was identified:

2. Period of Performance:

If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

3. Estimated production lead time: N/A

4. Explanation of why delivery / commencement of services by the date required is

4 Ver 2.0 (01 July 2018) needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

This is an integral part of the ships Mission Bay package and essential for mission success. The Stern Ramp is necessary to load and unload cargo per mission requirements. When the ship is at port the ramp is needed to supply the ship with essentials and to prepare for upcoming missions.

The ship is required to have this system operational for mission preparedness and operational use.

Trident Maritime Systems is the only capable OEM technical services that arefully compatible with providing repair parts to the existing Ships Stern Ramp infrastructure for the USS Choctaw County. The shipboard Stern Ramp Winch when overhauled, will form part of an integrated enterprise which already contains similar components, introducing alternate, untested products is not authorized and poses an unacceptable risk to the success of the missions to be performed, and would impose additional costs to the enterprise as a whole in terms of sustainment support. Obtaining Trident Mari expertise for the Stern Ramp Winch Overhaul will ensure that General Technical Requirements (GTR) can maintain compliance with JHSV.

5. CASREP Number:

IV. ANTICIPATED DOLLAR VALUE OF PROCUREMENT:

V. CERTIFICATIONS AND APPROVALS:

Technical / Requirement Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

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