A7 BWK Other than Full and Open Casrep C3 25-005 WI 0303 Repair Ovrhl VSD LDL (2).pdf

1 Ver 2.0 (01 July 2018)

Date: 17 APR 2025

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER THE

SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): 1301242694

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

_SIEMENS

b) the required delivery date/period of performance and

_15 – 25 MAY 2025

c) its intended use.

C3 Casrep 25-005 WI 0303 Repair Overhaul Fire Pump Siemens VSD (2.5 YR)

2. List the source(s) or known vendor(s) who are able to provide the above described item or service. Sven Fritzsche

2 Ver 2.0 (01 July 2018)

Siemens Industry, Inc.

Digital Factory

Customer Services DF&PD

RC-US DF CS SLN M

2550 Eisenhower Blvd.

Ft. Lauderdale, FL 33316

954-527-0431 (Office)

954-778-9079 (Cell)

800-333-7421 (24 Hour Tech Support) fritzsche.sven@siemens.com

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. X Only one responsible source (select all that apply):

1. X RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

SIEMENS is the MSC mandated OEM for the Variable Speed drives that operate Fire Pumps.

b. If drawings are included, who is identified as “owning” the drawings.

2. EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. (NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

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3. X_ OTHER REASON:

a. X CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number:

b. STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s):

ii. Identify other vessels with this Make / Model:

_T-EPF Class

c. FORM, FIT, AND FUNCTION: Item is direct replacement parts

/ components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

The VSDs are critical components of the Main Engine fan’s controller in order to monitor and regulate the speed of the fans. It is mandatory that only OEM parts and Services be utilized on JHSV (VSD) Exhaust and Supply Fans Controller. This system is connected with the EPF Class Integrated Machinery Control System to which control and feedback communications are designed and installed.

d. X OTHER:

Failure of the subject Variable Speed Drives (VSD) and associated intake fans can starve the engine room of supply air, causing a low oxygen situation which is a safety hazard for crew. Additionally, failure of the VSDs would induce a low pressure atmosphere inside the engine room, which could cause a catastrophic failure of four main propulsion diesel engines.

X UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in

4 Ver 2.0 (01 July 2018) work stoppage or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

e. Date on which the requirement was identified: 18MAR25

f. Required delivery date / Period of Performance: 15-25 MAY 2025

g. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

SHIP was in an extended Emergency Dry Dock Availability and this work could not be accomplished during this time.

h. Estimated production lead time:

i. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

This system is imperative to the safety of the ship and the ship will not be able to get underway until repaired.

j. CASREP Number: C3 25-005

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: