A5 - SOW - FMD PIP_Rev01.docx

SOW – Bird Johnson Co. PIP – 2026 Statement of Work (SOW) for Navy Propulsor Product Improvement Program (PIP)

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 427, which is responsible for Surface Ship Propellers (Controllable and Fixed Pitch), Propulsion Shafting, and Waterjets.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

1.1 BACKGROUND

1.1.1 The Shafting, Propellers, and Waterjets Branch (Code 427) of the NSWCPD, provides in-service engineering support for Shafting, Propeller & Waterjet Systems on U.S. Navy vessels.

1.1.2 This contract is in support of the Navy Propulsor Product Improvement Program (PIP). The PIP is an engineering support program that maintains and improves the operational readiness, safety, reliability, maintainability, and operating and support costs to support the U.S. Navy.

1.2 SCOPE OF WORK

1.2.1 The Navy Propulsor Product Improvement Program (PIP) is an engineering support program that provides engineering man-hours and services as required to maintain and improve the operational readiness, safety, reliability, maintainability, as well as operating and support costs for the Bird-Johnson Propellor Company (BJPCo) products including but not limited to, Controllable Pitch Propellers (CPP), Fixed Pitch Propellers (FPP), Waterjet Propulsors, Propulsion Shafting systems, and all associated components used by the U.S. Navy. The contractor shall provide all Maintainability and Availability (M&A) and Technical Data programs for Bird-Johnson products. These services shall be provided at the contractor’s facilities and other locations as designated by the Government.

1.2.2 The PIP is necessary to maintain adequate and effective operational readiness, safety, and mission effectiveness of Bird-Johnson systems. Virtually all mechanical equipment needs continuing engineering support to solve operational problems. Military systems require a higher level of engineering support than commercial equivalent systems. The military systems normally push the leading edge of technology and are subjected to ever changing demanding environments and mission cycles. New problems are continually experienced after approval for operational use. The new problems are a result of greater exposure, changes in mission, changes in system weight or configuration, variations in manufacture or repair, aging of the hardware, maintenance concept changes, critical materials availability, and changing component coating. These changes in Propulsor usage can be dramatic and can have a dramatic impact on safety, readiness, and mission effectiveness. Therefore, a PIP to address that impact is essential to maintain these systems at full operational capability.

The Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0 REQUIREMENTS

3.1 The Contractor shall provide the necessary supplies, services, materials, and facilities to conduct the Bird-Johnson PIP program and to perform the engineering support and required testing defined in each task. New technologies and system designs are developed which will accomplish one or more of the following objectives: resolve service-revealed deficiencies; reduce maintenance costs; improve propulsion equipment reliability/maintainability; and improve system efficiency and performance. Major functions the contractor shall perform include:

3.2 Investigative Engineering

3.2.1 The contractor shall conduct engineering investigations, using contractor personnel, material, and facilities; unless specific material is provided by the government. The contractor shall perform failure analysis, data analysis, modeling, and simulations. The investigations shall relate to the Bird-Johnson products including, but not limited to: PIP Program for installation, operation, maintenance, operations limits, training requirements, and documentation. A report of the results of each investigation, including conclusions and recommendations shall be prepared. Each task shall be performed in accordance with the Program Management requirements.

3.2.2 The contractor shall review in-service CPP, FPP, Waterjet, and Shafting designs, assemblies, components, and software and recommend product improvements regarding performance and efficiency. Provide qualification testing support for transitioning the improved design onto the ship.

3.2.3 The contractor shall review the fluid power (hydraulic) aspects of the CPP, FPP, Waterjet, and Shafting system and components and recommend product improvements. Areas of review include but are not limited to, pumps, motors, couplings, filter assemblies, filter elements, strainers, directional control valves, pressure control valves, pressure relief valves, cylinders, hoses, heat exchangers, fluids, sensors, and instruments.

3.2.4 The contractor shall review the hydrodynamic aspects of the CPP, FPP, Waterjet, and Shafting system and components and recommend product improvements. Areas of review include but are not limited to, propeller and impeller blades, blade hydrodynamic surfaces, blade gages and inspection tooling, blade bolts, propeller hub assemblies, impeller, stator hubs, stator bowls, stator vanes, and steering/reversing units (SRU).

3.2.5 Examples of tasking to be performed under this Investigative Engineering requirement shall include but not be limited to:

· Non-Recurring Engineering (NRE) to design a revised Steering and Reversing feedback and actuation mechanism that addresses known failure modes and determine necessary cost to implement.

· NRE to design duplex filters to replace existing single bowl filters and determine necessary cost to implement.

· NRE to design a revised stator that includes the nozzle extension as a single component and determine necessary cost to implement

· NRE to design a solution for CPP Oil Distribution (OD) Box bearing sleeve retention method and determine necessary cost to implement.

· NRE to identify post-manufacture inspection documentation for all propeller blades, monobloc propellers, and propeller caps

· NRE to determine lift fixture design best for purpose going forward and determine necessary cost to implement

· NRE to evaluate trailing edge interferences identified in machining definition and determine drawing updates required

3.2.6 The contractor shall provide product drawings and associated list in accordance with CDRL A007.

3.2.7 The contractor shall provide all design change notices in accordance with CDRL A008.

3.3 Analysis Support

3.3.3 The contractor shall conduct failure analysis of CPP, FPP, Waterjet, and Shafting assemblies and components, and provide reports on findings.

3.3.4 The contractor shall conduct testing of current CPP, FPP, Waterjet, and Shafting assemblies and components, and proposed improvements.

3.3.5 The contractor shall utilize models and software to support analysis, using existing Contractor modeling software and technology.

3.3.6 The contractor shall collect and analyze historic data and reports.

3.3.7 The contractor shall observe and collect data in vendor test facilities and by deploying to areas of need.

3.3.8 The contractor shall develop prototypes for new and modified designs.

3.3.9 The contractor shall document and submit detailed plans to restore or improve products to specified guidelines in accordance with CDRL A001.

3.4 Product Improvements

3.4.1 The contractor shall provide materials, engineering personnel, and the manufacturing and testing facilities to design parts, components, or systems to meet program objectives. The contractor shall validate the designs by bench tests, propulsion equipment tests, and support of fleet evaluations. The contractor shall perform technical manual validation, redlines, and improvements. Engineering Change Proposals (ECP) (CDRL A004) and associated technical data shall be developed and submitted. The contractor shall provide engineering and technical expertise in support of and to implement hardening of Bird-Johnson products with respect to Risk Management Framework (RMF) package POAMs (Plan of Action and Milestones) on control hardware and software. Evaluating security of Bird-Johnson product systems under development as needed. The contractor shall implement security requirements through secure design and secure implementation. Specific components or systems which require such design effort shall be assigned by NSWCPD in accordance with the Program Management requirements.

3.4.2 The contractor shall provide engineering and technical information support for analysis and development of corrective actions for operational issues and casualties on U.S. Navy, U.S. Coast Guard, and Military Sealift Command platforms manufactured by BJPCo. Technical information shall include but not limited to component drawings; engineering reports; production reports; quality assurance reports; service reports; technical bulletins; part information and requests for quote.

3.4.3 The contractor shall deploy to areas of need to test CPP, FPP, Waterjet, and Shafting system and components, collect and analyze system performance information, and identify options for correction of operational issues.

3.4.3.1 The contractor shall deploy to areas of need to setup, integrate, and execute final product changes and issue resolution plans.

3.4.3.2 The contractor shall deploy to areas of need to test and monitor final product changes and issue resolution plans and validate the work withing stated guidelines

3.4.3.3 The contractor shall execute product repairs in vendor test facilities and by deploying to areas of need.

3.4.4 The contractor shall evaluate existing maintenance procedures, develop improvements to existing maintenance procedures, and develop new maintenance procedures for government review.

3.4.5 The contractor shall test CPP, FPP, Waterjet, and Shafting system and components to ensure they operate and perform within stated guidelines. This also includes testing of associated equipment at facilities to ensure proper calibration and measurements for accurate results, when necessary.

3.4.6 The contractor shall document and submit final product implementation findings in accordance with CDRL A001.

3.5 Support of Government Testing

3.5.1 The contractor shall provide the personnel to monitor and provide assistance and evaluate tests of design improvements being tested on U.S. Naval craft, or Government equipment as may be required by these tests. Test support services shall be provided in accordance with the Program Management requirements. In addition, the maintenance and repair of any government owned test equipment or special tooling at the contractor’s facility is also covered under this PIP contract

3.6 PIP Review

3.6.1 The contractor shall conduct PIP reviews as scheduled, between the contractor and NSWCPD. The reviews will include but not be limited to keeping government personnel abreast of progress in the assigned tasks, reviewing priorities, discussing and resolving technical matters (such as approaches to solutions of problems or adequacy of existing designs), and checking on funds expended and/or available for new work. Format of the technical reviews will be as mutually agreed upon by the contractor and NSWCPD.

3.7 Fleet and Depot Support

3.7.1 The contractor shall provide technical support directly to U.S. Navy crafts or activities when required under a task order. The assistance shall encompass background research, Fleet, craft, ship, and depot support, on-site investigations, in-service engineering, maintainability, reliability, maintenance planning, service repair limits, data analysis, modeling, and simulations or maintenance processes at all echelons of the propulsor programs; this also includes any direct fleet support and evaluations required, including travel necessitated in support of any delivery order.

3.8 Program Management

3.8.1.2 Priorities: Each Task Order will indicate the priority associated with the task to be performed. The order in which the Contractor will conduct work shall be consistent with the priority classification assigned to each task order. Classifications to be used are listed below in decreasing order of urgency:

A) EMERGENCY. Safety items only – all possible resources should be directed to resolve these tasks.

B) URGENT. Potential safety items which do not necessitate emergency classification – items which have serious impact on operations.

C) PRIORITY. Items which prove of considerable value in reliability, maintainability, availability, economy or performance – to be accomplished on an expeditious and continuing basis.

D) ROUTINE. Tasks of a routine nature.

3.7.1.3 Meetings: Interim PIP review meetings will be held to discuss specific engineering problems which need definition and guidance. These meetings will be held on a bi-weekly basis as approved by both the contractor and the government, but not less than semi-annually.

3.9 Logistics Support

3.9.1 The contractor shall develop the Integrated Logistic Support (ILS) documentation for all updates and modifications planned to implementation on CPP, FPP, Waterjet, and Shafting system. This includes, but not limited to drawings, changes to drawings, technical manuals, procedures, Allowance Parts Lists (APLs), and ECPs.

3.9.2 The contractor shall develop a revised Waterjet technical manual to include all prior issued Technical Bulletins, match Navy standard formatting, and address the In-service Engineering Agents (ISEA) and fleet concerns.

3.9.3 The contractor shall support the provisioning actions including development of stock number creation with required Form, Fit, Function (FFF) data.

3.9.4 The contractor shall provide all applicable documents in accordance with CDRL A001.

3.10 Manufacturing Phase-Out or Discontinuation of Production, Diminishing Sources, and Obsolete Materials or Components

3.10.1 The contractor shall notify the contracting officer immediately upon determining the unavailability of obsolete materials or components. The contractor may recommend a solution to include the impact on the contract price and delivery. The contractor shall not initiate any item redesign or incur any additional costs without the express, written authorization of the contracting officer.

4.0 DATA REQUIREMENTS

The PIP deliverables take the form of technical data necessary to implement solutions to fleet problems, or to prevent the occurrence of potential problems. Technical data to be delivered will include configuration status account reports, design change notices, scientific and technical reports, progress reports, status reports, management reports, Request for Deviation, Request for Waiver, list of items delivered during contract performance, Engineering Change Proposals (ECPs), Manufacturing Drawings, Maintenance Instructions, Rework/Repair Procedures, and Technical Reports.

4.5.2 Engineering Evaluations/Reviews. The contractor shall perform engineering reviews, evaluations, investigations, and surveys. Studies may be performed at contractor facilities, governments facilities (i.e.: Land Based Engineering Site located at NSWCPD), or other non-government facilities as required. The studies shall provide information to improve, revise and/or develop new maintenance procedures, plans for future engineering and logistic efforts and define or refine inspection criteria. Each task shall be performed in accordance with the Program Management requirements.

4.9.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.14.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.15.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

4.15.3 Final report shall be submitted 60 days prior to each applicable task order period of performance end date.

4.16.2 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR.

Comment by Grimes, Kayleigh A CIV USN NSWCDIV PHL PA (USA): Is this GT specific Comment by Grimes, Kayleigh A CIV USN NSWCDIV PHL PA (USA): IS this GT specific All technical data is to be furnished in accordance with the Data Requirements List (DD Form 1423), including such items as Engineering Change Proposals, Manufacturing Drawings, Maintenance Instructions, Rework/Repair Procedures, and Technical Reports.

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to: Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the National Industrial Security Program Operating Manual (NISPOM) (37 CFR Part 117), Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 investigation. An interim clearance is granted by DCSA and recorded in the Defense Information System for Security (DISS). Must have a favorable fingerprint an open or closed investigation with a favorable adjudication in DISS is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility has made an unfavorable determination, access will be denied. For Common Access Card (CAC) you must have an open investigation and/or a favorably adjudicated investigation. Interim security clearance is acceptable for a CAC. Access will be denied for anyone that has eligibility pending in DISS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address. Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued REAL ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.3 DD254 REQUIREMENT: This effort may require access to classified information up to the CONFIDENTIAL level. No classified data will be generated or stored by the Contractor. The Contractor is required to have and maintain a CONFIDENTIAL clearance. The requirements of the attached DD Form 254 apply.

5.3.1 The planned utilization of non-U.S. Citizens in the performance of this contract effort must be identified by name and country of citizenship in the proposal. Foreign Nationals shall not be allowed access to classified or critical program information unless approved on a case-by-case basis by DSS.

5.3.2 The Contractor shall appoint a Facility Security Officer (FSO), who shall (1) be responsible for all security aspects of the work performed under this contract, (2) assure compliance with the National Industrial Security Program Operating Manual (NISPOM) (32 CFR Part 117), and (3) assure compliance with any written instructions from the NSWCPD, Security Office.

5.3.3 Contractor must submit a flow down request for sharing of classified and other sensitive information between prime and subcontracts in writing to the COR and Security Contracting Officer (SCO), louise.r.brunson.civ@us.navy.mil. Each request must reference a contract number identifying the specific information for which approval is sought, a justification for needing to share the information, the contractor’s name and its contract number under which the requested information will be shared.

5.3.4 The contractor shall forward signed copies of DD254s provided to subcontractors to the Naval Surface Warfare Center Philadelphia Division (NSWCPD), ATTN: Security.

5.3.5 The contractor shall direct the subcontractor to obtain approval, through the prime Contractor, for the public release of information received or generated by the sub through the prime Contractor.

5.3.6 The contractor shall submit the subcontractor request for public release through the technical point of contact identified on the DD 254.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements, which may include the NSWCPD Contractor OPSEC Plan. When the NSWCPD Contractor OPSEC Plan is required, the contractor shall return acknowledgment of the plan within 15 days of receipt. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI) unless such FOCI has been appropriately mitigated through measures approved by the Defense Counterintelligence and Security Agency. Questions concerning these requirements shall be directed to the PCO.

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer. Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

5.4.5 This SOW has been reviewed against the requirements of SECNAVINST 4200.35. SAIRC controls are not required

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION (CUI). All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP-800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 PLANNING, PROGRAMMING, BUDGETING AND EXECUTION (PPBE) DATA. When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

5.7 U-NNPI SECURITY REQUIREMENTS

Not applicable

5.8 U-NNPI

Not applicable

6.0 PLACE OF PERFORMANCE

6.1 The primary place of performance shall be at the Contractor’s facility. Occasional travel may be required to the locations listed in Section 7.0. In addition, some work at a Government site may be required.

6.1.1 Some performance will occur at the following government site.

6.1.2 The specific location(s) will be provided at time of award of the Contract. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award. The workspace provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.3 Access to Government buildings at Naval Surface Warfare Center Philadelphia Division is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from 0600 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this Contract. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer (PCO).

6.1.4 Early Dismissal and Closure of Government Facilities

6.1.4.1 When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

6.1.4.2 When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the Contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Contract period of performance and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

6.1.5 The contractor shall certify by email that each on-site contractor employee who will be resident at NSWCPD has completed both the Environmental Management System (EMS) Awareness training and has read the “Philadelphia Division Environmental Policy and Commitment” document within 30 days of commencing performance at NSWCPD. Navy Requirements: Emails certifying that these two requirements have been met should be sent to both Ms. Jennifer Stager (jennifer.l.stager.civ@us.navy.mil) and the appointed COR on the Contract and shall include the employees name, work site, and contract number. Foundry Requirements: Emails certifying that these two requirements have been met should be sent to both Mr. Matthew Luketina, matthew.d.luketina.civ@us.navy.mil and the appointed COR on the Contract and shall include the employees name, work site, and contract number. Both the EMS Awareness training and the “Philadelphia Division Environmental Policy and Commitment” document can be found here Environmental (sharepoint-mil.us). (If unable to access the website, the contractor may contact the appointed COR to obtain the documents).

7.0 TRAVEL

7.1 For estimating purposes, the following travel information is provided; estimates are for multiple people per trip. Destinations, duration, and number of trips are subject to change.

7.2 The number of times the Contractor may be required to travel to each location cited above may vary as program requirements dictate, provided that the total estimated travel cost is not exceeded. The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. All travel shall be approved before travel occurs. Approval may be via email by the Contracting Officer (PCO), the Contacting Officer’s Representative (COR) or the fully executed Technical Instruction (TI) signed by the Contracting Officer.

7.2.1 In accordance with the TI instructions, before initiating any travel the Contractor(s) shall submit a detailed and fully-burdened estimate that includes the number of employees traveling, their expected travel costs for airfare, lodging, per diem, rental car, taxi/mileage and any other costs or actions requiring approval. The travel estimate shall be submitted to the Contracting Officer's Representative (COR) and Contract Specialist. Actuals cost, resulting from the performance of travel requirements, shall be reported as part of the Contractor's monthly status report. The reportable cost shall also be traceable to the Contractor's invoice

7.3 All travel shall be conducted in accordance with FAR 31.205-46, Travel Costs, and B-231-H001 Travel Cost (NAVSEA) and shall be pre-approved by the COR (CDRL A002).

7.4 Travel Costs

7.4.1 The current “maximum per diem” rates are set forth in the (i) Federal Travel Regulations for travel in the Continental United States; (ii) Joint Travel Regulations for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico, etc.); and (ii) Department of State (DOS) prescribed rates for foreign overseas locations.

8.0 GOVERNMENT FURNISHED PROPERTY

N/A

9.0 GOVERNMENT FURNISHED INFORMATION Comment by Gardenhour, Heather L CIV USN NSWCDIV PHL PA (USA): Align to 2.0 Comment by Gardenhour, Heather L CIV USN NSWCDIV PHL PA (USA): Document list looks good!

10.0 PURCHASES

10.1 Only items directly used and incidental to the services for this Contract for work within the scope of the Statement of Work, shall be purchased under the Other Direct Cost (ODC) line items. Purchases of an individual item that is valued above $15,000 shall be approved by the Contracting Officer prior to purchase by the Contractor. The purchase request and supporting documentation shall be submitted via email to the Contracting Officer and the Contracting Officer's Representative (COR) it shall be itemized and contain the cost or price analysis performed by the Contractor to determine the reasonableness of the pricing.

10.2 Information Technology (IT) equipment, or services must be approved by the proper approval authority. All IT requirements, regardless of dollar amount, submitted under this Contract shall be submitted to the PCO for review and approval prior to purchase. The definition of information technology is identical to that of the Clinger-Cohen Act, that is, any equipment or interconnected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. Information technology includes computers, ancillary equipment, software, firmware and similar procedures, services (including support services), and related resources.

11.0 COUNTERFEIT MATERIAL PREVENTION

11.1 No critical or high-risk materiel, as defined in the COUNTERFEIT MATERIEL PROCESS GUIDEBOOK, Office of the Assistant Secretary of the Navy (Research, Development & Acquisition) Acquisition and Business Management, June 2017, shall be delivered under this contract.

12.0 PERSONNEL

12.1 Personnel Requirements. All persons proposed in key and non-key labor categories shall, at the time of proposal submission be U.S. citizens.

12.2 Clause 52.222-2 "Payment for Overtime Premiums" will provide for the total approved dollar amount of overtime premium or will state “zero” if not approved. If overtime premium has not been approved under this contract in accordance with Clause 52.222-2, overtime effort to be performed shall be requested from the Contracting Officer prior to performance of premium overtime. For overtime premium costs to be allowable costs; the Contracting Officer is required to approve the performance of overtime prior to the actual performance of overtime. The dollar amount in FAR 52.222-2 shall equal overtime premium negotiated between the Government and the prime contractor. This overtime premium amount shall equal the prime contractor's unburdened premium OT labor costs plus the subcontractors' fully-burdened premium OT labor costs.

12.3 The level of effort for the performance of the resultant Contract is based on the labor categories and hours per year provided in the table below. The Management and Support labor category is intended to capture corporate and local-level management, as well as general and administrative support, to include administrative/financial/clerical, program control, and Task Order or contract business management/administration (to include progress report preparation). Offerors are cautioned that the costs of such support services are generally considered to be indirect in nature. However, the Offeror is permitted to include direct labor costs for “Management and Support” hours when it is in accordance with its standard DCAA-approved practice to do so. If an Offeror does not propose Management and Support labor hours, no labor costs associated with Management and Support effort will be allowable for payment as a direct charge.

Hours

Personnel

Total Hours Per Year

38,500

38,500

Overall Total (5 years)

192,500

192,500

12.4 Key Personnel

12.4.1 The Contractor shall allow as many personnel as practicable to remain on the job to help the successor maintain the continuity and consistency of the services required by this Contract in accordance with Clause 52.237-3 Continuity of Services (Jan 1991) in the basic IDIQ contract. The Contractor also shall disclose necessary personnel records and allow the successor to conduct on-site interviews with these employees. If selected employees are agreeable to the change, the Contractor shall release them at a mutually agreeable date and negotiate transfer of their earned fringe benefits to the successor.

12.4.2 In accordance with C-237-H002 Substitution of Key Personnel, the following labor categories are designated as the target Key Personnel for this contract. Resumes will be submitted for each category in the quantities indicated by the key category description. Target qualifications are listed below for each education and work experience qualifications for each key personnel labor category. The proposed combined expertise of all proposed key personnel shall cover at a minimum all requirements for task areas Section 3.0 in the statement of work.

12.4.3 The Contractor shall provide individuals to fill the key positions identified below.

12.4.4 The Contractor shall indicate within the personnel section of it’s proposal, and/or indicate within individual submitted resume(s), any personnel security clearance requirements as stipulated in section 12.1 above.

Program/Project Manager:

Minimum Education: Bachelor's degree in Engineering or Business from an accredited college or university.

Minimum Experience: Five (5) years of experience in the operation, maintenance and testing of U.S.