A5 Redacted SOW.pdf

--REDACTED--

STATEMENT OF WORK

FOR

REPAIR OF 2 FORKLIFTS

(PURCHASE REQUEST # 1301206161)

1.0 SCOPE

The NSWC PCD --REDACTED-- has a requirement to repair 2 forklifts at NSWC Panama City.

Both forklifts are located on the base at NSA Panama City.

1.1 Acronym List

Following is a list of acronyms used in this Statement of Work.

CDRL Contract Data Requirements List COR Contracting Officer’s Representative

CUI Controlled Unclassified Information DoD Department of Defense

FAR Federal Acquisition Regulation FOUO For Official Use Only

GFE Government Furnished Equipment GFI Government Furnished Information

GFM Government Furnished Material GFP Government Furnished Property

IT Information Technology NMCI Navy and Marine Corps Internet

NSA PC Naval Support Activity Panama

City

OEM Original Equipment Manufacturer

PCO Procuring Contracting Officer PII Personally Identifiable Information

PPE Personal Protection Equipment SOW Statement of Work

USN United States Navy

2.0 APPLICABLE DOCUMENTS

The following documents, of the exact issue shown, form a part of this SOW to the extent specified herein. In the event of conflict between the documents referenced and the contents of this SOW, the SOW shall take precedence. Second tier and lower references, (i.e., those referenced in the primary references) shall be used for guidance only.

2.1 Military Specifications: None

2.2 Military Standards: None

2.3 Other Documents: None

3.0 REQUIREMENTS

The Contractor shall complete the service that meets the technical requirements in the SOW. The

Contractor shall collaborate closely with NSWC PCD personnel regarding scheduling and execution of the service. Ensure that Contractor personnel employed on this base become familiar with and obey base regulations.

The Contractor shall provide all labor, travel, equipment, parts, and consumables required to repair two John Deere forklifts. This requirement shall be performed at the Government’s facility located at:

Naval Surface Warfare Center Panama City Division

110 Vernon Avenue

Panama City, FL 32407-7001.

The Technical Point of Contact for scheduling the work is as follows:

-- REDACTED --

3.1 Model 624KR, Serial No. N/A: The Contractor shall perform the following services/repairs:

3.1.1 3000 hour service. Perform 3000 hour service to include engine oil and filter, fuel filter, air filter, and hydraulic oil and filter. Drain and refill front and rear axles and park brake oil. Adjust valves, grease the machine and check the engine for additional needed repairs.

3.1.2 Repair Oil Leak at Control Valve.

3.2 Model 624KR, Serial No. N/A (Separate forklift from the one listed above): The

Contractor shall perform the following services/repairs:

3.2.1 3,000-hour service. Perform 3,000-hour service to include engine oil and filter, fuel filter, air filter, and hydraulic oil and filter. Drain and refill front and rear axles and park brake oil. Adjust valves, grease the machine and check the engine for additional needed repairs.

3.2.2 Replace the EGR Valve.

3.3 Hours for work shall be Monday through Friday 0700 to 1700. Contractor may ask for a modified work schedule, which may include extended daily or weekend hours. Any overtime or weekend work must be approved in advance.

3.4 Base Access: Defense Biometrics Identification System (DBIDS) - To improve force protection and streamline access control procedures at Navy installations, the Navy utilizes

DBIDS for contractors and vendors requiring access to an installation. Please do not include costs for base access in your proposals, since DBIDS is provided at no cost. The SECNAV

5512 form is to be used for a one-time access to the base – see Attachment 01. The NSA

Panama City DBIDS Enrollment form (Attachment 02) is used to provide a plastic ID for contractors who must access the base on a regular basis for the Contractor’s entire activity.

Entry of non-U.S. Citizens onto the installation is at the sole discretion of the NSA Panama

City Installation Commander and may or may not be approved. Contractor shall comply with NSA Panama City Security rules and policies while on the installation.

3.5 Approved Areas for Contractor Personnel: This area is an active facility and shall remain in operation during installation activities. Do not enter any restricted areas unless required to do so and until cleared for such entry.

3.6 The Contractor’s vehicles and mobile equipment, if used on the base, shall be conspicuously marked for identification.

3.7 Vehicle Access: All vehicles/drivers must have valid registration, proof of insurance, and valid driver’s license.

3.8 Base Observances: Whenever the national anthem is played, all personnel aboard NSA PC, civilian and military not in formation, are required to stand at attention and face the national flag. In the event the national flag is not displayed, they shall face the source of the music.

Those driving a vehicle shall come to a complete stop and remain seated. Colors (the playing of the national anthem) are conducted every morning at 0800 and each evening at sunset.

3.9 Debris and Trash Disposal: Disposal facilities for trash and debris are not available at Naval

Support Activity Panama City. The Contractor shall not use NSWC PCD waste disposal facilities including garbage cans, trash piles, or dumpsters. The Contractor shall be responsible for removing and disposal off NSA PC in accordance with Local, State and

Federal regulations.

3.10 The following submittal shall be submitted to the KO for Government approval. No work may be performed until these submittals are approved.

3.10.1 Environmental Awareness Training Documentation (CDRL A001)

3.11 Safety:

Maintenance shall be performed IAW industry/manufacturer maintenance guidelines. Service technician shall use/wear the appropriate PPE required (e.g.; eye protection, gloves, etc.) to protect the employee from accidental exposure to hazardous materials and chemicals (e.g.;

lubricants, solvents, etc.) used during the performance of scheduled/routine equipment maintenance.

3.12 Environmental:

3.12.1 Submittals: The contractor shall submit one electronic and one hard copy of each submittal to the PM for review and approval unless directed otherwise by the PM. All submittals shall be submitted to the PM using the form provided for each transmittal copy. All correspondence shall include the contract number and title. Failure to do so may result in a processing delay. Email correspondence shall have the Government contract number in the Subject block at a minimum.

3.12.2 Environmental Awareness Training: Environmental Awareness training is required for all contractor personnel working on the installation. Environmental training using the

Environmental Compliance Assessment, Training and Tracking System (ECATTS) is required for the contractor’s Project Manager, QC Manager, Environmental Manager and

Project Superintendent as appropriate. The contractor shall then brief all contractor personnel on this information. The contractor shall submit the ECATTS training certificates and the personnel training roster to the contracting officer when all training is completed. (CDRL A001)

3.12.3 This maintenance will produce potential hazardous waste from the fuel filter, engine filter, used oil, hydraulic oil and park brake oil. The contractor shall place each of the aforementioned materials produced from repair/service activities into individual containers. Co-mingling of different waste types into the same container is not permitted.

The contractor shall consult with the Environmental representative listed below for labeling requirements.

The contractor shall coordinate with the Environmental representative listed below to ensure that the contents of each container is sampled and tested.

3.12.4 Spill containment (mats) shall be used to catch any potential leaks. A spill kit shall be available while performing service/repair activities to ensure proper containment and cleanup of waste should a spill response be required.

3.12.5 The Environmental Point of Contact for this effort is as follows:

-- REDACTED --

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 Government Furnished Information (GFI)

None.

4.2 Government Furnished Property (GFP)

None.

5.0 DATA DELIVERABLES

Data shall be provided in accordance with the Contract Data Requirements List (CDRL) DD

Form 1423.

6.0 PERIOD OF PERFORMANCE

The service shall be completed within 3 weeks of contract award. The Contractor shall make arrangements with the Technical Point of Contact to access the base and perform the repairs.

7.0 SECURITY

This task does not involve access to Controlled Unclassified Information (CUI). Performance under this contract shall NOT require access to nor generate CLASSIFIED information.

RELEASE OF INFORMATION

(a) Release of information shall be in accordance with Section I, DFARS Clause 252.204-7000, Disclosure of Information.

(b) All technical data provided to the Contractor by the Government shall be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract shall not be disclosed by any means without prior approval of the appropriate NSWC PCD authority.

Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The Contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the Government.

7.1 Controlled Unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government- developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

7.2 Minimum Requirements for Access to Controlled Unclassified Information (CUI)

Prior to access, Contractor personnel requiring access to DON controlled unclassified information (CUI) or "user level access to DON or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an

Electronic Questionnaire for Investigation Processing (SF 86) to NSWC PCD Security for processing and subsequent adjudication by the DoD Consolidated Adjudications Facility.

7.3 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., CUI, Distribution

Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

7.4 CUI

CUI is a document designation, not a classification. This designation is used by Department of

Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of

Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. CUI must be marked, controlled and safeguarded in accordance with DoDI 5200.48, Controlled Unclassified Information (CUI)

7.5 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI

8582.01) DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems. Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.

Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

a. Non-public information provided to a Contractor (e.g., with a request for proposal).

b. Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables).

c. Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non- DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

a. Do not process unclassified DoD information on publicly available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

b. Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

c. At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

d. Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.

e. Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

f. Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.

g. Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.

h. Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

i. Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).

j. Provide protection against computer network intrusions and data exfiltration, minimally including:

(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.

(2) Monitoring and control of both inbound and outbound network traffic (e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services.

Prompt application of security-relevant software patches, service packs, and hot fixes.

k. Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical

Program Information (CPI), personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.

l. Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.

m. Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

7.6 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.

Critical information includes information regarding:

• Operations, missions, and exercises, test schedules or locations;

• Location/movement of sensitive information, equipment, or facilities;

• Force structure and readiness (e.g., recall rosters);

• Capabilities, vulnerabilities, limitations, security weaknesses;

• Intrusions/attacks of DoD networks or information systems;

• Network (and system) user IDs and passwords;

• Movements of key personnel or visitors (itineraries, agendas, etc.); and

• Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

• Practice OPSEC and facilitate OPSEC awareness;

• Immediately retrieve documents from printers assessable by the public;

• Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

• Protect information from personnel without a need-to-know;

• When promulgating information, limit details to that essential for legitimacy;

• During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0 GOVERNMENT AND CONTRACTOR RELATIONSHIP

(a) The services to be delivered under this Task Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the

Task Order between the Government and the Contractor's personnel. It is, therefore, in the best interest of the Government to afford both parties a full understanding of their respective obligations.

(b) All Contractor, Subcontractor, and consultant personnel shall wear prominently displayed identification badges at all times when performing work on NSWC PCD property or attending meetings in the performance of this Task Order. The badge shall contain the individual's name, the company name and logo. When participating in such meetings (e.g., as a speaker, panel member), those individuals in Contractor employ must supplement physical identification (e.g., badges, place markers) with verbal announcements so that it is clear to the assembled group that they are employees of the Contractor, not NSWC PCD employees. In addition, when working on NSWC PCD property, all Contractor, Subcontractor, and consultant personnel shall have signs visible on their desks or at their work sites that clearly state that they are not NSWC PCD employees.

(c) The Contractor is responsible for supervision of all Contractor personnel assigned to this

Task Order. The Contractor shall exercise ultimate over all aspects of Contractor personnel day-to-day work under this Task Order including the assignment of work, means and manner of Contractor employee performance and the amount of Contractor supervision provided. The Contractor shall be ultimately responsible for all aspects of performance under this Task Order including the work of its Contractor personnel.

Contractor personnel under this Task Order shall not:

(1) Be placed in a position where they are under the supervision, direction, or evaluation of a government employee.

(2) Be placed in a position of command, supervision, administration or control over

Government personnel, or over personnel of other Contractors under other NSWC

PCD contracts or become a part of the Government organization.

(3) Be used in administration or supervision of Government procurement activities.

(4) Have access to proprietary information belonging to another without the express written permission of the owner of that proprietary information.

(d) Employee Relationship:

(1) The services to be performed under this Task Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the

Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

(2) Rules, regulations, directives and requirements that are issued by the U.S. Navy and

NSWC PCD under its responsibility for good order, administration, and security are applicable to all personnel who enter the Government installation or who travel on

Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with non-personal services Task

Order.

(e) Inapplicability of Employee Benefits: This Task Order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(1) Payments by the Government under this Task Order are not subject to the Federal income tax withholdings.

(2) Payments by the Government under this Task Order are not subject to the Federal

Insurance Contributions Act.

(3) The Contractor is not entitled to unemployment compensation benefits under the

Social Security Act, as amended, by virtue of performance of this Task Order.

(4) The Contractor is not entitled to workman's compensation benefits by virtue of this

Task Order.

(5) The entire consideration and benefits to the Contractor for performance of this Task

Order are contained in the provisions for payment under this Task Order.

(f) Notice. It is the Contractor's, as well as the Government's responsibility to monitor Task

Order activities and notify the Contracting Officer if the Contractor believes that the intent of this clause has been or may be violated.

(1) The Contractor should notify the Contracting Officer in writing promptly, within three

(3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this clause. The notice should include the date, nature, and circumstances of the conduct, the name, function and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct, identify any documents or substance of any oral communication involved in the conduct, and the estimate in time by which the Government must respond to this notice to minimize cost, delay or disruption of performance.

(2) The Contracting Officer shall promptly, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) countermand any communication regarded as a violation

(iii) deny that the conduct constitutes a violation and when necessary direct the mode of further performance; or

(iv) in the event the notice is inadequate to decide, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor and the date.

9.0 DISTRIBUTION LIMITATION STATEMENTS

Technical Documents generated under this contract shall carry the following Distribution

Limitation Statements. Word- processing/electronic files shall have the statements included in the file such that the first page of any resultant hard copy shall display the statements. For drawings, the statements shall be as near to the title block as possible without obscuring any detail of the drawing. Additionally, each diskette delivered shall be marked externally with the statements.

For all documents and files generated under this contract:

DISTRIBUTION STATEMENT D: DISTRIBUTION AUTHORIZED TO

DEPARTMENT OF DEFENSE AND U.S. DOD CONTRACTORS ONLY;

ADMINISTRATIVE/OPERATIONAL USE; (DATE). OTHER U.S. REQUESTS

SHALL BE REFERRED TO COMMANDING OFFICER, NAVAL SURFACE

WARFARE CENTER PANAMA CITY DIVISION, ATTN: CODE –REDACTED--,

110 VERNON AVE., PANAMA CITYK, FL 32407-7001

DESTRUCTION NOTICE - CLASSIFIED INFORMATION, DESTROY IN

ACCORDANCE WITH SECNAV M-5510.36, (DON INFORMATION SECURITY

PROGRAM) OR NISPOM RULE. UNCLASSIFIED LIMITED DOCUMENTS, (E.G.,

FOUO, DISTRIBUTION STATEMENT CONTROL) DESTROY BY ANY METHOD

THAT WILL PREVENT DISCLOSURE OF CONTENTS OR RECONSTRUCTION

OF THE DOCUMENT.

--- END OF STATEMENT OF WORK ---