A5 PWS_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

PSNS & IMF

ON-SITE PREVENTIVE MAINTENANCE AND CALIBRATION OF PIPETTES AND DISPENSERS

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide on-site pipette calibration and maintenance services. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform on-site pipette calibration and maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: PSNS & IMF is an ISO 17025:2017 accredited testing laboratory.

To maintain current accreditations, the laboratory must meet international traceability policies enforced by the laboratory’s ISO 17011 accreditation providers. To comply with these accreditation policies, select support equipment that includes volumetric pipettes and dispensers, must be periodically calibrated by an ISO 17025:2017 calibration laboratory. In addition, scheduled preventive maintenance of this equipment must be performed and recorded periodically in accordance with international and Navy standards. The laboratory currently lacks the parts or expertise to perform much of this preventive maintenance on the many pipettes and dispensers currently in use.

1.3 Objectives: The objectives of this contract are:

• Perform full preventative maintenance on up to 55 laboratory pipettes and dispensers. At a minimum, pipette maintenance will include the following as necessary and applicable to make and model:

• Cleaning

• Filter replacement

• O-ring replacement

• Lubrication

• Install original equipment manufacturer (OEM) or equivalent replacement parts.

• Provide quote for any repairs or parts outside the scope of preventive maintenance.

• Calibrate pipettes or dispenser using ISO 8655-6:2022 practices to applicable ISO 8655 tolerances as follows:

• Fixed-volume single-channel pipettes and dispensers: A minimum of four “as found” and four “as left” calibration measurements for each volume calibrated.

• Variable-volume single-channel pipettes and dispensers: A minimum of four “as found” and four “as left” calibration measurements for the volumes at 10%, 50%, and 100% of pipette volume capacity.

• Provide ISO 17025:2017 accredited calibration certificates for each pipette or dispenser calibrated.

Certificates must include:

• A minimum of four “as found” and four “as left” calibration measurements for each volume calibrated.

• The calibration provider’s ISO 17011 accreditation provider certificate number or ID.

• Calibration traceability statement(s)

• Calibration uncertainty at each volume calibrated.

All labor, travel, lodging, per diem, and administrative costs associated with obtaining required visitor badges—to include the maximum authorized cumulative total of two (2) business days per contractor employee spent at the Pass & ID office—are fully burdened and accounted for within the fixed price or cost structure of this contract. The Government will not authorize or compensate any additional billing for these first two (2) business days beyond what is already inclusive to the contract cost.

Any additional time, labor hours, lodging, travel extensions, or associated expenses incurred beyond this two-day limit due to contractor-caused delays, incomplete documentation, or non-compliance with security regulations are the sole financial responsibility of the Contractor. Billing the Government for labor or expenses exceeding this limit is strictly prohibited.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Special Qualifications: The contractor must possess and maintain a current ISO 17025:2017 accreditation to perform calibrations of pipettes and dispensers for the duration of the contract.

Accreditation must be granted by a Global Accreditation Cooperation Incorporated (Global ACI) recognized accreditation body (AB) such as A2LA or ANAB. Accreditation must be granted to the calibration laboratory location performing the calibration service.

The vendor’s scope of accreditation must:

o Be issued by a Global ACI ISO 17011 recognized accreditation body (e.g., A2LA, ANAB) o Be current (non-expired) o Include the location providing the calibration service.

o Include accreditation to ISO 17025:2017 o Include pipettes, diluters, and dispensers

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2 SPECIAL DEFINITIONS:

• ISO: International Organization for Standardization

• OEM: Original equipment manufacturer

• PWS: Performance work statement

• QASP: Quality assurance surveillance plan

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

4.2. Materials: The Contractor to provide all consumable materials for preventive maintenance and calibration, including OEM parts as practical.

4.3. Equipment: The Contractor shall supply all tooling and equipment needed to complete maintenance and accurate calibrations (e.g., weighing vessels).

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for The contractor shall accomplish the following for each pipettes or dispenser:

• Perform a preventative maintenance visit, replacing consumables with OEM parts and cleaning parts consistent with preventive maintenance.

• Perform ISO 17025 accreditation single-channel pipette calibrations, including four (4) "as found" and four (4) "as returned" for each volume measured. Variable-volume devices to be calibrated tat 10%, 50%, and 100% of maximum pipette volume, evaluated to ISO 8655 tolerances.

• Provide a quote for any repairs and parts not covered by the preventative maintenance service.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS AS NOTED):

• ISO 17025:2017 General Requirements for the Competence of Testing and Calibration Laboratories.

• ISO 17011:2017 Conformity Assessment — Requirements for Accreditation Bodies Accrediting Conformity Assessment Bodies

• ISO 8655-2:2022: Piston-operated Volumetric Apparatus. Part 2: Pipettes

• ISO 8655-5:2022: Piston-operated Volumetric Apparatus. Part 5: Dispensers

• ISO 8655-6:2022: Piston-operated Volumetric Apparatus. Part 6: Gravimetric Reference

Measurement Procedure for the Determination of Volume

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. (For example, insert AR 25-2, AR 530-1.)