A5 Performance Work Statement_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

PSNS & IMF LABORATORY, CODE 134

Calibration, Preventative Maintenance, and Repair of PAMAS SBSS Particle Counters

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide calibration, preventative maintenance, and repair of PAMAS SBSS particle counters. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform calibration, preventative maintenance, and repair of PAMAS SBSS particle counters as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract

1.2 Background: PSNS&IMF requires calibration, preventative maintenance, and potential repair services for two (2) Government-owned PAMAS SBSS automatic particle counters. These instruments are essential for oil analysis programs that monitor machinery health and fluid cleanliness. Regular, standardized servicing is necessary to ensure the instruments provide accurate and repeatable measurements, which is critical for mission readiness and asset protection.

1.3 Objectives: The primary objective of this contract is to ensure the two PAMAS SBSS units are calibrated, maintained, and repaired to meet or exceed original manufacturer specifications and relevant industry standards. The outcome will be fully operational and certified particle counters ready for immediate use in PSNS&IMF’s oil analysis laboratory.

1.4 Scope: The scope of this requirement includes all labor, materials, tools, and equipment necessary to perform calibration, preventative maintenance, and repair services on two (2) PAMAS SBSS particle counters. The contractor shall be responsible for diagnosing faults, replacing parts as needed, performing routine maintenance, and calibrating the instruments in accordance with ISO 11171. This includes all logistics related to the transport and service of the units..

1.5 Period of Performance: The period of performance will be from the date of contract award until the final acceptance of all deliverables by PSNS&IMF, not to exceed 5 years.

1.6 Quality Control

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed at PSNS &

IMF,

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1600 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas Day and New Year's Day (curtailment). Necessary services/ frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

1.8 Security Requirements: Contractor personnel performing work under this contract be able to pass a security screening to obtain clearance (green badge equivalent) to enter PSNS CIA at time of contract performance and must maintain the level of security required for the entirety of the contract life. This excludes “a la carte” service agreements, where each service visit is purchased separately, and a new security badge must be requested for each visit- a process that adds 5 business days to each visit. The security requirements are in accordance with the attached DD254.

Contractor Employees, in order to gain access to the government facility identified in paragraph 1.7.1 to perform work under this contract, shall comply with the Badging and Access Requirements Attachment to the solicitation/contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.8.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop and implement procedures covering key control to meet requirements of this section. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace all affected locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of work required by this PWS defined herein.

1.12 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.12.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2 SPECIAL DEFINITIONS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will aid in requesting security access badge to base facility.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide all necessary materials to perform the calibration, preventative, and corrective maintenance described in Section 1 of this contract.

4.3. Equipment: The Contractor shall provide all necessary equipment to perform the calibration, preventative, and corrective maintenance described in Section 1 of this contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for calibration, preventative, and corrective maintenance for two PAMAS SBSS units (

• Direct service ticket generation, as needed, and without third-party involvement.

• Unlimited number of on-site corrective maintenance visits with a maximum of 72-hour response

(3 business days).

o Normal business hours, 5 days/weeks, 8 hours/day.

• Engineer labor and travel are included.

• Standard Calibration:

• Perform a full calibration of the unit in accordance with the ISO 11171 standards.

• Provide a certificate of calibration, traceable to NIST (or equivalent national standard), for the unit upon completion.

• Preventative Maintenance (PM):

• Perform a comprehensive preventative maintenance check in accordance with the Original Equipment Manufacturer's (OEM) recommended procedures.

• PM shall include, but is not limited to, inspection and cleaning of optical sensors, checking and replacing tubing and seals as necessary, and verifying software and firmware functionality.

• Provide a detailed report of all PM actions performed.

• Repair Services:

• Perform diagnostics to identify any faults or deficiencies.

• Provide PSNS&IMF with a detailed diagnostic report and a firm-fixed-price quote for any repairs required before proceeding with the work.

• Upon PSNS&IMF approval, execute all necessary repairs to restore the unit to full operational condition using OEM or equivalent parts.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.