A5 N4523A25Q1102_PWS DRAFT.pdf

PERFORMANCE WORK STATEMENT

COMPACFLT BERTHING & MESSING BARGE AIR-COOLED CHILLERS AND

A/C PLANTS PREVENTIVE MAINTENANCE SERVICE

DOCUMENT NUMBER N4523A-4302-6735

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide maintenance services for Air-cooled Chillers onboard Berthing and Messing Barges located at Puget Sound Naval Shipyard. The Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Notwithstanding, Contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and agreement.

1.1 Description of Services/Introduction: The Contractor shall provide maintenance services for Air-cooled Chillers onboard Berthing and Messing barges APL-62, YRBM-30, YRBM-31, and YRBM-50. The Contractor shall provide all on-site production support personnel, supervision, and consumable materials needed to accomplish these services.

1.2 Background: COMPACFLT Berthing & Messing Barges’ Air-cooled Chillers require quarterly and annual maintenance inspections to ensure all HVAC systems remain operable. Heating, ventilation, and air conditioning are all integral for meeting the high standards of habitability and quality of life for Navy crews living on-board.

1.3 Objectives: The Contractor shall provide maintenance inspection services and twenty-four seven emergency calls and repairs for COMPACFLT Berthing & Messing Barges’ Air-cooled Chillers.

1.4 Scope: The Contractor shall provide quarterly and annual maintenance inspection services for Air-cooled Chillers onboard APL-62, and twenty-four seven emergency calls and repairs onboard APL-62, YRBM-30, YRBM- 31, and YRBM-50.

1.5 Period of Performance: One year from date of award

1.6 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Performance Requirements Summary. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Place of Performance: The work to be performed under this contract will be performed at Puget Sound Naval Shipyard, within the CIA, On-board APL-62, YRBM-30, YRBM-31, and YRBM-50.Work within the industrial environment may involve physical demands (i.e. uneven walking surfaces, kneeling, stairs, etc.) and may necessitate the use of protective safety equipment which is to be provided by the Contractor (i.e. hard hat, safety glasses, safety shoes, etc.).

1.7.1 Hours of Operation: The Contractor is responsible for conducting regular business, between the hours of 0720-1602, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

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1.7.2 Recognized Holidays: The Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal- holidays/

1.8 Security Requirements: Contractor personnel performing work under this agreement must hold a minimum Government clearance level of Confidential at time of performance and must maintain the level of security required for the life of the agreement. Contractor Employees, in order to gain access to the Government facility identified in paragraph 1.7 to perform work under this agreement, shall comply with the Badging and Access Requirements Attachment in the solicitation/agreement.

1.9 Special Qualifications: HVAC technicians shall be trained and certified by the equipment manufacturer as TRANE Chiller Technicians, with current and on-going certification credentials.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the agreement and assists in administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the agreement; perform inspections necessary in connection with performance; maintain written and oral communications with the Contractor concerning technical aspects; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

COR: Daniel Maryfield Tel: 360-476-3801 Fax: 360-476-3887 E-mail: daniel.l.maryfield.civ@us.navy.mil

1.12 Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to execution of this contract.

1.12.1 Identification of Contractor Employees: All Contractor personnel working in situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All Contractor personnel on a Government installation will be required to obtain and wear badges in the performance of this requirement.

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http://www.opm.gov/policy-data-oversight/pay-leave/federal-http://www.opm.gov/policy-data-oversight/pay-leave/federal-mailto:daniel.l.maryfield.civ@us.navy.mil

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note:

The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Replacement Parts: Should repairs or replacement parts be identified, the Contractor shall provide their written findings and include an itemized parts list. If the COR authorizes/approves the additional service, the Government will procure the replacement parts needed and provide them to the Contractor to accomplish such repairs.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all on-site production support personnel, supervision, supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The Contractor shall provide maintenance and emergency services for Air-cooled Chillers.

5.1.1. Scheduling: The COR or their authorized designee will schedule all testing/inspections, and the Contractor shall contact the COR four (4) weeks prior to scheduled inspections for additional instructions.

5.1.2. Emergency/Short Notice Repairs: The COR will place all troubleshoot and/or emergency service requests via e-mail or phone call, and the Contractor shall provide the COR with reliable contact information, including after-hours telephone/cellphone numbers in the event of needing emergency services.

5.1.3. Inspection Reports/Service Tickets: Upon completion of services, the Contractor shall provide a copy of all inspection/maintenance reports and/or service tickets to the COR identifying the services performed, inspection results, total labor hours provided, and materials/parts needed or used (if applicable). Inspection/maintenance reports and service tickets shall be sent to the COR via e-mail (daniel.l.maryfield.civ@us.navy.mil).

5.2. Covered Equipment: The following Air-cooled Chillers will be serviced at Puget Sound Naval Shipyard:

5.2.1. Onboard APL-62 per CLIN 0001, CLIN 0002, and CLIN 0003: Manufacturer: Trane, Model # RTAA3004XM: Serial # U97E02403 and Serial # U97E02404.

mailto:daniel.l.maryfield.civ@us.navy.mil

5.2.2. Onboard YRBM-30, YRBM-50, and YRBM-31 per CLIN 0003: Manufacturer: Trane, Model # 30RBX09063: Serial # 2115Q82428 (YRBM-30) and Serial # 1308Q85605 (YRBM-50).

Model # 30RBXI1063: Serial # 1919Q89329 (YRBM-31) and Serial # 1919Q89325 (YRBM-31).

5.3. CLIN 0001: Air-cooled Chiller Quarterly Maintenance: (QTY: 3 Jobs) Perform quarterly maintenance inspections during the 1st, 2nd, and 4th quarters for two (2) each Trane chillers. The quarterly inspection shall include:

Initial Site Inspection Review Diagnostics Condenser Coil Check Manual Chiller Log (Applied) Completion of required paperwork

5.4. CLIN 0002: Air-cooled Chiller Annual Maintenance Inspection: (QTY: 1 Each) Perform annual maintenance inspections during the 3rd quarter for two (2) each Trane chillers. The annual inspection shall include:

Customer Notification of Unit Maintenance Initial Site Inspection Review Diagnostics Lock Out Tag Out At Main Disconnect Electrical Inspection (RTA*) Compressor Starter Inspection (Across The Line) Flow/Differential Switch Check Remove Lock Out tag Out At Main Disconnect Condenser Fan Check RTA* Per Circuit Condenser Coil Check Oil Level Check (Screw Machines) Per Circuit Oil Level Check (Screw Machines) with Unit Shut Down for Season Oil Analysis Per Circuit Low Temperature Sensor Calibration Control Panel Calibration Check Leak Test Inspection (Positive Pressure) Start Unit Compressor Check (HeliRotor Compressors) Compressor and Oil Separator Heater Check Manual Chiller Log (Applied) Completion of required paperwork

5.5. CLIN 0003: Emergency/Short Notice Repair: (QTY: 7 Each)

Emergency/Short Notice onsite repair calls to restore all COMPACFLT B/M barge chillers onboard APL-62, YRBM-30, YRBM-50, and YRBM-31 to normal operations. A service call consists of up to eight (8) hours of technician labor and all associated support costs.

Should repairs or unscheduled onsite service be required, the Contractor shall work with the COR to establish a clear timeline for repairs with regard to parts availability, shipping and transport times, and technician availability on a best effort basis if not immediately available. Any repair parts required for approved repairs shall be procured by the Government and provided to the Contractor.

The Contractor shall not perform any repairs unless authorized/approved of by the COR or their designated representative.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

PSNS & IMF P5100 (14) Visitor and Contractor Handbook PSNS & IMF P5090 (4) Contractor’s Guide to Environmental Compliance

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. The Contractor shall be responsible for the cleanliness of the working area. All waste created by the Contractor because of the work specified herein, shall be removed from the barge at the end of each shift.

Solid non-hazardous waste may be disposed of at an approved Government owned container/dumpster.

All waste generated shall be disposed of per all applicable laws, codes and regulations. No dumping, discharging or otherwise disposing of any waste or material into the bay, directly or indirectly is permitted.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1. Technical Exhibit 1 – Performance Requirements Summary:

7.2. Technical Exhibit 2 – Deliverables Schedule:

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of

Surveillance

PRS # 1.

The Contractor shall provide quarterly maintenance inspection services for Air-cooled chillers onboard APL-62.

The Contractor provided quarterly maintenance inspections in accordance with PWS paragraph

5.3., CLIN 0001.

0% deviation 100% Inspection.

COR or authorized Government Representative will perform visual inspection.

PRS # 2

The Contractor shall provide annual maintenance inspection services for Air-cooled chillers onboard APL-62.

The Contractor provided annual maintenance inspections in accordance with PWS paragraph

5.4., CLIN 0002.

Government Representative will perform visual inspection.

PRS # 3

If required, the Contractor shall provide emergency/short notice onsite repairs for Air-cooled chillers onboard APL-62, YRBM-30, YRBM-50, and

YRBM-31.

The Contractor provided emergency/short notice onsite repairs in accordance with PWS paragraph 5.5., CLIN 0003.

Government Representative will perform visual inspection.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Format Submit To Inspection Reports/Service Tickets

Upon completion of services in accordance with PWS paragraph 4.

1 PDF or

DOCX

E-mail:

DANIEL.L.MARYFIELD.CIV@US.NAVY.MIL