A5 Attachment A Performance Work Statement 2024_REV4.pdf

PERFORMANCE WORK STATEMENT (PWS)

PUGET SOUND NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY (PSNS & IMF)

EDUCATIONAL SERVICES PERFORMANCE WORK STATEMENT

1. General Information

2. Definitions and Acronyms

3. Government Furnished Property, Equipment, and Services

4. Contractor Furnished Items and Services

5. Specific Tasks Attachment 1 Attachment 2

PART 1

GENERAL INFORMATION

1. GENERAL:

1.1 This is a non-personal services contract to provide educational services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Description of Services/Introduction:

1.2.1 The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform educational services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.3 Background:

1.3.1 PSNS & IMF, a naval industrial facility located in Bremerton Washington, maintains, overhauls, and repairs various vessels for the US Navy. Over 14,000 military and civilian personnel work to accomplish this task of maintaining and modernizing our Navy’s fleet”.

1.3.2 PSNS & IMF’s goal is to provide customers with quality, timely, and cost-efficient maintenance, modernization, and technical and logistics support. PSNS & IMF operates sites in Bremerton, Bangor, Everett, San Diego, Boston, Japan, and wherever its workers are required to travel to conduct work on Navy ships. To provide top quality service for the combat war fighter, PSNS & IMF must maintain a highly trained and skilled workforce. This is accomplished through a workforce education initiative that includes an Apprenticeship, Helper Trainee, and After-hours program.

1.3.3 PSNS & IMF is looking for an educational program to replace the existing contract that is due to expire. This document explains the program and what is required for its operation.

1.3.4 Apprentice Program:

1.3.4.1 The Apprentice Program is conducted in accordance with 29 USC §50, 29CFR29, and PSNS & IMFINST P12410.4 (Current Version). A planned, progressive, career-related, co-operative education employment program, develops and enhances an apprentices’ knowledge, skills, and abilities (KSA’s) as it relates to their chosen trade. As the employee’s skills and knowledge grow, so does their wage rate. They advanced from entry level to mechanic level.

1.3.4.2 During the apprenticeship, as part of their normal work schedule/assignment, Apprentices will receive on site (at the PSNS & IMF designated apprentice school building/s, current Apprentice School – Building 460, 2nd and 3rd Floors) live classroom instruction provided by an accredited educational institution.

1.3.4.3 Apprentices will receive on site, accredited industrial trade-based instruction from government personnel, whom have been designated to teach apprentices trade theory courses.

1.3.4.4 Apprentices will develop, apply, and refine their KSA’s through On the Job Learning (OJL) in scheduled work experience through each of the respective trade’s established key processes.

1.3.4.5 Upon completion of the required accredited coursework, the Apprentice shall be awarded an Associate in Technical Arts Degree (A.T.A.) applicable to their recorded trade discipline by the contracted educational institution. Following an additional year of OJL, the apprentice will be certified as a journey-level worker by both the Department of Navy and the Department of Labor.

1.3.4.6 PSNS & IMF typically enrolls a new class of apprentices each year. At any time in the academic cycle, there are personnel in the first, second, third, and fourth year of the program. The number of yearly combined participants is approximately 1,000 students with incremental growth anticipated.

1.3.5 Helper Trainee Program:

1.3.5.1 The Helper Trainee Program is conducted in accordance with PSNS & IMFINST P12410.4 (Current Version). It prepares participants for marine industrial careers with the experience gained from actual federal work assignments and optional college accredited classes. The program also provides progressive promotion opportunities based on demonstrated knowledge and/or competencies. The Helper Trainee Program is typically one year in duration. Student determination can drive the completion time frame.

1.3.5.2 The Helpers select the courses based on a list of competencies required for promotion. They may elect no school, only enough school to ensure their promotions, or a certificate program to assess their skills and prepare them for an apprenticeship. Current courses in the Helper Trainee Program are held after first shift at the PSNS & IMF site with the exception of preparatory English and Math curriculums that may be offered at off-site locations depending on demand.

1.3.5.3 PSNS & IMF typically enrolls a new class of Helper Trainees each quarter. There are over 500 helpers in the current program with incremental growth anticipated.

1.3.6 After-Hours Program:

1.3.6.1 The After-Hours Program, conducted in accordance with PSNS & IMFINST P12410.4 (Current Version), provides accredited and co-operative education to students of PSNS & IMF in support of employee development via the After-Hours Program. Instructors will provide courses on campus, on off-site campus locations, online, and at Command University (PSNS &IMF-Bldg. 466). Students shall receive appropriate college credit in accordance with all applicable course work.

1.3.6.2 PSNS & IMF will be registering numerous employees via the After Hours Program each quarter.

The number of participants at any time varies from 60 to 200 people. During the execution of this contract, participation may expand up to 500 people per year.

1.4 Objectives:

1.4.1 PSNS & IMF requires the services of an educational institution that is accredited by an accrediting body recognized by the Secretary of the U.S. Department of Education and authorized to deliver post-secondary programs/degrees by the Washington Student Achievement Council (WSAC) under title 250 of the Washington Administrative Code (WAC) and the Revised Code of Washington (RCW) 28B.80.370.

1.5 Scope:

1.5.1 The awarded institution shall provide, deliver, and document the curriculum and testing required by the Apprentice Program. Completion of required courses must result in the awarding of state approved certificates and an associate level degree in the Industrial Trades Technician disciplines and the trades (occupations) required to support the repair and maintenance of the U.S. Naval Fleet and its industrial operations.

1.5.2 The awarded institution shall provide, deliver, and document the curriculum and testing required by Helper Trainee Program to support the repair and maintenance of the U.S. Naval Fleet and its industrial operations.

1.5.3 The awarded institution shall provide the formalized curriculum and testing required for the After- Hours Program participants attending to improve their knowledge, skills, and abilities in support of PSNS & IMF’s mission.

1.6 Period of Performance:

1.6.1 The period of performance shall be for five (5) years.

1.7 Quality Control:

1.7.1 The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor’s QCP shall set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS and QASP.

1.7.2 When classes are established for the sole purpose of PSNS & IMF students and located on our site, then the Contractor shall ensure that assigned instructors are observed. The Contractor shall provide a course/instructor monitoring and/or observation plan to the COR within 30 days after contract award. The Contractor shall provide a one-page executive summary five days after observations are conducted addressing the quality of academic instruction (instructional method) and an evaluation of course content.

1.7.3 The Contractor’s academic instructors shall maintain a learning environment that supports academic integrity. Instructors shall maintain adequate question banks and test banks to rotate their quizzes, tests, mid-term, and final examinations on a basis that prevents exams from becoming compromised. Instructors shall be present in the classroom at all times while supervising examinations and during scheduled class periods. Instructors shall not release students from the assigned workspace if the students are attending the classes while in a paid status. Instructors shall abide by the Educational Institution’s professional code of ethics.

1.7.4 All course outlines along with learning objectives and assessment methods shall be reviewed and updated on a biennial basis prior to the start of instruction each term. Course content will include topics relevant to Shipyard work assignments. The Contractor shall route any correspondence to the COR.

1.7.5 After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.8 Quality Assurance:

1.8.1 The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9 Location:

1.9.1 Place of Performance: The work to be performed under this contract will be performed at locations below:

• Apprentice Program - PSNS & IMF designated apprentice school building/s, current apprentice school (PSNS & IMF Building - 460, 2nd and 3rd Floors).

• Helper Program - PSNS & IMF designated helper school building/s, current helper school (PSNS

& IMF Building - 460, 2nd and 3rd Floors).

• After Hours Program - Command University facility (PSNS & IMF - Building 466) and on off-site campus locations.

1.9.1.2 Contractor personnel are to restrict their presence to areas of assigned work. At no time should the Contractor personnel be in dry docks, aboard ships, or be permitted in sensitive areas.

1.10 Hours of Operation:

1.10.1 The contractor is responsible for conducting business, between the hours of 0720 to 1930 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall prioritize the importance of a stable and consistent workforce.

1.11 Recognized Holidays:

1.11.1 The contractor is not required to perform services on the recognized holidays below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.12 Security Requirements:

1.12.1 Contractor personnel performing work under this contract must have a PSNS & IMF green badge (access to unclassified areas) at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

1.12.2 Contractor personnel shall have a valid state ID.

1.12.3 U.S. Citizenship is required for facility access. Prior to the start of performance, the Contractor shall submit a formal letter on letter head to the COR requesting facility access. This letter shall include the following information – the full name of all personnel working on this contract, Social Security numbers, date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if needed for examination.

1.12.4 The Contractor must submit names of new faculty three weeks prior to the beginning of the term in order for the Government to submit the badge access request to PSNS & IMF Security office.

1.12.5 Computers in the PSNS & IMF CIA:

• Contractor owned computers must be inspected by Code 109 prior to bringing them into the CIA and shall have a PSNS&IMF Automated Information System (AIS) Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev. 9-2020), approved by Code 109, on site at all times.

• Contractor Employees shall adhere to PSNS&IMFINST 5239.6D PORTABLE ELECTRONIC

DEVICE (PED) POLICY.

• Personal lap-top computers, tablets, and gaming devices are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property and are subject to seizure by Naval Security Forces or PSNS & IMF Security Personnel.

• Unmodified PEDs are permitted within PSNS & IMF-controlled areas that are not designated as NWAs, open storage classified areas, and CNIAs (e.g., mock-up areas). Although these devices are permitted in certain areas, use of these devices to take photographs, record video, live stream broadcast, videotelephony engagement, or record audio is prohibited.

1.13 Physical Security:

1.13.1 The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.13.2 This contract requires access into the Controlled Industrial Area of the Naval Shipyard. The Contractor personnel shall recognize that PSNS & IMF deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. Contractor personnel shall not divulge, disclose, or communicate in any manner any information to any third party without prior written consent of the PSNS & IMF Privacy Act Program Manager. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of SECNAVINST 5510.36A.

A violation of this paragraph shall be a material violation of this agreement. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

1.14 Key Control:

1.14.1 The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.14.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.15 Special Qualifications:

1.15.1 The Contractor shall be an educational institution that is accredited by an accrediting body recognized by the Secretary of the U.S. Department of Education and authorized to deliver post-secondary programs/degrees in the state of Washington by the Washington Student Achievement Council (WSAC) under title 250 of the Washington Administrative Code (WAC) and the Revised Code of Washington (RCW) 28B.80.370. The awardee must provide evidence and maintain WSAC authorization and accreditation throughout the duration of the contract.

1.15.2 All academic instructors provided for this contract shall possess qualifications that satisfy the minimum guidelines for the accrediting organization, WSAC authorization and comply with the requirements for apprenticeship instructors as cited in 29CFR29.5.

1.15.3 The Contractor shall provide academic instructors and program administrator that possess qualifications that satisfy the minimum guidelines for the accredited educational institution. The Contractor will submit a manning plan for consideration and approval of government during the solicitation phase.

1.16 Post Award Conference/Periodic Progress Meetings:

1.16.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.17 Contracting Officer Representative (COR):

1.17.1 The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.18 Key Personnel:

1.18.1 The follow personnel are considered key personnel by the government: Program manager/liaison.

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0720 - 1630, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.18.2 The Contractor shall designate a program manager/liaison with authority to direct modifications of curriculum and to address PSNS & IMF concerns. The assigned liaison shall be equivalent to a collegiate

Dean position with direct access to the Contractor’s senior leadership. The assigned liaison will work closely with the COR in all matters related to the Apprentice Program and the Helper Trainee Program.

1.18.3 The Contractor’s assigned manager/liaison shall be the first POC should any academic instructor fail to report as scheduled for class. It is the Contractor’s responsibility to mitigate any such absence with the

COR.

1.18.4 The Contractor’s assigned manager/liaison shall meet regularly with the COR to facilitate seamless and cohesive service and provide status on academic program requirements. The Contractor shall provide annual timelines indicating dates for student registration, graduation applications, commencement ceremony, end of term, and final grade submission.

1.18.5 The Contractor’s assigned manager/liaison shall include and notify PSNS & IMF students in advance of annual graduation exercises for those who have earned their degree.

1.18.6 The Contractor’s assigned manager/liaison shall notify PSNS & IMF students about graduation application procedures and deadlines (in accordance with contractor’s established schedule) and coordinate the collection and submission of graduation applications.

1.18.7 The Contractor’s assigned manager/liaison shall provide a list of students who submitted a graduation application within five days of the submission deadline.

1.18.8 The Contractor’s assigned manager/liaison shall authorize PSNS & IMF apprentices to wear unique regalia (tassels, caps, or chords) during graduation exercises to designate participation in the Apprentice Program.

1.19 Identification of Contractor Employees:

1.19.1 All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.19.2 All contract personnel must be U.S. citizens and must be able to obtain and maintain access to enter the Controlled Industrial Area of the Puget Sound Naval Shipyard in accordance with the PSNS & IMF security requirements.

1.19.3 All contract personnel must visibly display their assigned green contractor badge at all times while within the Controlled Industrial Area, adhering to PSNS&IMF security protocols.

1.20 Organizational Conflict of Interest:

1.20.1 Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.21 Phase In /Phase Out Period:

1.21.1 To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-day phase in/phase out periods.

During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

1.21.2 The phase in/phase out period shall allow services under existing educational services contract to transfer services to a new contract - based on award of the new five (5)-year Educational Services Contract for Apprentice, Helper and After-Hours Programs. The Contractor agrees to exercise its best efforts and cooperation to affect an orderly and efficient transition from the previous contractor. As part of their solicitation proposal, the contractor shall, (1) furnish phase-in, phase-out services for up to 30 days after an award take effect and (2) negotiates in good faith a plan with a prior contractor to determine the nature and extent of phase-in, phase-out services required.

1.21.3 The phase in/phase out period shall specify a training program, for new equipment or IT programs and a date for transferring responsibilities for each division of work described in the plan. This will be evaluated as part of the solicitation.

1.22 Privacy Act Notification:

1.22.1 The Contractor may be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

1.22.2 The Contractor agrees to comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency functions.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 GOVERNMENT. For the purpose if this Performance Work Statement, the term GOVERNMENT refers to Puget Sound Naval Shipyard and Intermediate Maintenance Facility.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KSA Knowledge Skills and Abilities KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OJL On the Job Learning

PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control SLO Student Learning Outcomes QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 General:

3.1.1 The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS and other items necessary to maintain an office and classroom environment.

3.1.2 For classes held at the PSNS & IMF site, the Government will provide meeting rooms with appropriate furnishings and equipment for traditional classroom instruction (e.g. white boards and markers, audiovisual equipment)

3.1.3 Upon request, the Government will provide up to four full-time faculties, assigned private office space; adjunct faculty will be assigned work areas in a faculty area within the Apprentice School (PSNS & IMF Building 460).

3.1.4 In support of the Apprentice and Helper Trainee Programs two small lockable storage areas are provided: one for IT equipment & support equipment and one for Physics equipment storage within the Apprentice School (PSNS & IMF Building 460).

3.1.5 An office type facility with a service window will be provided for student support.

3.1.6 The Government will not provide “additional”, office or storage space, computer hardware, software items, or office furnishings. Non-consumable and consumable supplies shall not be furnished.

3.2 Utilities:

3.2.1 The government will provide water and air within the classroom space designated for Physics Labs.

The contractor shall instruct employees utilizing utilities to observe conservation practices, e.g., turning off water faucets when not in use.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General:

4.1.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1.2 The Contractor shall provide educational, administrative and student-advising for students enrolled in the Apprentice and Helper Trainee Programs. Educational and student-advising services shall be provided at PSNS & IMF Apprentice School (Building 460, 2nd Floor). Administrative services may be performed locally at an off-site location.

4.2 Materials:

4.2.1 The Contractor shall provide a list of required textbooks eight weeks prior to the start of each term.

The Contractor shall provide a resource for students to obtain textbooks and school supplies required for the Apprentice Program, preferably via an on-campus bookstore.

4.3 Equipment:

4.3.1 The Contractor shall provide two (2) twenty-five (25) workstation Computer Labs on site to support Computer Assisted Drafting and Design (CADD) curriculum, and one (1) twenty-five (25) work station Computer Lab on site to support non-CADD curriculum, and at least two (2) printers within the Apprentice School Facility – PSNS & IMF Building 460, 2nd floor. The computer system shall allow research capability via the Internet, word processing capability, student email, basic MS office software, and both 2D and 3D plotting capability (CADD computers only). The contractor and student support computer systems shall be independent of the PSNS & IMF IT systems. The Contractor shall provide secure instructor access via the independent network for instructor support.

4.3.1.1 The contractor shall provide enough computer workstations necessary to maintain an office and classroom environment for instructors.

4.3.1.2 The current contractor maintains one server with three (3) computer labs containing twenty-five

(25) computers each and twenty-eight (28) instructor workstations. Replacement or maintenance of this infrastructure is the responsibility of the new contractor.

4.3.2 The Contractor shall provide two (2) fully equipped Physics Labs within the designated Apprentice School Facility – currently PSNS & IMF Building 460, 2nd and 3rd floors. The Physics Lab will include work benches and the necessary equipment to deliver a four (4) part curriculum series on applied Physics to a cohort of typically twenty-four (24) students. Typical equipment would include but is not limited to:

oscilloscopes, voltage meters, pressure sensors regulators, scales, hot plates, flow meters, timers, thermometers, and power sources.

4.4 Student Services:

4.4.1 The Contractor shall provide local off-site student support services, such as library access, computer accounts and lab access, tutorial support, student associations, and bookstore access, within a 50-mile radius. Access hours shall provide provisions for access during hours outside the normal apprentice and helper work schedule.

4.4.2 The Contractor shall provide an online access system for students enrolled into the Program to view their schedules, grades, and find class information.

4.4.3 The Contractor shall provide a multi-level, objective, grade appeal process in writing. The process will, include a Division Official review and a peer-to-peer faculty assessment with periods established to support enrollment into subsequent terms if the appeal is successful.

4.4.4 The Contractor shall provide tutoring and will provide group-tutoring sessions on a quarterly basis as requested. Tutoring will cover courses including Math, Physics, and Technical Drawing sessions twice a week for groups of twenty (20) or less after standard work hours.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide educational services for PSNS & IMF’s Apprentice Program, Helper Program, and After-Hours Program.

5.2. Accreditation, Certificates, and Credits:

5.2.1 The Contractor shall provide approved, Washington state accredited, certificate and degree plans. The certificate and degree plans will include program outcomes, credit distribution and approval signatures.

5.2.2 The Contractor shall provide evidence of Washington State, curriculum accreditation for both the Apprentice Program and the Helper Trainee Program.

5.2.3 For the Apprentice Program, the Contractor shall award certificates at completion points that normally align with completion of the first and second years of the apprenticeship. Upon successful completion of all required academic and trade theory classes within the program’s third year, participants are conferred with an associate degree in Technical Trade.

5.2.3.1 The Contractor shall recognize all credits and certificates awarded by the current contractor (WA State Community College Dist. #3) as transfer credits. Transfer credits will be applied towards certificates and/or degrees in progress, contingent upon the posted grade for the transfer course being at least a 2.5, as per the Apprentice Program curriculum.

5.2.4 Participants in the After-Hours program benefit from accredited and cooperative education aimed at enhancing their knowledge, skills, and abilities. They will receive credit for the classes they receive.

5.3 Instructors:

5.3.1 The Contractor shall supply at least one (1) full-time faculty on site during each term of the Apprentice Program for each discipline being taught that term. Examples: Business Technologies, Physics, Organizational Leadership and Management, Technical Design, Math, English, etc. Adjunct faculty may be assigned in addition to the full-time faculty to meet the required course loads. Approval from the COR is required if a full-time faculty member is not available for the discipline that term.

5.3.2 Apprentice Trade Theory Instructors, who are government personnel, will teach all accredited PSNS & IMF apprentice trade theory courses. These Apprentice Trade Theory Instructors shall maintain PSNS & IMF instructor qualifications and be specifically appointed to the position by direction of the PSNS & IMF Trade Superintendent and or his/her delegate. The contractor shall make provisions to include the Apprentice Trade Theory Instructors as volunteer adjunct faculty for delivery of accredited trade theory courses.

5.3.3 All Helper Trainee Program Instructors teaching accredited PSNS & IMF based curriculum (e.g.

Trade Fundamentals or naval maintenance and repair operations) shall have: five years’ experience in the Naval Marine Industrial Occupations or Journey-level certification by the Department of the Navy, evidence of formal instructor training, meet the criteria of the contractor necessary to maintain accreditation of the courses and program, and have approval from the Contracting Officer’s Representative (COR) to teach courses related to the industrial practices or operations at PSNS & IMF.

5.3.4 In the event that a contractor employee leaves or is unable to work, the contractor shall notify the government within three (3) working days of learning a contractor employee is leaving or unable to work.

In the event the contractor desires to substitute a contractor employee, the contractor shall provide an employee of equal or better qualifications than the current contractor employee to the COR or contracting officer within thirty (30) days.

5.3.5 During the term, if an academic instructor cannot report to work to facilitate their scheduled class(es), the instructor must, contact the designated Contractor liaison, who shall contact the Program POC immediately so that arrangements can be made in regards to the class.

5.4 Curriculum Development and Approval:

5.4.1 The Contractor shall provide individual course plans approved for accreditation in Washington State and authorized by the WASC (Washington Student Achievement Council). The individual course plans shall include representative content, learning outcomes and assessment methods, referenced text materials, and a matrix that correlates course outcomes to core competencies.

5.4.2 The Contractor shall provide a course syllabus with Student Learning Outcomes (SLOs) for each required course in a timely manner. Each syllabus shall include planned class assignments specifically related to Shipyard work that will support achievement of the identified Student Learning Outcomes (SLOs). Syllabi and SLOs shall be provided to the government one (1) week prior to the start of classes for each term. When the Contract has multiple instructors teaching the same course, the Contractor shall ensure that each instructor is adhering to the established SLOs for the course. Each enrolled student shall receive a copy of the syllabus for the course during the first hour of the class.

5.4.3 All final grades for the apprentice and helper programs shall be awarded on a 0.0 to 4.0 system with single decimal increments. The Government will establish/provide a percentage equivalency chart for faculty. See attachment 2.

5.4.4 All curriculum that directly relates to the trade (occupation) of study shall have review and approval by the cognizant PSNS & IMF Trade Superintendent or delegated PSNS & IMF Trade Subject Matter Expert (SME) prior to start of classes.

5.4.5 All Helper Program curriculum that directly relates to trades fundamentals or naval maintenance and repair operations shall be specifically reviewed and approved by the COR prior to start of classes.

5.5 Schedule and Class Size:

5.5.1 The Contractor shall adhere to an academic schedule, established by PSNS & IMF. The schedule will be broken down by sessions indicating dates, times, and locations of each class according to the course numbers, titles, descriptions, and credit hours. All efforts will be made to provide course schedules no less than thirty (30) days prior to the start of any academic session.

5.5.2 Class sizes for non-trade specific courses will be approximately twenty-one (21) students per class.

However, overall class size should not exceed more than thirty (30) students per instructor. All efforts to maintain academic classes at a minimum of fourteen (14) shall be made. Trade Theory class sizes will be determined by the COR and the trade management team.

5.5.3 All required classroom instruction will be held at the PSNS & IMF Bremerton site. Enrollment in Apprentice Program and Helper Trainee Program shall be limited to personnel appointed into those programs. PSNS & IMF will provide actual class sizes scheduled.

5.5.3.1 The Contractor shall be ready to facilitate instruction in the event of a national emergency that prevents in-person schooling or government operations for extended durations, such as during a pandemic.

This may include providing online coursework as an example of alternative instruction methods.

5.5.4 During new student orientation, the Contractor is expected to participate in the briefing. PSNS & IMF typically enrolls a new class of apprentices each year and new classes of helpers each quarter.

5.6 Registration and Administration Functions:

5.6.1 The Contractor shall provide published policy and timelines regarding registration, course adds/drops, withdrawals, refunded tuitions and fees and withdrawals affecting transcript and/or grades.

5.6.2 The Contractor shall assist Apprentice and Helper Trainee Program administration and Command University personnel with registration, enrollment, and withdrawals or drops consistent with the Contractor’s published enrollment procedures.

5.6.3 The Contractor shall provide a list of all registered Apprentice and Helper Trainee Program students on the first day of instruction, each term. The Contractor shall compare their list of registered students with the class roster provided by the Contracting Officer’s Representative (COR) and annotate any discrepancies on the first day of instruction, each term.

5.6.4 After-Hours Program registration and administrative functions are covered in paragraph 5.11.

5.6.5 The contractor shall be required to have a flexible grade run date that may fall outside of the campus wide grade date.

5.7 Meetings, Reports and Records:

5.7.1 Access to records and reports are required for the COR.

5.7.2 The Contractor shall grant the COR and designated Apprentice/Helper program administrative personnel electronic access to transcripts of courses and grades for all enrolled students in the Apprentice or Helper Trainee Program, and GPA’s each term, within one week after end of the term.

5.7.3 The Contractor shall provide statistical analysis of GPA (percent of students on the honor roll and dean’s list), within three (3) weeks after end of the term.

5.7.4 Official Notification to the Government via the COR when a student’s academic performance drops below 2.5 or 80% of the maximum obtainable grade on the grading scale, within one (1) week of effective date of drop in performance, at mid-term and within one week of the final day of the term.

5.7.5 Same day notification when student is absent from a class.

5.7.6 The Contractor shall provide a status report detailing all students registered and enrolled with academic course titles and the number of credits per course on the first day of each term. Revisions to the status report shall be reported within five (5) business days of the revision date.

5.7.7 The Contractor shall arrange regular meetings, occurring at least once per academic term and scheduled within 30 days of the term commencement. The COR will set the meeting agenda. Typical agenda items may include issues and concerns of both parties, projected outlook for upcoming sessions, and recommendations for improved efficiency and/or effectiveness. The Contractor shall provide written minutes of the meeting within seven (7) days after the meeting.

5.7.8 The Contractor shall advise the COR whenever the employment status of an instructor could affect the Contractor's performance of the services.

5.7.9 The Contractor shall advise the COR whenever there is any situation involving academic dishonesty, cheating, inappropriate behavior, impropriety, discrimination, or other ethical issues within the same day.

5.7.10 The Contractor shall provide a copy of their published student conduct code to the Program Administration and reference the code of conduct on each class syllabus.

5.8 Billing and Reconciliation:

5.8.1 The Contractor shall furnish a comprehensive schedule of tuition and fee charges for each enrollee when yearly catalogs are published. This schedule will offer detailed information to clearly identify the fees applicable to specific courses.

5.8.2 The Contractor shall utilize various required Government electronic systems for invoicing and contract evaluations, (e.g. Wide Area Workflow system (WAWF), Contract Performance Assessment Reports – CPARS).

5.8.3 The Contractor shall provide invoices within thirty (30) days of the conclusion of each term which includes a list of individual students and charges by student.

5.8.4 For the Apprentice Program, the contractor shall bill Tuition according to limits set by Washington State Legislature for community college credits. This amount will normally be 50% of the published cost of college credits, due to state funded discounts. Apprentice Fees will include Math Fees per math course taken and lab fees for physics classes as applicable.

5.8.5 Helper Fees will include Assessment and Technology Fees per course taken per student.

5.9 Apprentice Program:

5.9.1 The Contractor shall develop, deliver, and document a progressive accredited Industrial Trades Technician Certificate path leading to an Associate’s degree in a three-year period for each of the following trades (occupations) as they relate to the repair and maintenance of the U.S. Naval Fleet:

• Electroplater

• Marine Pipefitter

• Fabric Worker

• Temporary Services Pipefitter

• Thermal Insulator

• Calibration Laboratory Technician

• Composite Plastic Fabricator

• Shipfitter

• Painter

• Sheetmetal Mechanic

• Rigger

• Filtered Ventilation Mechanic

• Shipwright

• Electronics Mechanic

• Marine Electrician

• Welder

• Heavy Mobile Equipment (crane) Electrician

• Machinist

• High Voltage Electrician

• Production Machinery Mechanic

• Temporary Services Electrician

• Toolmaker

• Electronics Mechanic Production Machinery Electrician

• Marine Machinery Mechanic

• Electronic Industrials Controls Mechanic

• Heavy Mobile Equipment (crane) Mechanic

• Tool Cutter/Grinder

5.9.1.1 Apprentice Program participants may include employees from, but not limited to: PSNS & IMF Bremerton, TRF Bangor, NUWC- Keyport, Port Operations – Bremerton, Naval Facilities – NAVFAC

NW.

5.9.2 Curriculum for the Apprentice Program:

5.9.2.1 All Apprentice Program curriculum must be accredited. The Contractors curriculum for the Apprentice Program shall include the following learning outcomes in addition to curriculum specific outcomes:

• Emphasis on workplace safety that is congruent with the safety programs at PSNS & IMF.

• Emphasis on appropriate workplace ethics.

• Develop knowledge and skills needed in working with various diverse people groups.

• Make clear and effective presentations to individuals and groups. Organize and communicate ideas and information appropriate to the listener and the situation. Listen to others and provide appropriate feedback.

• Utilize visual communication through the use of sketches and rough drawings; demonstrate basic Mechanical Drawing skills, Computer Assisted Drafting and Design (CADD) skills, and use various types of industry-based blueprints and technical work documents (including Welding, Electrical, Sheet Metal, Carpentry, Structural and Plumbing drawing, and/or schematics) to perform work-related functions.

• Apply math skills to analyze and solve work-related problems (measurement, conversions, geometry, algebra, and trigonometry, volume, and load calculations) and provide remediation and/or tutorial services in math skills to any struggling apprentice.

• Apply research and technical writing skills to conduct research and create reports related to technical work documents and other shipyard related tasks and provide remediation and/or tutorial services in research and technical writing skills to any struggling apprentice.

• Apply basic laws of physics (Ohm’s law, Boyle’s law, circuitry, load, and demonstrations as proof of formula) to solve work-related problems and provide remediation and/or tutorial services to any struggling apprentice.

• Perform all instructional duties required at the cooperative education work site according to industry…