A5 50430420 PWS - Travel Motors.docx

PERFORMANCE WORK STATEMENT (PWS)

Service - Travel Motors Rebuild

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide a service/rebuild following section 5 on 2(each) Travel Motors (DC motors within the range of 10hp-10.8hp, 120v-250v, 1150rpm-1200rpm) currently located at PSNS and to be performed at vendor’s location. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

Travel Motor Puget Sound Naval Shipyard Serial Numbers:

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a Motor rebuild as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: In the past, travel motors have been repaired internally by the Government. Repairs have caused a delay affecting support to the projects.

1.3 Objectives: The Contractor shall provide service/rebuild of the travel motor(s) identified under a task order as described in Part 5, Specific Tasks, such that repaired equipment functions as intended and specified in test results of Part 5. The Contractor shall provide a final Condition Report of assessment.

1.4 Scope: The contractor shall perform all services necessary to repair and service the above specified travel motor.

1.5 Type of Contract: The government will award a Commercial Firm-fixed Pre-Price Quantity and Delivery Contract in which Firm Fixed Price Task Orders will be placed for services.

1.6 Period of Performance: The individual period of performance per task order in which the rebuild of the motor will take place shall be 7 weeks from date of award to perform rebuild; to include pickup and delivery.

1.7. Place of Performance: The work to be performed under this contract will be performed at the Contractor’s location.

1.8. Pickup and Delivery: The Contractor will be responsible to pick up or coordinate shipment of the travel motors from Puget Sound Naval Shipyard (PSNS) and upon completion of the rebuild work, will deliver the motors back to PSNS. Contractor will coordinate the Pickup and Delivery of the motor with the contact information listed below.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. All government property, equipment, and materials shall be secured.

1.9 General Information

1.9.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s)

1.9.2 Special Qualifications: Vendor must have the ability to fully test the motor following Part 5, specific tasks and technical exhibit requirements.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), Technical Point of Contact (TPOC), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer.

COR:

Ryan Harrison, Government Representative:

360-476-6680, ryan.c.harrison3.civ@us.navy.mil

Government Technical Points of Contact (TPOC):

The TPOC(s) monitor all technical aspects of the contract and assists in contract administration. The TPOC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel.

The TPOC(s) are NOT authorized to change any of the terms and conditions of this contract. If the contractor believes any Government Personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer.

Technical Subject Matter Expert:

Jeff Hill, Electrical Engineer

(360) 552-0402, jeffrey.m.hill22.civ@us.navy.mil

Planner and & Estimator Andy Lundell, Planner

(360) 476-2416, andy.m.lundell.civ@us.navy.mil

1.12 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS:

2.1. DEFINITIONS:

2.1.1. Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Equipment: The Government will provide the Travel motor for repair.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.1 General: Contractor will provide Technician (s), labor, and all materials necessary to complete inspection and repairs.

Contractor will be responsible for providing the following items:

1. The testing report in PDF format.

2. Part numbers of all parts replaced

4.2. Materials/Equipment: The Contractor shall furnish their own tools, test equipment, and ancillary equipment needed to complete the work described in Part 5, Specific Tasks.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: Perform open and inspection, reporting and completion of recommended repairs or rebuild of PSNS provided travel motor.

5.2. Task Heading: The objective to be accomplished in Paragraph 1.3 are outlined below:

5.2.1 Open and Inspection:

Open and Inspection of provided travel motors, to include:

A. Perform initial inspection, to include:

a. Initial tests: Megger, surge test Stator, voltage drop fields, and milliamp armature

b. Visual inspection of electrical components, obvious damage, rotating element dragging, and insulation

c. Perform shaft and commutator runout and end play inspection

d. Perform mic fits: shaft bearing fits, keyways, coupling and coupling fits, end bell fits

B. Submit findings to PSNS, and any recommendations for repair.

C. Do not repair these items unless approved in writing by Contracting Officer via a Task Order.

D. Contractor will have three weeks from receipt of task order contractor for shipping and inspection.

5.2.2 Performance of Recommended Repairs:

A. Perform recommended repairs following provided quote from inspection.

B. After completion of repairs outlined on provided estimate, perform the minimum testing listed below:

a. No load operational test at rated voltage and speed

b. Preferred test: Dynamometer load testing at rated voltage, speed and HP

c. Acceptable Results: Operational test at rated voltage and speed with no excessive vibration.

C. Return motor completely reassembled and prepared for installation.

D. Contractor will have 6 weeks from approval of repair recommendations, to include delivery back to PSNS.

5.2.3 Motor Rebuild:

A. Perform initial inspection, to include:

· Initial tests: Megger, surge test Stator, voltage drop fields, milliamp armature

· Visual inspection of electrical components, obvious damage, rotating element dragging, insulation

· Perform shaft and commutator runout and end play inspection

· Perform mic fits: shaft bearing fits, keyways, coupling and coupling fits, end bell fits

B. Submit findings to PSNS, and any recommendations of repair that are beyond the listed below actions.

C. Do not repair these items unless approved in writing by Contracting Officer.

D. Clean all components.

E. Perform the following minimum repair actions:

a. Rewind Armature, field coils and interpoles.

b. Double varnish dipping and baking (Vapor Pressure Impregnation (VPI) is preferred, if available and appropriate)

c. Replace all bearings.

d. Turn and chamfer commutator as necessary.

e. Perform dynamic balancing.

f. Install all new springs and brushes.

g. Perform repair actions recommended:

i. Machine shop to sleeve machine repair DE housing

ii. Machine shop to sleeve machine repair ODE housing

iii. Machine shop to repair ODE bearing shaft fit

h. Install new gaskets on all inspection covers and motor connection box.

i. Apply sealing gasket compound between motor end-bells and motor frame. (Permatex #2 preferred)

j. Paint motor to match original color

F. Perform the minimum testing listed below:

a. No load operational test at rated voltage and speed.

b. Preferred test: Dynamometer load testing at rated voltage, speed and HP.

c. Acceptable Results: Operational test at rated voltage and speed with no excessive vibration.

G. Return motor completely reassembled and prepared for installation.

H. Contractor will have 7 weeks to accomplish complete motor rebuild upon receipt of contract, to include shipping and delivery.

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6. ATTACHMENT/TECHNICAL EXHIBIT LIST:

6.1 Technical Exhibit 1 – Performance Requirements Summary

6.2 Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

PRS # 1.

Services provided such that repaired equipment functions as intended

PRS # 2

Contractor shall maintain close liaison and good communication with government.

Any problems or questions encountered by either party are addressed within 24 hours (1 business day)

PRS # 3

Contractor shall provide complete final Condition Report assessment.

The contractor provides 100% compliance of the IEEE Standard

TECHNICAL EXHIBIT 2

Deliverables Schedule

PDF

POC