A400 -NS-LEPE Site Preperation SOW (08.25).pdf

Version 08/13/2026

Statement of Work

SECTION I: Background

1.1 The Department of Treasury’s Bureau of Engraving and Printing (BEP), Washington DC Facility (DCF) is comprised of the Main Building and the Annex Building. The mission of the BEP is to manufacture and produce United States currency. The Main Building is located between 14th and 15th Streets in the Southwest quadrant of Washington, DC.

1.2 The Bureau of Engraving and Printing’s Main Building was constructed circa 1912.

Weights of modern presses and equipment sometimes exceed the capacities of structural members as originally constructed. Office layouts are often required to be modified to facilitate installation and operation of new equipment. BEP is beginning preparations for installation of the New NS-LEPE machine and their related ancillary equipment and operation in A-400 Wing.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The purpose of this solicitation is to obtain design and construction services for the removal, disposal, and construction of structural, mechanical, electrical, and architectural elements in

BEP’s Main Building, room A-400M, to accommodate the requirements for the future installation of a new NS-LEPE machine.

2.2 Scope of the Product, Service, or Outcome.

This project is a Design–Build. The contractor shall submit a proposal that includes the total cost and price break down for each item to this Scope of Work (SOW) as delineated, along with all labor, materials, equipment, tools, supplies, supervision, design, and general construction services to accomplish the following in accordance with “Project Manual-Specification”.

2.2.1 The Bureau of engraving and Printing (BEP) requires design, demolition, and construction services to perform structural and MEP modifications in BEP’s Main Building, room A-400M, to accommodate installation of a new non-sequential LEPE printing press.

2.2.2 An existing elevated office is to be removed, and a new floor-level office will be constructed within a separate area of the wing to accommodate the new equipment footprint. See attachment “DCM-04-1001760-OCM_NS- LEPE_Installation_in_A-400M_Rev03_Fianl_for_Signatures” for new office location.

2.2.3 Engineering evaluation of the intermediate floor slab inside wing A400 of the DCF Main Building. The evaluation is to include maximum load capacity, loading patterns, types, and criteria to the existing slab, as well as engineering recommendations and approaches to enhance the determined capacity to accommodate the new incoming equipment footprint.

2.2.4 Demolition and construction services to reinforce structural elements to support the weight of the new equipment.

2.2.5 Mechanical – Electrical – Plumbing, and other trades design and construction as required to meet utility requirements for new equipment and office to be relocated.

2.2.6 Design and construction services to upgrade the controls for (2) AHU’s and existing steam-to-hot-water heat exchangers from a constant air volume system (CAV) to variable air volume systems (VAV) to greatly reduce utility costs, energy consumption, and greenhouse gas emissions as mandated by the E.O.

14057 - Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 Existing Conditions

3.1.1 The contractor shall conduct site survey, review available drawings (archive and available drawings are for reference only and all information is to be Verify In Field by the contractor), evaluate as built conditions, review equipment catalogues and cut sheets, and any other related documents,

3.2 Design (Structural-Architectural)

3.2.1 The contractor shall provide structural design to modify and strengthen the A- 400M’s structural elements to accommodate and safely support new equipment operating loads. Modifications can be, but not limited to, replace the floor topping slab with a reinforced concrete topping slab, add supporting steel beams, evaluating other structural members such as columns and foundations and provide reinforcement as needed, and any other applicable approaches that can achieve the purpose of this modification to safely support these types of equipment under their operational conditions with the approval of the equipment supports layout and anchorage system to the structure to confirm the modification intend. Recommendations for design and construction methods shall be submitted, reviewed, and discussed with BEP for review and approval. New steel structure elements shall be fireproofed as required by the BEP - Office of

Environment, Health & Safety (OEHS).

3.2.2 Refer to “Project Manual – Specifications” Division 02 - 09.

3.2.3 This scope shall also include removal and demolition of an existing elevated office to make space for the new NS-LEPE footprint. Architectural design and construction of new office with a redesigned footprint shall be constructed to maintain full functional equivalence. See attachment “DCM-04-1001760- OCM_NS-LEPE_Installation_in_A-400M_Rev03_Fianl_for_Signatures” for the location designated for the office build-out.

3.2.4 A compressive-strength test shall be the average compressive strength from a set of two specimens obtained from the same composite sample and tested at age indicated. Strength is satisfactory if it equals or exceeds the specified compressive strength at 28 days. If concrete does not meet or exceed the compressive strength specified, it shall be replaced at no cost to the government.

3.2.5 Test results shall be reported in writing to the COR within 48 hours of testing.

Reports of compressive-strength tests shall contain project identification name and number, date of concrete placement, name of concrete testing and inspecting agency, location of concrete batch in work, tested compressive strength, concrete mixture proportions and materials, compressive breaking strength, and type of break for both 7- and 28-day tests.

3.2.6 There are many painted surfaces on walls, columns, ceilings, beams, trim, and other structural members and equipment in A-400-M that may be coated in lead-based paint (LBP). Deteriorating or damaged painted surfaces (e.g., those that are peeling, flaking, blistering, etc.) coated in LBP will require safe surface preparation to minimize lead dust hazards prior to re-coating/re-painting.

Demolition of structural members and equipment coated in LBP will also create lead dust hazards. To determine what painted surfaces are LBP, a comprehensive LBP survey shall be performed by the Contractor prior to the disturbance or demolition of any painted surface. Any lead dust controls or abatement actions required during demolition or preparation of surfaces containing lead is the requirement of the Contractor.

3.3 Design (MEP – Other Trade)

The contractor shall provide Mechanical, Electrical, Plumbing, Fire Protection and other trades design and construction as required per the attached “Project Manual – Specifications” to accommodate new equipment utility requirements. All terms and conditions shall apply unless otherwise specified. See attached“BEP-67_0_LEPE Straight 64601301_SP_DRAFT_20260610” for utility requirements.

3.3.1 Refer to “Project Manual – Specifications” Division 21 - 26

3.2.3 The HVAC design must comply with the attached “Mechanical Design Manual 2015 Rev5 June2023”. In the event of an inconsistency between this manual, the “Project Manual – Specifications”, or applicable codes referenced within the manuals, the Contractor shall request clarification from the COR.

3.2.4 Per the attachment “Mechanical Design Manual 2015 Rev5” Table 2.2, the design conditions shall be maintained according to their respective designation.

3.2.4 The contractor shall modify existing separate air header ducts to merge the existing two air handling unit discharges into a unified distribution system. This common header configuration must be able to execute lead-lag rotation, runtime balancing, and simultaneous parallel modulation based on total system CFM and static pressure demand. Fail-safes shall include but not be limited to low-leakage motorized backdraft damper equipped with end-switches, static pressure high-limit switches, isolation dampers, etc.

3.2.5 The relocated office must utilize a dedicated HVAC unit to condition and introduce outside air. The system design must strictly prevent Class 1 office air from mixing with Class 2 process air.

3.2.6 Contractor shall use a certified test and balance contractor to complete testing, adjusting, and balancing for HVAC as specified by “Project Manual – Specifications” SECTION 230593

3.4 HVAC Controls Upgrades

The contractor shall provide design, demolition, and construction services to convert existing HVAC system from a constant air volume system (CAV) to variable air volume systems (VAV) to greatly reduce utility costs, energy consumption, and greenhouse gas emissions as mandated by the E.O. 14057 - Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability.

3.4.1 Remove all existing control hardware and software including, but not limited to, sensors, steam control valves, chilled and hot water control valves, damper actuators at the AHUs and outside air duct, wiring, pneumatic tubes, and JCI controllers. Existing VFDs to remain.

3.4.2 Any removed mechanical insulation shall be replaced to match existing. Any new components requiring insulation (ductwork, piping, etc.), shall be insulated according to “Project Manual – Specifications” SECTION 230713

3.4.3 Unused pneumatic lines (copper and or poly) shall be demolished back to the connection point to a line larger than 3/8” where it will be cut and capped.

Contractor will ensure that all pneumatic devices served by that line to be demoed are out of service prior to demo.

3.4.4 Contractor shall ensure copper is properly recycled and shall provide documentation proving such.

3.4.5 Clean the AHU’s interior and exterior housing, coils, supply air fans, all the dampers and outside air louvers. Check to see if the dampers are functioning and lubricate the dampers.

3.4.6 Furnish and install new hardware, control wiring, and PLCs. Provide PLCs for each AHU and heat exchanger. The new control system shall have control hardware as shown in attachment “Control Diagram and Control Sequence”.

Please be aware that discrepancies/differences may exist between equipment and control points/sequence should be revised accordingly.

3.4.7 Heat exchanger pumps that have intermittent push stop/start buttons, or do not have HOA switches, shall be modified to have HOA switches.

3.4.8 Heat exchanger pumps that have existing VFDs shall be controlled to system differential pressure.

3.4.9 Install zone temperature and humidity sensors in new locations per BEP direction.

a) Each production area air handler shall be equipped with (2) temperature sensors, with locations as determined by BEP.

b) Each production area air handler shall be equipped with (1) humidity sensor; however, the input signal from each humidity sensor shall be split and provided to each AHU PLC within the section: i.e. in production areas with (2) AHUs, each air handler will receive to humidity sensor inputs

3.4.10 The PLCs shall be manufactured by ABB, AC 500, version 3. The PLCs’ AHU program shall be duplicated from existing AHU PLC on-site in wing C-200 with minor modification as needed, to fit the system configuration.

3.4.11 PLCs, HMIs, and VFDs provided in this project shall be integrated to the existing BEP SCADA. BEP’s Existing SCADA is Plant SCADA by AVEVA™.

Connections shall be made to the enterprise network with minimal use of BACnet/Modbus gateways and/or routers in favor of direct IP network connections.

3.4.12 BACnet PICs document shall be submitted for all BACnet capable devices for approval prior to release for order.

3.4.13 Two Network drops per control panel and one spare drop per mechanical space are required for the integration. Existing network drops, if available, may be requested for use by the contractor. Furnish and install any new network drops as required. New drops shall be run to nearest enterprise network cabinet as identified by CIO directorate. All drops used and/or installed by contractor shall be tested, qualified, and certified CAT6 for 1 Gbps minimum. Network drops shall not be run with any control or power wires or cabling. Existing network conduits may be used if conduit will not exceed 40% fill after installation of additional CAT6 cables.

3.4.14 Existing direct-injection steam humidifiers shall be equipped with a new, modulating isolation ball valves, a new modulating control valve, and equipped with a temperature sensor (condensate).

3.4.15 Two-position outside air, exhaust, or supply fan isolation dampers shall be interlocked to the VFD or starter.

a) Power for the actuator shall come from the VFD or the starter.

b) When the VFD/starter is placed in Hand, or receives a start command in Auto, the damper shall open.

c) When the damper is proven open by a non-mercury type damper limit switch that is not integral to the actuator the fan shall start.

d) This interlock shall be tested with control power off at the PLC panel.

e) Status of the limit switch shall me monitored by the PLC for representation on the graphic.

f) Dampers shall be prevented from opening when low temp detector or smoke detector indicates an alarm condition.

3.4.16 Using a certified test and balance contractor, balance the outside air dampers to obtain minimum outside air as described in the control sequence in attachment “Control Diagram and Control Sequence”

3.4.17 Perform commissioning as described in “Project Manual – Specifications” Section 019113, 230800.

3.4.18 All software and licenses used to program controllers, HMIs, VFDs, etc. shall be loaded on BEP provided laptops.

3.4.19 Contractor shall not bring non-BEP owned IT equipment into the buildings.

3.4.20 Contractor shall furnish licenses required for software and controllers used in project.

3.4.21 All backups shall be stored on BEP file Servers.

3.4.22 All project files, full access admin level passwords, databases, source code, and configuration files shall be provided to BEP.

3.4.23 Controllers used on this project shall be compatible and programmable using ABB Automation Builder v2.6 or higher

3.4.24 HMIs used on this project shall be compatible with and programmable using ABB Panel Builder 600 v4.5 or higher.

3.4.25 Multiple control panels shall not be powered from the same 120VAC circuit. This is to avoid a single point of failure for an entire section if one breaker trips.

3.4.26 Contractor shall present a solution for powering control panels for approval by BEP prior to implementation.

3.4.27 Panels shall be built in UL 508A listed panel shop.

3.4.28 All physical outputs, setpoints, occupancy parameters shall be overridable and releasable from the HMI at the control panel for each system as well as the SCADA system.

3.4.29 Local HMI shall be 10” or larger (measured diagonally.)

3.4.30 If any software is required or used to interface with, program, configure, backup, restore, or maintain PLCs or equipment provided in this scope of work, and that software is not currently in use within BEP, by the SCADA team, contractor shall include costs in the proposal to:

3.4.31 If any software is required or used to interface with, program, configure, backup, restore, or maintain PLCs or equipment provided in this scope of work, and that software is not currently in use within BEP, by the SCADA team, contractor shall include costs in the proposal to:

a) Furnish and install 10 (Ten) copies of the software with appropriate licenses on BEP laptops. 0

b) Send no less than 5 BEP personnel to manufacturer/factory sponsored training. (Hotels, air travel, per diem, rental car)

c) All available training courses for the software and equipment, shall be included so personnel may achieve the highest certification level offered by the manufacturer for the equipment.

d) If no factory or manufacturer certification training is available, the contractor will provide no less than 120 classroom hours of instruction to certify BEP personnel on the new software.

e) Upgrading all other existing controllers at BEP to use the proposed software.

3.4.32 Preferred Zone Temp/Humidity sensors are Vaisala brand 4-20ma output, HMW92D

a) If valve is commanded closed for >10 minutes and a delta T across the coil air side exists trigger a category 3 alarm.

b) If valve is 100% open >10 minutes and coil has a low air side delta T trigger category 3 alarm.

c) If sensor reading is High Out of Range or Low out of Range Category 3 alarms shall trigger

d) Contractor will recommend other diagnostic alarms.

3.4.33 Physical feedback from valve actuators shall not be included in scope or pricing.

3.4.34 Trends shall be configured consistent with the existing AHU and as directed by

BEP.

3.4.35 Alarms shall be configured consistent with the existing AHU and as directed by

BEP.

3.4.36 Graphics shall be configured consistent with the existing AHU and as directed by

BEP.

3.4.37 Some existing chilled water valves are 3-way, some are 2-way. Replacement chilled water valves shall be 2-way valves. Chilled water bypass line shall be cut and capped, or blanked-flanged off, as required.

3.4.38 Hot water valves that are 3-way shall be replaced with 3-way valves. 2-way hot water valves shall be replaced with 2-way valves.

3.4.39 All raceway and wiring methods shall conform to the (NEC) National Electric Codes, local codes, and electrical specification, whichever is the most stringent.

3.4.40 A minimum of 3/4” raceway will be used.

3.4.41 Install a minimum of 8"x8" trough above control enclosure. Use four 2" rigid couplings and 2” Chase nipples between trough and enclosure to provide four separate pathways for input, power, communication, output cables.

a) All inputs (analog and binary) should enter the same rigid coupling

b) All outputs (analog and binary) should exit the same rigid coupling.

c) Power and communications have their own rigid coupling.

3.4.42 Top of controller cabinets, panels and similar equipment shall be 72" above finished floor. Field coordinate with BEP final installation location.

3.4.43 All input cabling is to be shielded, and that shield will be grounded at the panel.

Twist all shields together, land in grounding terminal block provided, or install a screw into the back plate.

3.4.44 Allow no more than 24" of free cable in enclosure wire-ways.

3.4.45 A minimum of 2 extra feet of wire for every cable entering the BAS panel shall be wrapped and bound neatly in the service trough above the panel.

3.4.46 A legible list shall be left in the enclosure showing from which field device each cable is pulled.

3.4.47 Power wiring to each panel shall be #12awg THHN stranded wire. Ground wire for each enclosure shall be #12awg THHN stranded wire with green insulation.

Solid wire is not acceptable.

3.4.48 No power wiring shall be run with any input, output or communications wiring.

3.4.49 No splices are permitted on input or output signal cabling.

3.4.50 No free air cable. All cable and wire in project shall be in raceway.

3.4.51 Connectors and couplings shall be compression style. Set screw style couplings and connectors are not allowed.

3.4.52 Liquid-tight not to exceed 6 feet. Support if greater than 1 foot.

3.4.53 Do not exceed 40% fill on any raceway.

3.4.54 Control cables shall be Windy City Wire color coded consistent with other AHUs and as directed by BEP

3.4.55 Both ends of cable shall be labeled with self-laminating label indicating I/O tag name.

3.4.56 Home run conduit(s) for AHU from zone sensors/door switch/room pressure sensor shall be oversized to allow for future additions.

3.4.57 Use cable with the required number of conductors for the end device. Example 3 wire vs two 2 wire for actuators.

3.4.58 All raceways will be run parallel to building lines. Square the runs up. No wiring direct on a diagonal. Supporting equipment/raceways from piping of any kind, flexible conduit, lighting fixtures and similar equipment is not permitted.

3.4.59 Cable shall not be run within 12 inches of lighting ballast.

3.4.60 Polyethylene tubing shall not be pulled with electrical cable.

3.4.61 When terminating IO cables, no more than 2 inches of unshielded conductors shall be exposed. For unshielded outputs no more than 2 inches exposed beyond outer jacket.

3.4.62 The controls contractor shall have:

a) At least 15 years of experience in installing control systems.

b) All necessary license(s) or partnerships required to purchase, install, and program parts, equipment, PLCs, and software.

c) Certification, authorization, and have experiences as follows:

Niagara FX

ABB Automation Technical Application Eng Support AVEVA Plant SCADA, minimum 5 years certified.

Demonstrate an ability on writing control sequence and software program for air handling units serving spaces that have tightly controlled temperature and humidity without reheat process.

Has experiences in installing Facility Explorer Energy Management System, ABB Programmable Logic Controllers ((PLC), and Plant SCADA system manufactured by AVEVA.

Has experiences in integrating Facility Explorer, and PLCs to the Plant SCADA system manufactured by AVEVA.

Has experiences in service contracts with large organization maintaining and upgrading Facility Explorer, PLC, and Plant SCADA system manufactured by AVEVA.

3.5 Administrative

3.5.1 RFI: The Contractor shall submit all Request for Information (RFI) in writing to the CO and allow at least seven (7) calendar days for the COR to respond.

3.6 Requirements For Security Clearance:

3.6.1 Within ten (10) calendar days after Notice to Proceed, a complete list of all general contractor and subcontractor employees attending to work on the project shall be submitted to the COR. Once received, a Contract Access Request Form (CAR) will be sent to the Contractor’s point-of-contact (POC). The CAR should be filled-out, including email addresses, and returned in an encrypted manner to the COR within ten (10) calendar days of receipt.

3.6.2 Upon approval of the CAR, the Contractor’s POC will receive an email requesting the listed employees to comply with the Office of Personnel Management’s (OPM) regulations and undergo a background investigation.

Subjects will have ten (10) calendar days from receipt of this request to access OPM’s Electronic Questionnaires for Investigation Processing (e-QIP) system and complete their online submission. During this process, disregard any emails received from “USAccess – Sponsorship”.

3.6.3 Once individual employees have completed the online submission, they will receive confirmation their case has been accepted and receive additional forms to be filled-out and returned to the Personnel Security Division (PSD) within (10) calendar days. When reporting to PSD for further screening and fingerprinting, the employee shall provide two (2) forms of identification in compliance with Homeland Security Presidential Directive 12 (HSPD-12). If the employee does not report to PSD for processing within (10) calendar days, the employee’s investigation request will be automatically cancelled

3.6.4 Allow a minimum of four (4) weeks prior to commencement of on-site work for security processing. Once an interim clearance is obtained, an identification/access badge will be assigned to the employee. Badges shall not be shared by employees or used by anyone other than the assigned

3.7 Construction Requirements

3.7.1 Refer to “Project Manual – Specifications” Division 1 – 26.

3.7.2 The Contractor shall be responsible for all phases of the design and construction of this project and each phase shall be subject to BEP approval at designated project milestones. The BEP shall remain in full operation during all phases of construction. This project includes (but is not limited to) all labor, materials, supplies, equipment, services, training, communications, HVAC controls, operation and maintenance manuals, as-built drawings, construction, testing, adjusting, balancing, and commissioning. The Contractor shall perform the following as further detailed in the SOW.

3.7.3 The Contractor shall be responsible for all means and methods required to perform all demolition / construction activities and tasks under this SOW and as per the final and approved design drawings and all applicable standards and codes, and shall be responsible for any demolition and disposal activities as required per the environmental and governed regulations. It is the Contractor full responsibility to perform any required demolition work that must be performed safely to the limit that is only required to achieve the purpose of the work identified under this SOW. The Contractor and all Sub-Contractors shall have extensive experience required to upgrade and modify each space to meet new specifications in all areas of structural, electrical, mechanical, and architectural.

3.7.4 During all the construction phases, the contractor shall be responsible for dust control, housekeeping, noise/vibration limits; maintaining egress and fire watch, provide temporary protection means to all the affected areas; including personnel and equipment located in the floor below, coordinating after hours work as required.

3.7.5 Quality Requirements: Testing and Inspection - The Contractor is responsible for testing and inspections. The Contractor will submit names of all testing services to the COR for approval prior to any testing. All inspections and tests must be performed by an independent, third-party firm/company. The independent third-party firm/company shall be appropriately registered in the District of Columbia.

The Contractor shall engage only in inspections and testing services companies, including independent testing laboratories that are prequalified as complying with the American Council of Independent Laboratories “Recommended Requirements for Independent Laboratory Qualification” and that specialize in the types of inspections and tests to be performed.

3.7.6 The Contractor shall submit a Schedule of Tests and Inspections. The Schedule of Tests and Inspections shall be prepared in tabular form and include the following:

a) Specification section Number and Title

b) Description of test and inspection

c) Identification of applicable standards

d) Identification of test and inspection methods

e) Number of tests and inspections required

f) Entity responsible for performing tests and inspections

3.7.7 All tests and inspections shall be documented by certified written reports and test results. The independent, third part individual firm and/or testing company shall distribute copies of all testing and inspection reports to the COR, and the Contractor. The Contractor shall make additional copies as required and distribute to all affected Sub-Contractors and suppliers.

3.7.8 Adherence to the Scope of Work: Although this SOW identifies specific elements of construction, it is the Contractor’s responsibility to provide any and all elements which are incidental for the functioning of the work to be provided.

3.7.9 Storing Materials: The Contractor shall be responsible for receiving, storing and securing of all materials, equipment and other items to be used in accomplishing the work. The Contractor shall be responsible for all equipment and materials brought onto the BEP property and shall replace damaged and/or stolen items at its own expense.

3.7.10 Incidental Cutting and Patching: The Contractor shall be responsible for all cutting and patching incidental to the work described herein. The Contractor shall be responsible for identifying the location of existing utilities and for avoiding damage while completing this work. The Contractor shall promptly repair and/or replace any damage to structures, elements, utilities, etc., occurring due to construction, the cost which shall be borne by the Contractor.

3.7.11 Pre-Construction Meeting: A pre-construction meeting is required. The meeting will include coordination with the BEP, project procedures, staging, phasing, sequencing, lines of communications, project deliverables, roles and responsibilities, safety and quality requirements.

3.7.12 Site Visits: Site visits and construction observations are required once construction commences, in coordination with the BEP. The Contractor shall prepare an agenda for the weekly progress meetings, compile the meeting minutes, and distribute to the team members and attendees within three (3) calendar days after the meeting. These weekly progress meetings shall include representatives from the Contractor and BEP team.

3.7.13 Parking: There is no on-site construction parking but vehicles are permitted to drop-off materials upon request.

3.7.14 Occupant and Equipment Protection affected by the construction must be implemented within the BEP buildings by installing safety cones, rails, barriers, netting, scaffolding, ….. etc. to prevent injury from unauthorized entry of personnel into the work area and to protect equipment from any potential damage and keep them operational during construction.

3.7.15 Upon completion of work, the Contractor shall provide training to the BEP Power Plant and Facilities Maintenance personnel.

3.7.16 The Contractor shall submit and acquire all necessary permits from the Washington, DC city, any local Authority Having Jurisdiction (AHJs), and certifications, and be responsible for all the associated fees and requirements on a timely manner before the commencement of the construction.

3.7.17 The Contractor shall adhere and comply with all the requirements of BEP-EMS document 75D-07.0-04 EHS Contractor Requirements.

3.7.18 The Contractor is responsible for conducting a lead-based paint survey in A-400- M prior to any demolition or renovation activities and controlling any lead dust hazard hazards created by demolition, surface preparation for re-coating, or other activity that disturbs LBP. In addition, the Contractor is also responsible for identifying and testing suspect building materials for asbestos and the safe removal of assumed or confirm asbestos-containing materials following District of Columbia regulatory requirements for asbestos (i.e., DC Municipal Regulations, Title 20, Chapter 20-8, Section 20-800 Control of Asbestos).

3.7.19 The Contractor shall safely and securely remove and clean regularly the site from all construction debris that includes all hazardous materials. At the completion of this project, the contractor shall remove and dismantle any equipment, tools, scaffolds, signs, … etc. and ensure building exterior and surrounded areas are safe for public use.

3.7.20 The contractor shall have skilled labors with required certifications and sufficient experience to perform all the tasks and construction activities for this project. The Contractor shall perform and submit required certifications / inspections documentations for any equipment that require inspections and / or load testing points on the building to BEP for review.

3.7.21 All tasks shall be performed and completed in accordance with the approved designs, drawings, and specifications related to this SOW scope. Contracting Officer (CO) must approve all work and tasks that is beyond this SOW.

3.7.22 Construction Activities: Arrange deliveries of products in accordance with construction schedules. Coordinate to avoid conflict with work and conditions at the site.

Contractor shall minimize disruption to the daily operations of the BEP as much as possible.

3.7.23 Deliver products and materials in an undamaged condition, in the manufacturer’s original container and/or packaging, with identifying labels intact and legible.

3.7.24 Immediately on delivery inspect shipments to assure compliance with requirements of contract documents and approved submittals, and those products are properly protected and undamaged.

3.7.25 Construction deliveries will be permitted 6:00 am to 2:00 pm, Monday through Friday, provided parking and other BEP activities are not disrupted. When the COR determines the deliveries will be disruptive, deliveries must be scheduled during the weekend hours. All deliveries must be scheduled with the COR and/or CC within a minimum of 48 hours in advance of the delivery.

3.7.26 Request for Outages: At least three (3) weeks prior to the delivery of a large piece of equipment, and/or commencement of activities that will impact BEP’s daily operations, such as utility outages, blocking or obstructing access through corridors, etc., the Contractor shall submit in writing to the CO and/or COR his/her schedule for this work. If this work will cause an interruption of necessary services, the work shall be conducted during off-hours, weekends, or holidays.

3.7.27 Interim Badges: All Contractor and Sub-Contractor personnel required to work on the BEP premises will be required to undergo a Security Background Investigation.

Procedures will be presented in detail in the Pre-Construction Meeting.

3.7.28 During all time on the BEP premises, the Contractor’s personnel shall comply with the rules and regulations governing conduct of personnel and operation of the facility.

3.7.29 If the Contractor plans to employ any non-English speaking personnel, he/she shall provide an on-site bilingual supervisor to serve as an interpreter.

3.7.30 Posting at Work Site: Upon commencement of work under this contract, the Contractor shall post a conspicuously located sign at the entrance of each work site. The following information is required to be posted:

Name of Prime Contractor

Name of Prime Contractor’s On-Site Supervisor

Name of COR

Title of Work

3.8 Project Manual – Specifications

3.8.1 Project shall here to attachment “Project Manual – Specifications”. Where conflicts arise between any related codes or requirements in the SOW, the Contractor shall request clarification from the COR.

3.9 Deliverables:

3.9.1 Schedule of Values: The pricing / proposal statement shall be a fixed price fee for all the services provided under this SOW. This includes but are not limited to:

A/E Design Firms, General Contractor, Sub-Contractors, and Suppliers. The fixed fee price shall be itemized to provide a fee per discipline proportionate with agreed upon pricing. Submit a preliminary Schedule of Values 10 days after notice of award. Final schedule of values should be submitted no later than 10 days after notice to proceed. See “Project Manual – Specifications” SECTION 012000

3.9.2 Operations Schedule: A detailed schedule and timeline shall be submitted within ten (10) calendar days after notice of award in accordance with “Project Manual – Specifications” SECTION 010000.

3.9.3 Quality Control Plan: The contractor shall provide a full-time and experienced construction manager, and there shall be a consistency of key personnel experience throughout the project. The contractor shall develop a quality plan that outlines the following:

a. The management and organization of this project.

b. Intended key technical personnel, such as subcontractors, discipline managers, project manager, etc.

c. Narrative describing product quality control.

3.9.4 Design Submittal: The contractor shall provide 50%, 90%, and 100% final drawings and specifications document submittals, as well as any other submittals that may be required to support the design. BEP will review the submittals and provide response comments within two weeks of each submission date.

3.9.5 Construction Schedule Contractor shall provide a final construction schedule with the 100% design drawings for approval by the COR.

3.9.6 Safety and Fire Prevention: Contractor shall provide a job-specific Safety and Fire Prevention Plan to the contracting officer’s representative (COR) within ten

(10) days after final design submittal. An Activity Hazard Analysis (AHA) is the preferred document for this purpose.

3.9.7 Waste Management Plan: Contractor shall provide a waste management plan to the COR within ten (10) days after final design submittal that indicates:

a) how construction/demolition debris and scrap metal will be managed and disposed of.

b) description of how dust and debris will be contained so as not to affect production.

c) how hazardous materials, such as lead-based paint or asbestos, will be handled if encountered.

d) what utilities wastes will be generated and how they will be managed.

3.9.8 Submittal Schedule: Submit a schedule of submittals within three weeks after the final design submittal, arranged in chronological order by dates required by construction schedule. Include time required for review, re-submittal, ordering, manufacturing, fabrication, and delivery when establishing dates. See “Project Manual – Specifications” SECTION 013200.

3.9.9 Meetings:

a) Post-award Meeting - A post-award meeting will be held within 10 calendar days after task order award.

b) Design Review Meetings - A design review meeting will be held after each design submittal.

c) Preconstruction Conference - Attend a preconstruction conference prior to the Notice to Proceed. See “Project Manual – Specifications” SECTION 013119

d) Construction Progress Meeting – A weekly construction progress report and meeting will be held during the construction. Contractor shall provide Construction Daily Logs each week during construction. See “Project Manual – Specifications” SECTION 013119

e) The contractor shall take minutes and provide Agendas / MOMs for all meetings.

3.9.10 Testing, Adjusting, and Balancing for HVAC:

a) Submit TAB Plan six weeks prior to starting the testing, adjusting, and balancing work. Refer to “Project Manual – Specifications” SECTION 230593.

b) Submit Final Report within two weeks after completion of testing, adjusting and balancing. Refer to “Project Manual – Specifications” SECTION 230593. Include in contract close-out submittal package.

3.9.11 Commissioning:

a) Submit Commissioning plan six weeks prior to starting commissioning work. Refer to “Project Manual – Specifications” SECTION 019100, 019113, 230800.

b) Submit certificates of readiness and certificates of completion of installation, prestart, and startup activities following the completion of commissioning work. Refer to “Project Manual – Specifications”

SECTION 019100, 019113, 230800.

3.9.12 Contract Close-Out Submittals: Refer to “Project Manual – Specifications” SECTION 017700, 017823, and 017839 for final submittals including product data, installation manual, O&M manual, As-Built Drawings, etc.

3.9.13 Training: The contractor shall provide two training sessions on the operation of the system as needed. Refer to “Project Manual – Specifications” SECTION 017900

3.9.14 Warranties Submit written one-year warranties on equipment, material, and labor after the substantial completion date. Provide copies of manufacturer warranties. Refer to “Project Manual – Specifications” SECTION 017700

SOW

Paragraph

Deliverable Due Date Deliverable Recipient Deliverable Format

3.9.9 Post-award Meeting (10) days after notice

to proceed

COR Online or In-person

3.9.1 Schedule of Values (10) days after notice

to proceed

COR & Project Coordinator

PDF

3.9.2 Operations Schedule: (10) days after notice COR MS Project to proceed 3.9.3

Quality Control Plan Ten (10) days after to proceed

COR PDF

3.9.4 50% drawings and specifications submission.

(4) weeks after the notice to proceed

COR AutoCAD, PDF, 3 hard copies

3.9.4 90% drawings and specifications submission.

(2) weeks after the 50% comments

COR AutoCAD, PDF, 3 hard copies

3.9.4 Final 100% signed and

sealed drawings, calculations, and specifications submission.

(2) weeks after the 90% comments

COR AutoCAD, PDF, 3 hard copies

3.9.9 Design Review

Meeting

(1) week after each design review submittal

COR Online

3.9.5 Construction Schedule Submit with final

100% design

COR & Project coordinator

MS Project

3.9.9 Preconstruction

Conference

Prior to start of construction

COR Online or In-person

3.9.9 Construction Progress

Meeting

Weekly during construction

COR Online or In-person

3.7.12 Meeting Minutes (3) days after any

meeting

COR PDF or Word

3.6.1 Complete list of all

general contractor and subcontractor employees attending to work on the project

Within (10) calendar days after Notice to Proceed

COR PDF

3.6.2 Contract Access

Request Form (CAR)

Within (10) calendar days of request

COR PDF

3.6.3 Submission of e-QIP

for required employees

Within (10) calendar days of request

Online Submission

Electronic

3.6.4 Security processing

for required employees

Within (10) calendar days of request

Personnel Security Division (PSD) Room 522-A

In-person

3.9.6 Safety and Fire

Prevention Plan

(4) weeks after final drawing submittal

COR PDF

3.9.7 Waste Management

Plan

(4) weeks after final drawing submittal

COR PDF

3.9.8 Submittal Schedule (3) weeks after the

final drawing submittal

COR PDF

3.10 Performance/ Delivery Period.

The period of performance shall be eight months after the notice-to-proceed (NTP) date.

3.11 Place/ Location of Performance/ Delivery.

3.11.1 Place of Performance: The work to be performed under this contract will be performed at:

Bureau of Engraving and Printing 14th & C Streets, SW Room 305-51A Washington, DC 20228

3.9.9 Construction Daily

Logs

Weekly during construction.

COR & Project Coordinator

PDF

3.9.10 TAB Plan (6) weeks prior to

starting the testing, adjusting, and balancing work

COR PDF

3.9.10 TAB Final Report within (2) weeks after

completion of testing, adjusting and balancing.

COR PDF

3.9.11 Commissioning Plan (6) weeks prior to

starting commissioning work.

COR PDF

3.9.11 Commissioning

Submittals within (2) weeks after completion of commissioning activities.

COR PDF

3.9.12 Statement of

Substantial Completion

(8) months after the

NTP

COR PDF

3.9.12 3.9.14

Contract Close Out Submittals (As-built drawings, O&M Manuals, Warranties etc.)

(1) Week after project substantial completion

COR AutoCAD, PDF

3.9.13 Two Training Sessions (4) weeks after

substantial completion date

N/A Online or In-person

3.11.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am to 4:00 pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contract shall coordinate with the government regarding hours of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

3.11.3 Federal Government Holidays: Contractor is not required to perform services on holidays.

New Year’s Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

3.12 Travel Requirements.

In accordance with FAR 31.205-46(a), Costs incurred by Contractor personnel on official company business for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge. Costs incurred by Contractor personnel on official company business for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in Federal Travel Regulation. Documentation to support actual costs incurred shall be in accordance with the Contractor’s established practices, subject to FAR 31.205-46(a)(7), and provided that a receipt is required for each expenditure of $75.00 or more. The Government will reimburse Contractor travel under a designated Contract CLIN.

For Emergency Repair Requests, the Contractor shall obtain prior written approval from the CO before making any travel arrangements.

3.13 Special Requirements.

3.13.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

3.13.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP.

The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

3.13.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

3.13.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

3.13.5 NON PERSONAL SERVICE STATEMENT: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the .

Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor.