A4_-_SOW_for_Install_Motorize_Entrance_Gate_with_Key_Card.docx

New Mexico Navajo South Agency Baca/Dlo'Ayahzi Community School Prewitt, New Mexico 87045 Scope of Work Automatic Rolling Entrance Gate with Key Card Access System Overview:

Baca/Dlo'Ayazhi Community School is in need of an Automatic Rolling Entrance Gate with Key Card Access System. The school is adjacent to major Interstate 40 which sees very high volume of traffic. This system will ensure controlled access only authorized individuals, staff, and registered visitors—can enter the premises. This significantly reduces the risk of intruders, vandalism, and other security breaches. The presence of an automated gate acts as a strong visual deterrent to potential threats. Gates can be linked to CCTV, intercoms, and emergency alert systems for a layered security approach. It will help prevent unauthorized entry. Automated gates help keep students safe by restricting access to outsiders during school hours. This will manage vehicle traffic flow during peak times (drop-off/pick-up), reducing congestion and minimizing accidents. Every entry and exit can be recorded, providing a clear audit trail for security reviews and incident investigations. In emergencies, gates can be instantly locked down, locked remotely to prevent intruders from moving freely across campus. It also will alleviate and eliminate the need for staff to manually open/close gates, saving time and reducing human error. Many school facility design guidelines (including BIE standards) recommend electronic access systems for controlled entry points to meet safety and operational requirements.

Scope of Work Overview:

The contractor shall provide all labor, materials, equipment, and supervision necessary to furnish and install one (1) automatic rolling entrance gate system integrated with an electronic key card access control system at the main entrance of Baca/Dlo'Ayazhi Community School. All measurements and dimensions must be confirmed by the contractor. Contractor shall remove the existing swinging gates and set aside. Contractor shall perform corrective measures to ensure the automatic rolling gates can be installed correctly.

Automatic Rolling Entrance Gate with Key Card Access System Specifications and Work requirements Gate System A. Provide and install one (1) heavy-duty rolling steel entrance gate.

B. Gate shall be designed for school/security applications and suitable for continuous daily use.

C. Gate shall include:

D. Industrial grade rolling gate frame. o Heavy-duty track and rollers. Locking mechanism.

E. Protective safety features (photo eyes and/or safety edge). Gate dimensions shall be verified on site prior to fabrication. Gate Operator F. Furnish and install one (1) automatic motorized gate operator compatible with the rolling gate.

G. Operators shall be rated for commercial or institutional use. Include:

H. Control panel.

I. Manual override in case of power failure. o Weatherproof housing.

Key Access & Keypad Control System A. Provide and install a key card & keypad access control system for gate operation.

B. System shall include:

1. Card reader and keypad installed at the vehicle approach point.

2. Control panel and power supply.

3. Interface between the card reader and gate operator.

C. System shall allow authorized staff to open the gate using assigned key access cards.

Key Cards, keypad and Programming A. Provide a minimum of 100 programmable key access cards.

B. Program cards for designated staff access.

C. Provide software or instructions for adding/removing users.

Electrical Work A. Provide all necessary electrical wiring, conduit, trenching, and connections.

B. Connect gate operator and access control system to existing power source.

C. All electrical work shall comply with applicable electrical codes.

Safety and Compliance A. System shall comply with:

1. UL 325 safety standards.

2. ASTM F2200 standards for automated gates.

B. Install safety devices such as:

1. Photoelectric sensors.

2. Warning signage.

C. Emergency stop or release mechanisms.

Testing and Commissioning A. Contractor shall:

1. Test the full gate and access control system.

2. Verify proper operation of all safety features.

3. Provide on-site demonstration of system operation.

Warranty A. Provide a minimum one (1) year warranty on parts and labor.

B. Manufacturer warranties shall be passed on to the owner.

Contractor Responsibilities A. Verify all measurements and site conditions.

B. Coordinate work to minimize disruption to school operations.

C. Maintain a clean and safe work area.

D. Remove and dispose of all debris.

Completion Time Project shall be completed within 60 calendar days from notice to proceed.

Contractor's Responsibilities/Conditions:

A. Contractor shall provide all labor; equipment; materials/supplies; rentals; tools; insurances; taxes; safety; security; staging/storage; full time supervision; worker/owner/property protection; temporary utilities/hookups.

B. Contractor shall provide traffic control; fall protection; deliveries; notifications/filings; permits, control measures on dust, noise, contamination; general ground/soil restoration; daily & final site cleanup; housekeeping; trash/debris disposal, etc.

C. Contractor will be responsible for any & all damages that may evolve from carelessness, negligence, irresponsibleness, including accidents to, but not limited to the BIE and their tenant's property, assets, investments, etc. Any discoveries of hazardous and contaminant materials shall be reported immediately.

D. Contractor will be responsible for any and all damages to existing property caused by contractor as result of but not limited to demolition, installation, and deliveries, including the patching and repair of existing structure and utilities, building equipment, components and/or systems. All costs to repair, patch, finish, replace and fixes shall be the responsibility of the contractor and will carry or warrant no time extensions or contract modifications.

E. Contractor shall at all times adhere to and be compliant with any and all applicable Federal, State, City & pertinent Local regulations, statues and laws.

F. It shall be the sole responsibility of the Contractor prior to bidding, to conduct field verification of actual dimensions, materials, angles, alignment and all existing conditions shall be the sole responsibility of the Contractor.

G. The Contracting Officer shall notify the Contractor of any non-compliance with these requirements and the corrective actions required. The Contractor shall immediately take corrective action after receiving the notice. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule for any suspension of work issued under this clause.

Considerations and Factors:

Proposing Contractors are asked to factor in or take into consideration the following as part of their bid/proposals and projected schedules while undertaking this project.

The proposed contractor is highly qualified and are a close vendor geographically. They possess necessary equipment to perform the job request adequately and properly.

A. The pertinent contents of this Statement of Work as applicable to the Project's requirements, protocols, scheduling, particularly the work scope and materials shall become and made a binding part of and in conjunction with the Contractor's overall Construction Contract with the BIE, thereby contractors are specifically asked to pay careful attention in their examination and familiarity with the documents.

B. Coordination and cooperation with Baca/Dlo'Ayahzi Community School and BIE employees/vehicle traffic, their accesses & exits, control and coordination of noise, odors, vibration, and other distracting or disruptive activities that will impact operations.

C. All work to take place only during normal workdays with no weekends or holidays only in the event special prior approval is obtained from the Contracting Officer through arrangements with the Contracting Officers Representative.

Close out Requirements:

A. Shall consist of any clean-up of debris, dust and trash if generated and accumulated.

B. Notify designated BIE personnel when job is completed and walk-through is provided to verify work requested has been completed and justifiable.

C. Provide on-site demonstration of system operation.

D. Training and Documentation

1. Provide basic training to designated school staff on:

a. Gate operation.

b. Card programming and management.

c. Operation manuals.

d. Warranty information.

e. As-built drawings (if applicable).

Performance Specification/Requirements:

Proposing Contractors shall prepare and submit their bids/cost proposals in accordance with and predicated on using the following Owner's Performance Specifications as the baseline guide/requirement to furnish, install, and execute the automatic rolling gate system. Contractor shall be required to submit invoice to IPP stating that work requested has been completed and sections details are free and clear of debris and combustible lint.

Location The project is located at Baca/Dlo'Ayazhi Community School, 1406 State Hwy 122, Prewitt, New Mexico, 87045 on the Navajo Indian Reservation, approximately 41 miles East of Gallup, N.M. 87301 35.36668751917078, -108.05476738110019 Kindergarten — 8th Grade Facility, Prewitt, New Mexico, and McKinley County.

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