A3. Redacted Determination that Only One Source is Reasonably Available.pdf

Determination that Only One Source is Reasonably Available (Including Brand Name)

V 1.6 (20 December 2023)

DISTRIBUTION: DoW COMMUNITY ONLY

This capability is particularly valuable for the USMC, which operates installations in diverse locations with varying cost structures nationwide.

RSMeans Data Online Complete is best suited for those who need highly detailed, industry-standard construction cost data for commercial or public projects, though it often requires additional software for takeoffs, scheduling, and project management, increasing total operating costs. In contrast, Buildxact provides a more affordable all-in-one solution for residential builders and remodelers by combining estimating, takeoffs, quoting, scheduling, and accounting integrations into a single platform. While RSMeans offers greater depth and benchmarking accuracy, Buildxact is generally more cost-effective and easier to implement for small to mid-sized construction businesses focused on operational efficiency and faster project workflows. RSMeans enables more accurate initial cost estimates, reducing the likelihood of project modifications and change orders that often result in significant cost increases and schedule delays. The system's defensible methodology also strengthens the Corps' position during contract negotiations and provides auditable documentation for cost decisions. These capabilities directly support the Marine Corps' responsibility to Congress and the American taxpayer for efficient use of appropriated funds.

Below is a cost comparison between RSMeans Data Online and Buildxact.

Software Estimated Annual Cost

Best Use Key Advantage

RSMeans Data Online Complete

$900 – $5,200 per user Commercial/public construction estimating

Industry-standard cost database with detailed benchmarking

Buildxact $1,190 – $2,390 per user

Residential builders and remodelers

All-in-one estimating, takeoff, and project management platform

The annual cost of RSMeans licensing represents a minimal investment compared to the potential cost savings and risk mitigation it provides. A single avoided cost overrun on a major construction project would typically exceed multiple years of RSMeans licensing fees. The system's standardized approach reduces the time required for cost estimation, allowing Marine Corps engineers and project managers to focus on mission-critical activities rather than manual cost research and calculation. Without RSMeans Online Complete Plus as a cost estimation tool, the Marine Corps faces significant risks including unreliable cost estimates, inconsistent pricing approaches across installations, increased vulnerability to contractor pricing manipulation, and reduced ability to justify budget requests to higher headquarters. These risks directly impact the Corps' ability to maintain and improve infrastructure necessary for mission accomplishment

Determination that Only One Source is Reasonably Available (Including Brand Name)

V 1.6 (20 December 2023)

DISTRIBUTION: DoW COMMUNITY ONLY

The implementation of this product requires minimal training and can be integrated into existing Marine Corps project management workflows. The system's standardized approach ensures consistency across different installations and project teams, reducing variability in cost estimation quality. This standardization is particularly valuable for the Marine Corps, which frequently rotates personnel between installations and requires consistent processes and procedures.

RSMeans is already in use at multiple USMC installations under separate contracting orders. One additional advantage resulting from this procurement request is to bring all MCICOM licensing for RSMeans under a single MCICOM contracting order, while also ensuring that all individuals who should benefit by the use of RSMeans, are able to do so.

RSMeans Online Complete Plus as a cost estimation tool, the Marine Corps faces significant risks including unreliable cost estimates, inconsistent pricing approaches across installations, increased vulnerability to contractor pricing manipulation, and reduced ability to justify budget requests to higher headquarters. These risks directly impact the Corps' ability to maintain and improve infrastructure necessary for mission accomplishment.

RSMeans Online Complete Plus is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM. RSMeans Company LLC, was acquired by The Gordian Group in 2014, and is the Sole Source and distributor for RSMeans Online Complete Plus. The Gordian Group provided sole source letters to support their ownership of RSMeans.

3. ___ OTHER REASONS.

B. ___ BRAND NAME. Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The