A3. NMMC Rapiscan PM_J&A for Sole Source_02272026_Redacted.pdf

This is a Requiring Activity (RA) Justification and Approval (J&A) for Sole Source or Brand Name procurement submitted by the National Museum of the Marine Corps (NMMC).

The procurement covers X-Ray Machine Preventative Maintenance and Repairs for two proprietary Rapiscan Systems X-ray detection systems: serial no. 7103104 (620XR model) and serial no. 7103105 (626XR model). The estimated total value is $69,642.00 for a base year plus four (4) option years. The sole source justification is based on restrictive rights held by Rapiscan Systems, Inc., the Original Equipment Manufacturer (OEM). Rapiscan provided documentation establishing its proprietary rights over the 600 series detection inspection system, with detailed schematics and system information available exclusively to Rapiscan service personnel. The justification demonstrates that no other company can provide maintenance because Rapiscan limits proprietary system information to its own Field Service Engineers and provides training only to its personnel. Market research confirmed Rapiscan Systems, Inc. is the only vendor authorized to service and maintain these proprietary X-ray systems. The document addresses actions to overcome barriers to competition, noting that other sources could become approved only if Rapiscan voluntarily released proprietary information to external vendors—a decision that would require OEM authorization. The government commits to continued market monitoring to identify alternative solutions for future similar requirements and will evaluate equipment replacement options during the lifecycle of the current requirement.