A#3 - Amended Prebid Agenda & Discussion.docx

Capital Development 6060 Broadway • Denver, CO 80216

PH: (720) 456.0283

AMENDMENT #3: Please see amended information in on page 8 & 9 (as highlighted below)

Spring Creek Dam Rehabilitation

CM/GC RFP 2026*0020

Date: 05.20.2026 Mandatory Site Visit

AGENDA:

· Introductions

· Site Safety

· Integrated Project Team Introduction

· CMGC 101

· What is it?

· Why did CPW select CM/GC delivery method for the project

· Project Challenges

· Estimated Pre-construction phase

· Dam Overview

· History

· Project Overview

· Project Goals and Challenges

· Schedule

· Questions

Introductions:

CPW (OWNER) REPRESENTATIVES:

CPW Local Staff

· Wildlife Technician – Jeremiah Rummel

· Area Wildlife Manage – Brandon Diamond CPW Capital Development

· Dam Safety Program Manager – Eric Eisinger, P.E.

· Dam Safety Project Manager – Jenna Svoboda, P.E.

CPW Procurement

· CPW Contracts Manager – Joe Small DNR Procurement

· DNR Purchasing Lead – Jeanette Stroud

Site Safety

Integrated Project Team CPW Capital Development

· Project Manager – Eric Eisinger, P.E.

Design Consultant – HDR, Inc.

· Project Manager – Korey Kadrmas, P.E.

· Project Engineer – Adam Toothman, P.E.

CM/GC Services Firm – In Procurement

· TBD

Independent Cost Estimator (ICE) – Upcoming Procurement

· TBD

Regulatory Authority - State Engineer’s Office (SEO)

· Water Division 4 Dam Safety Engineer – Jason Ward, P.E.

Stakeholders include –

· Grand Mesa, Uncompahgre, & Gunnison (GMUG) National Forest

· CPW Southwest Region

· CPW Water Resources, Aquatics, and Terrestrial Sections

· Spring Creek Residents & businesses

CMGC 101

· What is it?: Contracting method that involves a contractor in both the design and construction phases

· Partnership with Owner (CPW), Stakeholders, the Design Consultant (HDR, Inc), Independent Cost Estimator, and the Contractor - IPT

· Why did CPW select CM/GC delivery method for the project

· To best handle Spring Creek Dam Rehab challenges (ie. remote and confined site, short construction season, impacts to residents & recreation)

· Early contractor involvement to facilitate:

· Safety of public and staff

· Fiscal responsibility

· Schedule optimization

· Constructability evaluation

· Continuous, progressive Value Engineering

· Minimize risk and impacts to CPW and all stakeholders

· Value to Project (Project First)

· CPW sees value in having a Well-Qualified Contractor sitting at the table with the Design Engineer, Independent Cost Estimator, and the Owner to:

· Provide input on constructability, value engineering, materials, scheduling, and phasing

· Improves the construction schedule (through careful planning),

· Streamline the design process and produces a project that adheres to the budget

· Have “open” discussion about costs and schedules (Open Cost Model).

· Provide input on Target Risk areas and minimize, eliminate or transfer risk to the appropriate entity, and maintain a Risk Register

· Develop a strong relationship and focus on partnering with the entire project team, including external stakeholders, and maintaining a consistent team between preconstruction and construction phases.

· CPW Procurement

· Pre-Construction Phase

· The Contractor acts as an advisory or subject matter expert in the areas of construction, constructability, construction estimating, risk assessment/mitigation, and construction phasing in the design phase.

· Separate contracts for the pre-construction and construction phases.

· Construction Phase

· The Contractor, if a Construction Agreed Price (CAP) is accepted, then serves as the General Contractor during the construction phase.

· If CAP proposal is not accepted, CPW may choose to release the project to public bidding for the Construction Phase. The CM/GC firm would not be allowed to bid the project as prime general contractor.

· Process for Project w/ CMGC

· Design Consultant develops a design for project while collaborating with the Contractor, Independent Cost Estimator, and CPW (the IPT)

· Contractor (with IPT collaboration) develops Risk Register, Open Cost Model, and tracks Value Engineering Innovations (Starting 30%)

· Independent Cost Estimator to independently develop all quantity and cost estimates; then openly compare with contractor (Open Cost Model);

· After the 90% design completion milestone, the Contractor submits a CAP (Construction Agreed Price). CPW negotiates with the Contractor and either accepts or rejects the CAP. There can be up to 3 total attempts at reaching the CAP.

· Multiple CAP packages for phased construction or long lead time items are possible

· Each CAP package must be a completed bid package that could be advertised. Well defined beginning and ending

· All construction bid packages must be severable and biddable.

· Contractor Services – Pre-Construction Phase

· Attend regular project progress meetings, risk workshops, and review milestones (30, 60 & 90%)

· Anticipated services (see added details in RFP):

· Cost estimating

· Risk development and tracking

· Value engineering

· Constructability reviews

· Construction expertise

· Examples of responsibilities (see added details in RFP):

· Provide input on schedule, phasing, constructability, material availability, and cost

· Identify Project risk; provide OPCCs that help guide any changes to the design and establish Project risk pools

· Evaluate Project risk and develop a Risk Register and Risk Management Plan (in conjunction with CPW)

· Develop alternatives and innovations that improve the Project design, operations, schedule, and cost

· Summary of General Process for Spring Creek CMGC

· RFP solicitation is released

· No contact with PM, written questions due to Jeanette Stroud

· Mandatory Pre-Proposal Meeting

· Submission of Proposals

· Evaluation of proposals will be based on qualifications only (details in RFP.

· Shortlist selection for Interview phase

· Interview Phase with approximately 3 shortlisted contractors

· Evaluation of shortlisted contractors based on qualifications AND cost (details in RFP)

· Consists of short presentation, Team Challenge Component, and Q&A

· CM/GC Management Price Percentage is submitted and opened only after all qualifications (qualitative) scoring is complete and fixed.

· Selected contractor enters into pre-construction phase

· Integrated Project Team kickoff meeting, includes Stakeholders

· Pre-construction phase ends with final construction CAP

· Construction Contract Starts – Target Construction Start in May/June 2027 Dam Overview:

· Operated and maintained by CPW under a Special Use Permit with the GMUG

· High Hazard Dam

· Zoned (?) embankment dam

· Concrete lined service spillway w/ an RCC emergency overflow spillway

· 24” RCP outlet pipe.

· Dam is currently un-instrumented

· Will be conducting a geotechnical investigation in 2026 which would produce (+/-)2 permanent piezometers.

· Normal Water Surface Elevation: 9942

· Normal Storage: +/-1,000 ac-ft Dam History:

Dam Safety Concerns:

Spillway Condition

Seepage

Project Description

· Primary Scope Items

· Removal and replacement of spillway

· Extensive filter blanket on the downstream face (combination - blanket drain, toe drain & filter diaphragm)

· Other Scope Items

· Possible access road improvements (structural sections) for FSR 744 and 748

· Construction access

· Riprap placement

· Site Clearing grubbing / Cleanup & revegetation

· Instrumentation

· Estimated Construction Cost 8-10Million Project Goals

· Maintain public safety during and after construction

· Restore dam to safe operating condition at full storage

· Reinstate maximum life cycle of dam

· Minimize long-term maintenance and monitoring requirements

· Minimize disruption to CPW, recreational users, and Stakeholders

· Logging in area will likely be occurring during construction

· Provide transparency and consideration to Project Stakeholders

· Minimize aquatic and terrestrial disruptions

· Complete an economical project that meets all dam safety and budgetary constraints.

Construction Challenges

· High elevation site at almost 10,000ft, short field and/or construction window

· Water shed has the potential to fill the reservoir from empty to spilling with outlet 100% open.

· Typical year, drivable access to the site opens around mid-May

· Runoff peaks around beginning-middle of June

· Snow/winter shutdown “typically” occurs around end of October to the beginning of November.

· Control of water could be difficult as there are natural springs in the area

· Narrow mountainous access roads that are heavily used for recreation during the spring/summer/fall.

· Relatively confined site

· Heavy recreational use: ATVs, motorcycles, mountain bikers, camping, fishing, rafting, etc.

· Limited areas for vehicle pull-off, turnaround & staging

· Will need to work with USFS for access and environmental requirements Schedule:

Dates provided below were for easy reference during the mandatory pre-construction meeting. Refer to RFP for all official schedule dates.

1. Mandatory Pre-proposal On-Site Meeting

a. May 20, 2026; 1:00 PM (MDT)

2. Deadline for Written Requests for Clarifications (See Section 4.3)

a. May 25, 2026; 5:00 PM (MDT)

3. Responses Posted for Written Requests for Clarifications

a. May 29, 2026

4. Proposal Submission Deadline

a. June 15, 2026; 10:00 AM (MDT)

5. Public Proposal Opening

a. June 15, 2026; 12:00 PM (MDT)

6. Interview Shortlist Notification

a. July 6, 2026

7. Interviews with Shortlisted Proposers

a. July 9, 2026 - July 10, 2026

8. Notice of Award Recommendation

a. July 14, 2026

9. Contract Execution

a. Mid-August 2026

10. Preconstruction Phase (Phase 2)*

a. September 2026 through May 2027

11. Construction Phase (Phase 3)*

a. May/June 2027 through October 2028

1. Mandatory Pre-proposal On-Site Meeting

a. May 20, 2026; 1:00 PM (MDT)

2. Deadline for Written Requests for Clarifications (See Section 4.3)

a. May 25, 2026; 5:00 PM (MDT)

3. Responses Posted for Written Requests for Clarifications

a. May 29, 2026

4. Proposal Submission Deadline

a. June 10, 2026; 10:00 PM (MDT)

5. Public Proposal Opening

a. June 10, 2026; 12:00 PM (MDT)

6. Interview Shortlist Notification

a. July 6, 2026

7. Interviews with Shortlisted Proposers

a. July 9, 2026 - July 10, 2026

8. Notice of Award Recommendation

a. July 14, 2026

9. Contract Execution

a. Mid-August 2026

10. Preconstruction Phase (Phase 2)*

a. September 2026 through May 2027

11. Construction Phase (Phase 3)*

a. May/June 2027 through October 2028

Laura Clellan, Director, Colorado Parks and Wildlife Parks and Wildlife Commission: Richard Reading, Chair ∙ James 'Jay' Tutchton, Vice-Chair ∙ Eden Vardy, Secretary ∙ Jessica Beaulieu ∙ Frances Silva Blayney ∙ Tai Jacober ∙ Dallas May ∙ Jack Murphy ∙ Gabriel Otero image4.png image5.jpeg image6.png image1.png image2.png image3.png image7.png image8.png