A28 SOURCE SOUGHT SYNOPSIS.pdf

OFFICE OF ACQUISITION

SERVICES SUPPORT UNIT (FACS)

600 EAST ARMY DR

ARLINGTON VA 22202

July 1, 2025

Sources Sought Notice

Title: Youth After-School Programming (YAP)

Notice Type: Pre-Solicitation. Sources Sought – Request for Information (RFI).

DAC: D-25-CP-0018

Classification:

• PSC Code: R408

• NAICS Code: 611710

• Period of Performance: 12/31/2025 - 12/30/2030 The Drug Enforcement Administration is issuing this source sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for providing youth engagement through DEA’s National Community Outreach Engagement Strategy (NCOES) in support of the Office of Congressional and Public Affairs (CP). Current Task Order No. is 15DDHQ25F00000527. The incumbent is the DEA Education Foundation (UEI: GNVTMYJA6975). The awarding office was the Office of Acquisition (FA).

The result of this market research will contribute to determining the method of procurement.

The applicable North American Industry Classification System (NAICS) code and Product Service Code (PSC) assigned to this procurement are:

• PSC: R408

• NAICS: 611710

There is no solicitation at this time. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. This is not an evaluation of proposals but an assessment of vendors’ capabilities. Therefore, a high-level assessment of the capability statements will be performed. Generic brochures are not being requested. Vendors should provide information to stress their competencies, differentiators, and past performance showing or demonstrating:

• Core Competencies to demonstrate expertise.

• Differentiator’s listing/discussing unique factors and benefits of the services that set them apart from others.

• Past Performance listing/discussing previous similar work showing benefits and how the past projects relate to Agency’s needs.

Submission Requirements:

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) organization name, address, email address, website address, telephone number, and size and type of ownership for the organization; and

2) tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability.

If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to

1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements;

3) implement a successful project management plan that includes compliance with program schedules; cost containment; meeting and tracking performance; hiring and retention of personnel and risk mitigation; and

4) provide services under a performance-based service acquisition contract.

Based on the responses to this source sought notice/market research, this requirement may be further set aside for any of the socio-economic programs, or set-aside for small business competition, or procured through full and open competition, or procured through GSA.

Interested potential offerors must clearly specify the following: their Unique Entity Identifier (UEI), business size applicable to NAICS, socioeconomic business category, GSA contract number (if applicable), and any other applicable GWAC number. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Response Instructions:

Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10 AM EST. on or before July 15, 2025. All responses under this Sources Sought Notice must be emailed to Ana Villanueva at Ana.M.Villanueva@dea.gov. Additional information on the required services is listed below.

Disclaimer:

mailto:Ana.M.Villanueva@dea.gov

This notice is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not reimburse respondents for any costs incurred in the preparation of a response to this notice.

Contact Information:

Ana Villanueva Andrew Craig Contract Specialist Contracting Officer Drug Enforcement Administration Drug Enforcement Administration Department of Justice Department of Justice Ana.M.Villanueva@dea.gov Andrew.J.Craig@dea.gov mailto:Ana.M.Villanueva@dea.gov mailto:Andrew.J.Craig@dea.gov

Statement of Work

DEA's National Community Outreach Engagement Strategy

Youth Afterschool Programs (YAP)

Background:

The Drug Enforcement Administration (DEA) continues to work with the Department of Justice, the Office of National Drug Control Policy, and other federal agencies to address the ongoing drug threats across the country within each of DEA's 23 Field Divisions. These threat categories can cover narcotics, stimulants, depressants, hallucinogens, marijuana/cannabis, steroids, inhalants, and synthetic drugs.

Each DEA Field Division will identify the local drug threat through drug abuse trends and enforcement priorities. Through DEA's National Community Outreach Engagement Strategy (NCOES) each field division will be given the tools to help support and contribute to local drug abuse awareness and prevention efforts while bridging local public safety and public health efforts through community coalition building, youth engagement, school engagement, workplace engagement, and media outreach.

Purpose:

NCOES is an effort to expand on DEA's already successful DEA 360 Strategy and Operation Engage and provide drug prevention support to all 23 (or more) DEA Field Divisions/offices. Each field division will identify one city/geographic area (not necessarily the main field division location) within their area of responsibility, identify the drug threat within that area, and lay out a strategic plan to conduct targeted enforcement efforts and implement various community outreach deliverables to reinforce those enforcement efforts with a focus on sustainability. The organizational strategies and program-wide deliverables from Operation Engage will be used as the basis and structure for NCOES prevention efforts.

Scope:

• Have a positive impact in selected communities throughout each year (from the time of program launch for each calendar year) that will serve as models for other communities that are facing similar drug issues.

• Increase in the number of public-private partnerships in each NCOES community to collaborate on efforts to reduce drug abuse-related problems.

• Increase in community members' awareness of the scope of drug abuse-related problems in that community.

• Increase in engagement by educators and parents in using science-based prevention materials to prevent drug misuse and abuse in each community.

• Community stakeholders' development of formal strategic plan of action to decrease drug abuse- related overdoses in that community. Connect DEA field offices with the communities they service. Provide DEA leadership with the ability to bring together disparate elements of local communities following DEA drug enforcement actions.

• Leverage DEA intelligence and street knowledge to build awareness of local drug threats.

• As an entity representing one of the key community sectors (law enforcement), local drug free community coalitions to aid impact and have long-lasting success.

• Raise awareness on local drug threats and change attitudes to reduce drug demand, misuse, and abuse through increased collaboration, community outreach and prevention education.

Performance Objectives:

To support DEA's NCOES efforts through a variety of afterschool programing to include, but not limited to dance, e-sports, STEM, fine arts, teen academies, martial arts, basketball, baseball, and soccer.

Services are to provide alternative, positive afterschool activities for the communities’ youth by changing attitudes and giving kids positive programming to reduce demand through increased collaboration, prevention education and mentorship.

DEA requires a Contractor experienced with effectively setting up and running YAPs with substance use prevention experience working with different types of communities simultaneously across the United States to accomplish the following:

• Conduct youth afterschool programs where DEA field offices have the greatest need to reach the community.

o Vendor shall work with DEA Field Divisions to determine program location, need, and ideal programming opportunities.

o Vendor shall have experience in youth afterschool programming and understand how to best determine ideal opportunities.

o Vendor shall coordinate with the local DEA field office for the specific schools OR youth-serving organizations that best suit the needs of the community.

• In collaboration with the local DEA offices the vendor shall provide drug prevention and education and/or programmatic education to instructors and semi/professional coaches.

o Vendor shall have experience with the Strategic Prevention Framework (SPF) and evidence based prevention.

• Vendor shall work with the COS to develop a sustainability plan for the establishment of a YAP in the school district/and or community.

Tasks:

The following tasks are necessary for successful completion for YAPs.

• The vendor shall strive to reach an average of 20 students for any programming.

o DEA recognizes this can be a challenge and requires that the vendor communicate immediately should the vendor be unable to meet this requirement.

• Each program shall host a launch assembly which will introduce programming and provide positive drug prevention and education messaging to the students.

o The purpose of these assemblies is to promote programming and generate interest from schools, community groups, and other youth organizations. Assemblies can reach several hundred students at a time with the intention of encouraging students to register for programming.

o The vendor shall work with local professionals and semi-professionals to provide the instruction and positive messaging through launch assemblies.

• The after-school program shall run for approximately 20 weeks or 20 hours.

• Each YAP shall conclude with a capstone event to include but not limited to publicly attended recital, demonstration, game and/or drug awareness program.

o While it is not a requirement for DEA to attend, the vendor shall coordinate these programs with the local DEA field division.

Every effort shall empower kids by providing a free and positive afterschool alternative to drugs through the fun, healthy, teambuilding and interactive programming.

By incorporating YAP into communities, residents will be exposed to a positive and healthy program for children within the critical after school hours when children often do not have supervision. The program shall provide positive messaging community wide about the need to focus on healthy behaviors and avoid drug use through a partnership with the local DEA field offices with schools and local professionals/organizations related to the programming offered.

Should it be necessary the YAP can use alternative methods, including virtual instruction, to provide services to those students and communities who are able to manage the need/demand. Alternative methods shall be approved and coordinated with DEA and in conjunction with local protocol.

Deliverables:

The following deliverables are in addition to the requirements for the above tasks.

Kickoff Meeting

1. Contractor shall participate in a Kickoff Meeting with the requesting DEA office, order Contracting Officer’s Representative (COR), and other staff to review project goals and work plan.

2. Contractor shall develop an agenda, in consultation with the COR.

3. Contractor shall produce a draft and final summary of notes from Kickoff Meetings

Monthly status report

During the vendors YAP the Contractor shall provide a formal Monthly Status Report (MSR) to the COR by the 10th of the following month during active program implementation periods. The MSR shall incorporate metrics sufficiently in detail to permit an objective assessment of the Contractor's performance relative to all performance objectives including work accomplished, schedules, and expenditures. The MSR should include, at a minimum, the following information:

1. Summary of implementation efforts for that month

2. Status of various delivery benchmarks

3. Number of students, teachers, staff and parents that attended the kick-off rally/rallies

4. Number of students enrolled in the program(s)

5. Summary of any barriers to the implementation of the deliverables

End of program report (for each call order) dependent on the Task

After the completion of all vendor programing (for each BPA call order) the contractor shall provide the COR with a formal end of program summary reporting the final analytics of the field division’s programing. This report is due within 45 days of the end of all deliverables within the BPA Call order.

This report shall include, at minimum, a summarization of the metrics from the monthly report throughout the entire program timeframe for the applicable BPA Call order plus the following metrics dependent on the task/deliverable:

1. Status of various delivery benchmarks

2. Number of students reached over the course of the entire program

3. Number of presentations given by DEA/local law enforcement

4. Number of drug education handouts given to participants to take home during the program

5. End of program evaluations by students, school administration/staff, teachers and SAP instructors. Gather qualitative feedback from the students and teachers/staff/SAP instructors who participated.

6. Documentation of lessons learned over the course of the "campaign."

End of Year Report

At the end of each program year, after all division activities are completed for the respective program year (approximately January 1 - December 31), the contractor shall provide the COR of the BPA with a formal end of year report within 45 days of all program’s completion. This report will combine metrics from all call orders for the entire program year. This report shall include, at least, a summarization of the metrics from the end of programming reports for each of the applicable call orders along with lessons learned which can be applied to future campaigns, and recommendations for future DEA programing.

Co-Sponsorship:

All organizations that partner with the Contractor to assist in the execution of this Statement of Work will need to be vetted by DEA before they are allowed to be associated with any of the above-mentioned deliverables.

DEA Point of Contact:

Primary COR:

Jamila K Robinson DEA Community Outreach and Prevention Support Section Jamila.k.robinson@dea.gov

(571) 776-306

Secondary:

Sean T. Fearns DEA Community Outreach and Prevention Support Section Sean.T.Fearns@dea.gov 571.776.2881

NOTE: The program office requesting services and issuing the call order MUST provide the COR for the specific call.

mailto:Sean.T.Fearns@dea.gov