A28 - RFP 15DDHQ25R00000017.pdf

DRUG ENFORCEMENT ADMINISTRATION (DEA)

OFFICE OF ACQUISITION (FA)

Chemical and Hazardous Waste Collection, Transportation and Disposal

Services

Request for Proposals: 15DDHQ25R00000017

15DDHQ25R00000017

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION A: Solicitation and Contract Form........................................................................................Page 3 SECTION B: Supplies or Services and Prices/Costs.............................................................................Page 4 SECTION C: Description/Specification/Statement of Work.................................................................Page 9 SECTION D: Packaging and Marking.................................................................................................Page 17 SECTION E: Inspection and Acceptance ............................................................................................Page 20 SECTION F: Deliveries or Performance .............................................................................................Page 23 SECTION G: Contract Administration Data .......................................................................................Page 25 SECTION H: Special Contract Requirements .....................................................................................Page 32

PART II - CONTRACT CLAUSES

SECTION I: Contract Clauses..............................................................................................................Page 58

PART III – LISTS OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J: List Of Exhibits And Attachments.................................................................................Page 67

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K: Representations, Certifications, And Other Statements of Offerors or Respondents..Page 138 SECTION L: Instructions, conditions, and notices to bidders...........................................................Page 153 SECTION M: Evaluation factors for award.......................................................................................Page 199

SOLICITATION OFFER AND AWARD

1 1. This Contract is a Rated Order under the �efense Priorities and Allocations ► I

RA TING

, , System (DPAS) - Code of Federal Regulations - at 15 CFR 700. I

PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

TSO

7. ISSUED BY

15DDHQ25R00000017

CODE I 15DDHQ

□ SEALED BID (IFB) INVITATION FOR BID

[8J NEGOTIATED (RFP) REQUEST FOR

PROPOSAL 03/03/2026

8. ADDRESS OFFER TO (If other than item 7)

Drug Enforcement Administration. Attn: Office of Acquisition (FA).

600 East Army Navy Dr. Floor 6th. Arlington, VA 22202.

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR A. NAME B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

INFORMATION AREA CODE

CALL: ► Ana Villanueva '

NUMBER

EXTENSION

Ana.M.Villanueva@dea.gov

11. TABLE OF CONTENTS

(X) SECTION DESCRIPTION PAGE(S) (X) SECTION DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 3 X I CONTRACT CLAUSES 58

X B SUPPLIES OR SERVICES AND PRICES/COSTS 4 PART Il l - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 9 X J LIST OF ATTACHMENTS 167

X D PACKAGING AND MARKING 17 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 20 REPRESENTATIONS, CERTIFICATIONS AND OTHER

X 23

X K STATEMENTS OF OFFERORS F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA 25 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 153

X H SPECIAL CONTRACT REQUIREMENTS 32 X M EVALUATION FACTORS FOR AWARD 199

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT ► 10 CALENDAR DAYS(%)

20 CALENDAR DAYS(%) 30 CALENDAR DAYS(%)

I

CALENDAR DAYS(%)

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

(The offeror acknowledges receipt of amendments to the SOL/GITA TION for offerors and related documents numbered and dated):

CODE I I FACILITY I 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND (Type or print)

ADDRESS

OF OFFEROR

158. TELEPHONE NUMBER

17. SIGNATURE 15C. CHECK IF REMITTANCE ADDRESS IS

AREA CODE

I

NUMBER

I

EXTENSION DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

0 10 U.S.C. 3204(a) □ 41 U.S.C. 3304(a) (

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

21. ACCOUNTING AND APPROPRIATION

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

IMPORTANT -Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

18. OFFER DATE

ITEM

CODE I

28. AWARD DATE

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV.12/2022)

Prescribed by GSA- FAR (48 CFR) 53.214 (c)

SECTION A

END OF SECTION A

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

TABLE OF CONTENTS

B.1 SCOPE OF SERVICES

B.2 MAXIMUM VALUE AND GUARANTEED MINIMUM

B.3 CONSIDERATION AND PAYMENT

B.4 SCHEDULE OF PRICES

B.5 CONTRACT TYPE FOR TASK ORDERS

B.6 AUTHORIZED ORDERING AGENCIES

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Government intends to award seven individual five-year firm-fixed-price indefinite delivery, indefinite quantity (IDIQ) contracts for Chemical and Hazardous Waste Collection, Transportation, and Disposal Services across the following geographic regions: Gulf Coast Region, Mid-Atlantic Region, Mid-Continental Region, New England Region, Pacific Coast Region, Rocky Mountain Region, and South Central Region. The scope of services encompasses all necessary labor, supplies, equipment, and materials as specified in Section C, Statement of Work for each region. Multiple contractors will be selected to ensure comprehensive coverage and competitive pricing within each region. For a detailed breakdown of generating facilities within each contract area, please refer to Appendix E - Generating Facility Location Estimated Events per Year.

REGION 1 - ROCKY MOUNTAIN REGION (RM-1ABC), UNRESTRICTED COMPETITION

• RM-1A Rocky Mountain Region (Area A)

This region includes the generating facilities located within the entire state of Washington, Oregon, and Idaho.

• RM-1B Rocky Mountain Region (Area B) This region includes the generating facilities located within the entire state of Montana.

• RM-1C Rocky Mountain Region (Area C) This region includes the generating facilities located within the entire state of Wyoming, Utah, and Colorado.

REGION 2 – PACIFIC COAST REGION (PC-2AB), UNRESTRICTED COMPETITION

• PC-2A Pacific Coast Region (Area A)

This region includes the generating facilities located within the entire state of California and Nevada.

• PC-2B Pacific Coast Region (Area B) This region includes the generating facilities located within the entire state of Arizona.

REGION 3 – MID CONTINENTAL REGION (MC-3ABCD), UNRESTRICTED COMPETITION

• MC-3A Mid Continental Region (Area A) This region includes the generating facilities located within the entire state of North Dakota, South Dakota, Nebraska, Minnesota and Iowa.

• MC-3B Mid Continental Region (Area B) This region includes the generating facilities located within the entire state of Kansas and Missouri.

• MC-3C Mid Continental Region (Area C) This region includes the generating facilities located within the entire state of Wisconsin, Illinois and Indiana.

• MC-3D Mid Continental Region (Area D) This region includes the generating facilities located within the entire state of Michigan and Ohio.

REGION 4 – SOUTH CENTRAL REGION (SC-4A), UNRESTRICTED COMPETITION

• SC-4A South Central Region (Area A) This region includes the generating facilities located within the entire state of New Mexico, Oklahoma, and Texas.

REGION 5 – MID-ATLANTIC REGION (MA-5ABCD), UNRESTRICTED COMPETITION

• MA-5A Mid-Atlantic Region (Area A)

This region includes the generating facilities located within the District of Columbia and the entire states of Maryland and Virginia.

• MA-5B Mid-Atlantic Region (Area B) This region includes the generating facilities located within the entire state of West Virginia.

• MA-5C Mid-Atlantic Region (Area C) This region includes the generating facilities located within the entire state of Kentucky and Tennessee.

• MA-5D Mid-Atlantic Region (Area D) This region includes the generating facilities located within the entire state of North Carolina, South Carolina and Georgia.

REGION 6 – GULF COAST REGION (GC-6AB), UNRESTRICTED COMPETITION

• GC-6A Gulf Coast Region (Area A) This region includes the generating facilities located within the entire state of Arkansas, Louisiana, Mississippi and Alabama.

• GC-6B Gulf Coast Region (Area B) This region includes the generating facilities located within the entire state of Florida.

REGION 7 – NEW ENGLAND REGION (NE-7AB), UNRESTRICTED COMPETITION

• NE-7A New England Region (A) This region includes the generating facilities located within the entire state of New Jersey, Delaware, and Pennsylvania.

• NE-7A New England Region (A) ACS Locations- Pennsylvania

• NE-7B New England Region (B) This region includes the generating facilities located within the entire state of Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Connecticut, and New York.

• NE-7B New England Region (B) ACS Locations- New York

B.2 MAXIMUM VALUE AND GUARANTEED MINIMUM

The maximum value for each multiple award IDIQ contract (inclusive of the aggregate price of all task orders issued) shall not exceed $40M (the sum of the estimated total price of all CLINs— quantities are estimates only). The guaranteed minimum under this contract is $10,000.00, which is intended to be awarded within the base year, but may be awarded anytime within the life of the base IDIQ contact.

B.3 CONSIDERATION AND PAYMENT

Services shall be obtained by issuance of Task Orders signed by appropriately warranted Contracting Officers from the DEA and/or FBI. Task Orders shall be issued in accordance with the Section G clause entitled “Task Orders.” The Fixed Price (ceiling) amount of each task order shall be based on the applicable Fixed Unit Prices awarded under the base IDIQ contract for the appropriate region, even if the task order is later modified for any reason and/or performance under the task order crosses into another performance period. The maximum quantities listed in the Schedule of Supplies/Services of the contract represent possible quantities that may be ordered, but the quantities are not guaranteed. The aggregate dollar amount of all task order funding obligations over the life of the contract shall not exceed the maximum value specified in B.2, Maximum Value and Guaranteed Minimum. See Appendix A for the price schedule required for each area within the Region proposed.

B.4 SCHEDULE OF PRICES

The unit prices for the base and option years within the base Indefinite Delivery Indefinite Quantity (IDIQ) contract shall be defined by the appropriate schedule for the designated region. Offerors are reminded that they must submit a separate copy of Appendix A for each area within the region they are proposing under. For example, the New England Region NE-7 A-B is broken down into four (4) areas:

1. NE-7A New England Region (A) - New Jersey, Delaware, and Pennsylvania

2. NE-7A New England Region (A) - ACS Locations - Pennsylvania

3. NE-7B New England Region (B) - Maine, Vermont, New Hampshire, Massachusetts, Rhode

Island, Connecticut, and New York

4. NE-7B New England Region (B) - ACS Locations - New York

There would be four (4) separate pricing sheets (Appendix A) submitted if the vendor is proposing for Region 7. There may be more than one state covered in each of these areas. Refer to Appendix E - Generating Facility Location Estimated Events per Year, for a list of areas within each region. See “Appendix A - Prices/Rates” as follows:

• Appendix A1 – Rocky Mountain Region (RM-1ABC)

• Appendix A2 – Pacific Coast Region (PC-2AB)

• Appendix A3 – Mid-Continental Region (MC-3ABCD)

• Appendix A4 – South Central Region (SC-4A)

• Appendix A5 – Mid Atlantic Region (MA-5ABCD)

• Appendix A6 – Gulf Coast Region (GC-6AB)

• Appendix A7 – New England Region (NE-7AB)

AMVillanueva Sticky Note Marked set by AMVillanueva

B.5 CONTRACT TYPE FOR TASK ORDERS

Task orders are intended to be definitized before award, with known quantities and approved time for the vendor to complete work on site. As such, the standard contract type for task orders shall be firm-fixed price. Time and Materials task orders may additionally be awarded using this IDIQ, but they shall be limited to times where the Government cannot reasonably ascertain the quantity of HAZMAT to be collected or the non-standard nature of the service does not allow the on-site time for collection order to be ascertained.

6 AUTHORIZED ORDERING AGENCIES

The primary agencies authorized to place orders under this IDIQ contract are:

• Drug Enforcement Administration (DEA)

• Federal Bureau of Investigation (FBI)

• State and Local Law Enforcement via the Authorized Central Storage (ACS) Program.

Ordering Authority & Authorization:

1. Direct Ordering: DEA, FBI and the State and Local Law Enforcement via the ACS Programs are pre-authorized to issue Task Orders directly.

2. Case-by-Case Authorization: Other federal agencies or Department of Justice (DOJ) components not listed above must obtain written permission from the DEA Contracting Officer (CO) and Contracting Officer Representative (COR) before placing orders.

3. Prioritization: Orders are fulfilled in the order received; however, Emergency Orders designated by the DEA CO/COR shall take precedence over all other requests.

4. Liability & Payment: Each authorized agency is solely responsible for placing, managing, and funding its own orders. The DEA assumes no liability for payments or obligations incurred by other agencies using this vehicle.

(END OF SECTION B)

SECTION C – DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

TABLE OF CONTENTS

A. Background

B. SCOPE OF WORK

C. TASKS

1. Classification, Identification, Manifesting, and Labeling of Waste

2. Contractor Personnel Access

3. Pick-Up

4. Safety and Qualifications

5. Staff requirements

6. Packaging and Adulteration

7. Decontamination

8. Testing

9. Transportation

10. Disposal

11. Spills, Emergencies, Accidents, etc.

12. Inspections

13. Administrative

14. Security Requirements

15. Deliverables

SECTION C – STATEMENT OF WORK

A. BACKGROUND

The Drug Enforcement Administration (DEA) and the Federal Bureau of Investigation (FBI) generate various types of waste due to the normal course of operation at their facilities or mission requirements.

State and local law enforcement that participate in the Authorized Central Storage (ACS) program also generate waste from an Illicit Hazardous Environments. These state and local law enforcement personnel will characterize, package, and transport waste to various ACS sites for safe storage. DEA is responsible for administrating and facilitating these contract(s) for the packaging, pickup, transportation and disposal of the waste and/or material.

The material or waste generated includes hazardous waste/material; non-hazardous waste/material chemicals; occasional controlled substance contaminated waste/material; and regulated medical waste (e.g. sharps, bio-hazard wastes). For the purposes of this contract, municipal solid waste and recycling (e.g. paper, plastic, glass, etc.) are not included in the contract.

The various wastes/materials are generated and stored at the various ACS sites, DEA and/or FBI facilities, and other sites as needed within the continental United States. These facilities are not limited to an office environment and may include laboratories, training facilities, border checkpoints, or airports.

B. SCOPE OF WORK

The contractor shall provide the DEA and FBI with hazardous waste/material disposal services, including all necessary labor, supplies (waste containers), equipment, and materials for lab pack and bulk waste streams. The contractor will be required to properly package, transport, store, and disposal of all waste/ material in accordance with all applicable Federal, State and local rules and regulations. The contractor will also be required to provide/replenish the waste accumulation/packaging container. The waste accumulation/packaging container must be in accordance with Appendix B. Universal Waste shall be recycled for reuse while all medical and controlled substance (as defined in 21 CFR) contaminated waste shall be treated by thermal destruction. The vendor must provide a copy of the Certificate of Destruction for all waste to the generating facility and the COR or Task Monitor within one year of waste pickup and no later than 30 calender days after disposal or recycling occurs. The contractor must provide a copy of the Certificate of Destruction for all waste to the generating facility and the COR or Task Monitor within one year of waste pickup and no later than 30 calender days after disposal or recycling occurs.

Additionally, the contractor shall ensure that the FBI receives a Certificate of Destruction for all pickups, which must be included in the documentation provided to the COR or Task Monitor. This certificate must detail the destruction process and confirm that the waste has been disposed of in compliance with all applicable regulations. The vendor may be requested by the Government to have waste samples analyzed to determine the characteristics and/or constituents of waste. The contractor shall retrieve waste/material from inside all sites of the DEA, state and local law enforcement, and FBI where waste/material is either generated or stored. Any listed chemical (as defined in 21 CFR) or precursor identified by a DEA, FBI, or law enforcement representative shall be adulterated or rendered functionally non-retrievable prior to removal or disposal.

The contractor must be appropriately licensed and/or permitted to perform the work described in this Statement of Work. The contractor must be an established and recognized provider of the same services with adequate capacity, personnel, and facilities to perform the work. The contractor, its agents, employees, and any subcontractors must have a satisfactory record of performance and compliance with all applicable Federal, State and local rules and regulations concerning the handling, packaging, treatment, transportation, storage, and disposal of all waste/material.

The contractor shall also obtain permits, and other forms of documentation required in order to ensure compliance with the laws and regulations of any Federal, State or Local government.

C. TASKS

1. Classification, Identification, Manifesting, and Labeling of Waste

All waste shall be appropriately characterized, classified, packed, and manifested for off-site disposal at permitted facilities within the United States or as directed by law enforcement. This shall be done in compliance with all applicable Federal, State and local regulations. The contractor shall consult with and defer to the Contracting Officer’s Representative (COR), task monitor or on-site representative for questions.

The ACS sites and generating facilities shall provide a list of waste to the contractor, in order to facilitate pricing and special packaging considerations. An ACS shipping paper will/must be provided to the contractor for all ACS site pickups. Contractors are required to validate and/or correct the DOT Proper Shipping Name (PSN) listed on the ACS shipping paper and provide the manifest and line-item number on the shipping paper for each container of waste removed from the ACS site. All labels, markings, paperwork, packing material, waste profiles, land disposal restrictions, packing list/lab pack sheet, manifests, bill of lading, etc. are to be completed and furnished by the contractor. All regulatory paperwork and the supporting documents will be reviewed by the on-site law enforcement, DEA or FBI representative prior to signing.

The contractor shall pick up all types of hazardous waste/material as requested including Characteristic Waste (D001-D003), Listed Hazardous Waste (D004-D043, F001-F005, U001-U411, P001-P205), state regulated hazardous waste, Universal waste, non-hazardous chemical waste, compressed gas cylinders, regulated medical waste, Sharps, lab trash/used PPE, empty containers/scrap metal and pill presses.

2. Contractor Personnel Access

Contract employees shall be escorted and supervised by a DEA, FBI or State and Local Law Enforcement representative at all times while performing work at an ACS site or generating facility. Any required security forms shall be submitted to the DEA or FBI COR and/or the designee prior to the commencement of any contractual activity. The contractor shall not utilize the services of a new employee until notified by the COR. Security checks are required for all individuals performing work under this contract. The contractor shall ensure that all employees undergo the necessary background checks and obtain the required security clearances. Contract employees must coordinate with on-site personnel for access to the site, even when escorted. The contractor shall follow the procedures for obtaining on-site access, including the issuance of identification or access badges. The contractor shall comply with the requirements of DEA Acknowledgment Of Contractor Responsibility and DEA-2852.204.94 Security Requirements For Non-Sensitive Positions Escorted Access—U. S.

Citizenship Required. The contractor shall notify the COR of any new employees and submit the required security forms for approval.

The contractor shall not allow new employees to begin work until approval is received from the COR. Security checks are required for the following individuals:

Company Owner or designated Contract Manager (Key Personnel)

• Contract employee that possesses a strong background in contract management and acts as the primary liaison to the COR

• Coordinates the hazardous waste pickup schedule

• Responsible for ensuring all necessary regulatory paperwork is provided to the customer

• Notifies COR of any spills or enforcement actions

Technician (Driver and/or Waste Handler)

• Contract employees that are responsible for the handling, packaging, and manifesting waste removed from the ACS site or generating facility.

• Transports all waste in compliance with all federal, state and local transportation regulations.

3. Pick-Up

Contractor will work with the COR and/or the facility representative to establish specific dates for removal of the waste at the time a delivery/task order is placed. All waste from the ACS sites, DEA or FBI facilities shall be picked up within 15 calendar days of the delivery/task order. All waste pickups will be scheduled during normal working hours (9am – 5pm) between Mondays through Friday. Lodging and per diem are not authorized in this contract. Lab pack waste items and other items as needed will typically be consolidated at the ACS sites or DEA and FBI facilities by the contractor. A packing list/lab pack sheet must be provided for all waste/material picked up at the DEA and FBI facilities.

4. Safety and Qualifications

Contractor personnel and equipment shall meet all safety requirements set forth in applicable Federal, State and local laws and regulations (e.g. 29 CFR 1910, 40 CFR 260-279, 49 CFR 178). The contractor shall ensure that all personnel involved in handling and packaging of waste, wear appropriate Personnel Protective Equipment (PPE) and have been trained and certified to the level of expertise required for the proper performance of each task. All PPE, including but not limited to Level A through D will be provided by the contractor as part of any disposal of HW. As appropriately required, personnel responding to ACS sites or generating facilities shall have a minimum of 24-hour Hazardous Waste Operations (HAZWOPER) training with current 8-hour annual refresher, initial Department of Transportation (DOT) Hazmat training with recurrent training occurring every 3 years, and/or annual bloodborne pathogen training. The contractor and/or its employees providing support under this contract shall have no EPA enforcement actions (civil or criminal) against them in the previous three (3) years or during the duration of the contract. The contractor and/or its employees providing support under this contract shall also have no DEA or FBI indictments, charges or convictions against them in the previous three (3) years or during the duration of the contract. If either of the above is statements is proven to be true, the government can exercise its right to immediately terminate the contract without cause or compensation.

5. Staff requirements

The contractor shall provide the training records and certificate(s) to the COR or task monitor as requested. The contractor shall be able to obtain the required level of security clearance prior to performing work. The contractor shall provide protective equipment to all personnel involved in the handling of chemical waste and shall ensure that the protective equipment is adequate for the hazards associated with the given task. The contractor shall manage and have procedures and provisions to handle emergencies, accidents and spills related to the scope of work performed.

Upon contractor’s arrival at the generator’s facility, the COR, task monitor, or their facility representative will provide additional site-specific instructions as required.

6. Packaging and Adulteration

The contractor shall provide all necessary packaging or lab pack materials to prepare the waste/material for transport. Packaging shall be in accordance with all applicable regulations, including un-specification packaging requirements. The contractor shall prepare and package/material all waste at the pickup site under supervision of the facility representative.

Waste/material potentially contaminated with controlled substances 21 CFR Part 1308 must be packaged in approved containers. Containers shall remain sealed and removed unopened from the facility for thermal destruction or proper storage by law enforcement. All containers removed from the facilities will be replaced by an equivalent container that is new and unused on a one for one basis. The packaging material and markings will also be replaced in kind. Examples of these containers and materials are in Appendix B.

Waste/material contaminated with controlled substance must be adulterated to render it functionally non-retrievable and no longer susceptible to diversion for an illicit or non-medical use. The on-site representative will identify any and all waste/material that requires adulteration at the facility. With the on-site DEA, FBI, state or local law enforcement approval and supervision, the contractor must adulterate all waste/material prior to packaging and transporting the material from the generating facility.

The contractor will supply adulteration materials. Adulteration protocol can be referenced in the DEA’s Guidelines for Law Enforcement for the Cleanup of Illicit Hazardous Environments "Redbook" (Appendix D). As new versions of these guidelines become available, past versions will become obsolete.

7. Decontamination

The contractor shall decontaminate any equipment or material identified by the facility representative upon request. Decontamination of materials will commence with the intent of rendering the equipment or material safe for storage, reuse, or disposal. Any reinstate or waste generated from the decontamination process will be disposed of by the contractor.

8. Testing

The DEA and FBI strive to ensure all waste containers are labeled with sufficient information for RCRA and DOT hazard class determinations. Despite these efforts, instances of “unknowns” may occur due to insufficient information or user knowledge. The Government will notify the Contractor during the initial call for service if unknowns are present. Upon notification, the Contractor shall sample and analyze the waste to determine characteristics (D001-D003) or listed hazardous waste codes (D004-D043, F001- F005, U001-U411, P001-P205) for transportation and disposal. The Contractor shall provide all necessary sampling equipment and bottles. Additionally, the Contractor must provide a chain of custody sheet (detailing date, time, quantity, and location) and a comprehensive analytical report of the results.

9. Transportation

The contractor shall be or shall use licensed and/or permitted carriers for the transportation of hazardous waste/material. The contractor shall provide the name, a valid EPA ID, and US DOT Transporter number for all response and transporter facilities in Appendix C. In addition, hazardous waste transporters must possess and provide copies of the required permit, license or registration for each applicable state identified in the contract’s geographic region. Contractor shall also confirm the existence of Transportation Security Plans for all authorized transporters. All labels, markings, and placards are to be furnished by the contractor. The Contractor shall provide a 24-hour x 7-day, toll-free emergency phone number on all hazardous waste manifests that is manned for 24-hours. Transportation charges must be included in disposal costs, including any energy recovery or fuel surcharges. Lodging and per diem are not authorized under this contact.

10. Disposal

Waste disposal categories are defined on the pricing sheet (Appendix A). The contractor shall dispose of waste at a permitted Treatment, Storage, and Disposal Facilities (TSDF) with a satisfactory record of safety and compliance. Facilities with “alleged current significant violations” as indicated in the EPA’s Enforcement and Compliance History Online database may not be approved for use (https://echo.epa.gov/). The offeror shall list any EPA or State Program notice of violations within the past three years for the contractor, subcontractors, and proposed TSDF facilities. Approved TSDF are to be located within the United States of America. Material shall be treated as prescribed by applicable regulations (e.g., Treatment Standards for Hazardous Waste in 40 CFR 268 et al).

All hazardous waste/material (not including universal waste) or unknown wastes/materials contaminated with controlled substances shall be thermally destroyed. If wastes contaminated with controlled substances must be placed in storage prior to ultimate disposal, the contractor shall not open, consolidate, alter the original contents of any drum or lab pack without receiving authorization from the COR or task monitor.

Pill presses shall be rendered inoperative by the contractor and disposed of as scrap metal.

The contractor shall secure documentation from the final disposal facility to demonstrate proper disposal of the waste. The designated facility as indicated on the manifest shall demonstrate receipt of the waste in the form of a signed manifest returned to the generator within 35 calender days.

A copy of the CD for all regulated medical waste shall be provided to the generating facility and the COR or Task Monitor within one year of waste pickup and no later than 30 calender days after disposal occurs.

The contractor shall have access to alternate disposal facilities if the primary facility is closed for any reason with no loss of functionality to the pickup of waste for the duration of the contract. Any interruption in function of the disposal facility that will affect contract actions will be communicated to the COR within 24 hours of the onset of the interruption.

11. Spills, Emergencies, Accidents, etc.

The contractor shall have written policies/procedures as required by all applicable Federal, State and local laws and regulations. The contractor shall procure and maintain adequate liability insurance coverage to assure that it can undertake corrective action for any environmental damage resulting from spills, emergencies, and accidents involving hazardous and chemical waste that are the fault of the contractor.

The contractor is solely responsible for the cleanup of any and all spills, leaks, or mishaps during the performance of this contract that occur as a result of or are contributed to the actions of its agents, employees, or subcontractors to the satisfaction of the Government and at no cost to the Government.

Such incidents must be reported immediately to the COR via telephone and submit a Spill Report to the COR no later than 24 hours after the initial telephonic report.

12. Inspections

The contractor or subcontractor’s site and any approved TSDF are subject to announced or unannounced physical inspections by the DEA or FBI contracting officer, their COR(s), or any other government representatives of the IDIQ. Files, records, reports and other documents pertaining to this contract shall be made available for review during any announced or unannounced inspection. The contractor shall maintain all documentation and records of all contract activity for a minimum period of six (6) years or until all disputed or unresolved billing records are resolved.

13. Administrative

The Contractor shall closely monitor the Contract Line-Item Number (CLIN) used for each item and notify the COR in writing when the CLIN usage exceeds 85 percent of the total listed amount. The Government shall not be obligated to pay the contractor any amount in excess of the maximum amount in the contract.

The Contractor shall require all personnel involved in the performance of this contract to sign Non- Disclosure Agreements (NDAs) prior to commencing work. Copies of the signed NDAs shall be provided to the Contracting Officer’s Representative (COR) for record-keeping purposes. Safeguarding Records and Non-Disclosure Agreements: The Contractor shall ensure that all records related to this contract are safeguarded in accordance with applicable federal regulations and agency policies. This includes implementing appropriate physical, technical, and administrative controls to protect sensitive information from unauthorized access, disclosure, alteration, and destruction.

A post-award conference will be conducted at a DEA facility. The Contractor must send a representative(s) who is knowledgeable on the contract matters relating to technical performance and fiscal performance (e.g. Invoice preparation, processing and submission etc.). The purpose of this post-award conference is to achieve a clear mutual understanding of all contract requirements and resolve any contract related issues. Travel, per diem and lodging shall be at the contractor’s expense.

In reference to all Authorized Central Storage program waste disposals, DEA will provide an Excel spreadsheet that allows for the data entry of invoices, Shipping Papers, Uniform Hazardous Waste Manifest, Bill of Lading and other documents required by this contract. All offerors must have access to an operating system that is compatible with Microsoft 365. All invoice packets for the Authorized Central Storage program waste disposal must include the completed Excel spreadsheet.

14. Security Requirements

All contractor personnel supporting this procurement are entrusted with a certain level of trust due to the nature of the Drug Enforcement Administration’s (DEA) mission. The Government expects the Vendor will employ persons of integrity and trustworthiness. DEA will require the contractor to provide a list of all personnel, and their Personally Identifiable Information (PII) (Full Name, Date of Birth, Social Security Number, and Place of Birth) assigned to this contract ten (10) business days prior to starting work. The Division Security Officer or delegated DEA employee will run criminal checks on all personnel assigned to this contract. All contractors shall be approved by DEA before access to a facility is authorized. While in the facility, the contractor's team shall be escorted at all times.

15. DELIVERABLES:

Throughout the life of the contract, the Contractor shall submit a Contractor Personnel Reporting Requirements (CPRR) report quarterly detailing all employees supporting DEA efforts. This report shall be submitted electronically to the CO and the COR. A template for the CPRR will be provided to the Contractor upon award. Additional deliverables outlined below:

Provide Generator Facility (ordering site) with a copy to the COR or Authorized Ordering Agencies designee:

• Returned Manifest(s) (including alternate manifests)

• Land Disposal Restrictions (LDRs)

• Bill of Lading

• Packing List/Lab Pack Sheets

• Certificate of Destruction (CD) for all regulated waste shipments (provided within one year of pickup and no later than 30 calendar days after disposal occurs) as requested.

Provide COR or DEA/FBI designee within 24 hours of incident:

• Notification of spills (onsite, transit, storage, or disposal)

• Notification of enforcement actions against Contractor or Sub-contractors

• Notification of facility malfunctions or lack of function at disposal sites

Provide Contracting Office with proposal submittal:

• Appendix C: Response facility information, transfer station/facility information, EPA/State IDs, and disposal information.

Provide to the Program Office and/or Generating Facility with the Invoice Packet (within 35 calendar days of waste/material pickup):

• Note: A single, complete invoice per request/event is required. Partial invoices will not be accepted.

• Returned Manifest(s) (including alternate manifests)

• Land Disposal Restrictions

• Signed Bill of Lading

• Weight Tickets

• Packing List/Lab Pack Sheets

• Shipping Paper for all ACS site pickups

• Certificate of Destruction (CD) for all regulated waste shipments, as requested

(END OF SECTION C)

SECTION D - PACKING AND MARKING

TABLE OF CONTENTS

D.1 PRESERVATION AND PACKING

D.1.1 Overpacking and Lab Packing

D.2 LABELING, MARKING AND PLACARDING REQUIREMENTS

D.3 PACKING LIST

D.3.1 Packing List / Inventory Sheets

D.4 MARKINGS OR WARRANTED ITEMS

D.5 CLAUSES INCORPORATED BY FULL TEXT

SECTION D- PACKING AND MARKING

D.1 PRESERVATION AND PACKING

The Contractor shall comply with all applicable Department of Transportation (DOT) requirements for packing and marking hazardous waste containers and the proper transportation of the containers through commerce.

D.1.1 Overpacking and Lab Packing shall be done when the hazardous waste is not in a DOT specification container, or the container does not otherwise meet DOT requirements for transportation.

All packing shall be accomplished in a manner that minimizes the cost to the government, and to the extent possible, minimizes the amount of time spent onsite.

D.2 LABELING, MARKING AND PLACARDING REQUIREMENTS

The Contractor shall provide the necessary container labels and markings, and vehicle placards as required by federal, state and local laws.

D.3 PACKING LISTS

D.3.1 PACKING LISTS / INVENTORY SHEETS - A packing list/lab pack sheet must be provided for all waste/material picked up at the DEA and FBI facilities, and shall indicate the Manifest Document Number, Manifest Line Number (e.g., 9b1, 9b2), Proper Shipping Name (PSN), type of chemical, net quantity, size of container, and container number. For the purpose of this contract, net amounts shall be based on the Contractor's best estimate and shall be measured or estimated in the units of measure identified below.

UNITS OF MEASURE

G = Gallons (liquid only)

GM = Grams GR = Grains P = Pounds T = Tons (2000 lbs)

CY = Cubic Yards L = Liters (liquids only) K = Kilograms M = Metric Tons (1000 kg)

ML = Milliliters (liquids only) CM = Cubic Meters OZ = Ounces

Packing Lists shall be affixed to the exterior of the corresponding container and shall accompany the manifest and other related documentation. Copies of the packing lists shall be included with the invoice packet as outlined in Section C.15.

D.4 MARKINGS OF WARRANTED ITEMS

Pursuant to the requirements of FAR 46.706(b)(5), the contractor shall stamp or mark all items delivered or otherwise furnish notice with the items of the existence of the warranty for each.

Markings shall include:

(a) A statement that a warranty exists.

(b) The substance of the warranty.

(c) Its duration; and

(d) Who to notify if the supplies are found to be defective.

D.5 CLAUSES INCORPORATED BY FULL TEXT

DEA-2852.247-70 GENERAL PACKAGING AND MARKING REQUIREMENTS (MAY

2012)

(a) Packaging and packing for all items (include written materials, reports, presentations, etc.) delivered hereunder shall be in accordance with common commercial practices, adequate to ensure protection from possible damage resulting from improper handling, inclement weather, water damage, excessive heat and cold, and to insure acceptance by a common carrier for safe delivery to its final destination.

(b)All deliverables shall clearly indicate the purchase order number, BPA number and call number, or contract number and/or task (delivery) order number, whichever is appropriate, on or adjacent to the exterior shipping label.

(End of clause)

(END OF SECTION D)

SECTION E – INSPECTION AND ACCEPTANCE

TABLE OF CONTENTS

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.1.1 Clauses Incorporated by Reference Table

E.2 CONTRACTING OFFICER REPRESENTATIVE

E.3 INSPECTION AND ACCEPTANCE

E.4 CONTRACT SERVICE AREA

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make their full text available. Also, the full text of a clause may be accessed electronically at these address(es): https://acquisition.gov/far/

The clauses in Table 1.1 apply at the contract and order levels, as applicable, depending upon the contract type of the order, or as specifically referenced in the applicable order.

E.1.1 Clauses Incorporated by Reference Table

Clause FAR Clause Title Date

E.1.1 52.246-2 Inspection of Supplies - Fixed Price AUG 1996

E.1.2 52.246-4 Inspection of Services – Fixed Price AUG 1996

E.1.3 52.246-6 Inspection – Time and Material and Labor Hour

MAY 2001

E.1.4 52.246-16 Responsibility for Supplies APR 1984

E.2 JAR-2852.201-70 CONTRACTING OFFICER IS REPRESENTATIVE (COR)

(NOV 2020)

(a) Robert Pangelinan, Robert.A.Pangelinan@dea.gov, is hereby designated to act as Contracting Officer's Representative (COR) under 15DDHQ25R00000017, for the period of performance (TBD).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables.

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract; (iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily.

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/ work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance.

(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract.

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions.

(vi) Interferes with the contractor's right to perform under the terms and conditions of the contract.

(vii) Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction of the COR. If, in the opinion of the Contractor, any direction by the COR or the designated representative falls outside the authority of (b) above and/or within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer.

(e) Failure of the Contractor and Contracting Officer to agree that technical direction is within the scope of the contract is a dispute that shall be subject to the “Disputes” clause and/or other similar contract term.

(f) COR authority is not re-delegable.

E.3 INSPECTION AND ACCEPTANCE

Inspection and acceptance of the supplies or services to be furnished hereunder will be performed at DEA and other DOJ Government facilities identified by the DOJ CO and/or their designated Contracting Officer’s Representative (COR), in accordance with the Inspection of Services clause and any other provisions specified in this contract. The Government reserves the right to conduct any tests it deems reasonably necessary to ensure that the supplies or services provided conform in all aspects to the contract specifications. Services or supplies, which upon inspection is found not to be in conformance with contractual specifications, shall be promptly rejected and notice of such rejection, together with appropriate instructions for corrective action, will be provided to the Contractor by the CO.

The Government will use its best efforts to inspect and accept/reject the supplies or services provided within 30 business days. Failure of the Government to inspect the supplies or services within the above time frame shall not be construed as acceptance of such services. Payment for services provided shall not be considered as notification of acceptance.

E.4 CONRACT SERVICE AREA

See Appendix C: Contract Service Area (Response Facility Information) for this form. The form must be completed for all Response Facilities, Initial Storage Facilities, Storage Facilities, and Disposal Facilities for the Prime and all Subcontractors that will be working under this contract.

(END OF SECTION E)

PART I - THE SCHEDULE

SECTION F – DELIVERIES OR PERFORMANCE

TABLE OF CONTENTS

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 DEA-2852.211-70 PERIOD OF PERFORMANCE (BASE AND OPTIONS) (MAY 2012)

F.3 PLACE OF PERFORMANCE

F.4 HOURS OF OPERATIONS

F.5 DELIVERABLES

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this Section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPATED BY REFERENCE" in Section I of this contract. See Section 1.1 for internet address to view full text of a clause.

Number Title Date

52.242-15 Stop-Work Order AUG 1989

52.247-34 F.O.B. Destination NOV 1991

F.2 DEA-2852.211-70 PERIOD OF PERFORMANCE (BASE AND OPTIONS) (MAY 2012)

The period of performance of base period of this contract begins on [TBD upon award] and ends [TBD upon award]. Pursuant to clause 52.217-9, Option to Extend the Term of the Contract, in the event that the Contracting Officer exercises an option, the period of performance for each option period shall be as follows: (TBD upon contract award).

F.3 PLACE OF PERFORMANCE

The place of performance will be specified on individual task orders issued under this contract in accordance with the scope of each IDIQ awarded. See Appendix E - Generating Facility/ Location/Estimated Events per Year, for specific pick-up locations assigned to each geographic location.

F.4 HOURS OF OPERATIONS

Pickups will be conducted during normal business hours (9am - 5pm), Monday through Friday, and as defined in Section C - Description/Specification/Statement of Work.

F.5 DELIVERABLES

See Section C.15 for Base IDIQ deliverables. Task orders may include additional deliverables as required.

(End of Section F)

SECTION G – CONTRACT ADMINISTRATION DATA

TABLE OF CONTENTS

G.1 DEA-2852.211-71 SCHEDULED AND UNSCHEDULED CLOSURES OF GOVERNMENT OFFICES (NOV 2012)

G.2 DEA-2852.242-70 CONTRACTOR PERFORMANCE ASSESSMENT (JUL 2014)

G.3 DEA-2852.242-71 INVOICE REQUIREMENTS (MAY 2012)

G.4 DEA-2852.242-72 FINAL INVOICE AND RELEASE OF RESIDUAL FUNDS (MAY 2012)

G.5 DEA-2852.242-74 - CONTRACT ADMINISTRATION POINTS OF CONTACT (MAY 2012)

G.6 DEA-2852.242-73 – CONTRACTING OFFICER’S REPRESENTATIVE (COR), PROGRAM OFFICE REPRESENTATIVE

(POR), AND TASK MONITOR (TM) (MAY 2012)

G.7 TASK ORDERS

G.8 CONTRACTING OFFICER'S AUTHORITY

G.9 CORRESPONDENCE PROCEDURES

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 DEA-2852.211-71 SCHEDULED AND UNSCHEDULED CLOSURES OF

GOVERNMENT OFFICES…