Question and Answers.pdf

Chemical and Hazardous Waste Collection, Transportation and Disposal Services

Request for Proposal #15DDHQ25R00000017

Question & Answer Table

March 19th, 2026

Question # Offeror Question Official Response

1 For solicitation 15DDHQ25R00000017, are we able to bid specific regions or do you require the vendor to service all of the regions listed?

The Government intends to award seven (7) individual IDIQ contracts across the identified geographic regions. Offerors may bid on one, several, or all seven regions.

Example Case: If an offeror proposes for the New England Region (NE-7AB), they must submit four (4) separate pricing sheets (Appendix A), one for each area within that region.

2 Our company intends to submit a proposal in response to the subject RFP.

Additionally, we would like to request a due date extension to April 17, 2026, for your consideration.

The proposal submission deadline is hereby extended to April 17, 2026. This extension is granted to allow all offerors sufficient time to prepare and submit their proposals.

3 Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

This requirement is a re-compete of an existing IDIQ.

Previous award numbers for these services include:

15DDHQ20D00000005, 15DDHQ20D00000006,

15DDHQ20D00000008, 15DDHQ20D00000009,

15DDHQ20D00000010, and 15DDHQ20D00000011.

4 Are we able to bid on just the Region (Area)’s that our Company can handle? Do we state which Region/Area’s we can handle?

Yes. Offerors should only submit proposals for the specific region(s) they are capable of servicing.

Offerors must clearly identify the proposed Region/Area in their technical and price proposals.

5 Can you provide the Pricing Tables in Excel?

The Offerors may provide the pricing tables (Appendix A) in Microsoft Excel or Adobe.

6 We would like to request FOIA info on the previous/current Contractor/Awardee and pricing.

Requests for information under the Freedom of Information Act (FOIA) must be submitted through the official DEA FOIA portal at www.dea.gov/foia.

The Contracting Office does not process FOIA requests as part of the solicitation Q&A.

7 Does this requirement apply to all contractor personnel, or only to those requiring a specific clearance level or access to sensitive/classified information?

This paragraph pertains to non-sensitive low risk personnel, so the specified clearance level does not have to be addressed.

8 Is there an approved process or mechanism (e.g., direct submission by employee to the Government) to avoid employer collection of sensitive personally identifiable

Yes, our the Office of Security Programs (IS) will conduct the vetting process via NBIS eAPP system.

information (PII) such as Social Security numbers?

9 Are contractor personnel expected to obtain spousal consent prior to submission of this information and is there a standard consent form or process required?

No. However, they must report spousal information on the eAPP standard form SF-85P.

10. How will this information be transmitted, stored, and protected by the Government?

It will be transmitted to our secure email system and protected and stored as required by the system policies put in place by the Government.

11. Are there specific secure submission portals or encryption requirements?

Yes, these requirements fall under the system policies put in place by the Government.

12. How will non-compliance or delayed reporting be handled?

They are handled case by case, but noncompliance cases could cause delays or non-consideration of employment.

13. Is this requirement considered material to contract performance or tied to clearance eligibility?

This level is tied to clearance eligibility.

14. Would the Government consider allowing contractor personnel to report such information directly to the designated Government security office, rather than through the Contractor?

No.

15. Will DEA issue up to seven separate multiple award IDIQ contracts (one per region) as described in B.1?

The Government intends to award seven individual five-year firm fixed-price IDIQ contracts across seven geographic regions (Gulf Coast, Mid-Atlantic, Mid- Continental, New England, Pacific Coast, Rocky Mountain, and South Central).

16. Does the government intend to make multiple vendor awards?

The Government explicitly states that multiple contractors will be selected to ensure comprehensive coverage and competitive pricing within each region

17. What qualifies as a “Certification of Teaming Arrangement?"

A formal signed agreement or letter of intent between the prime and subcontractor(s) outlining specific roles and responsibilities qualifies.

18. Can you confirm if small containers are defined as <5 gallons and large containers are defined as >5 gallons?

As indicated in the RFP, Small containers are defined as having a capacity less than or equal to five gallons.

Large containers are defined as having a capacity greater than five gallons.

19. Can CPARS be provided in lieu of the past performance survey form?

Yes.

20. Are commercial contracts considered relevant for past performance?

Yes. The Offeror shall provide a summary listing of up to three (3) service contracts performed within the past five (5) years that are similar in scope, magnitude, and complexity to the requirements of this solicitation.

Offerors must provide a Technical POC (name, phone, and email) for verification.

21. Can hazardous waste handlers be identified for multiple RFP regions?

Yes. HazMat personnels may support multiple regions.

22. Is the contractor expected to ship prepackaged DOT specification packaging?

23. If constituents are provided in the form of a packing list of a prepacked container, and the packing list does not accurately describe the material to allow for safe transport and disposal, what is the expectation of the contractor?

The contractor must notify the government of the discrepancy and recommend analyzing the waste.

24. For waste streams that are 100% liquid or 100% solid (no inner packages) what details are provided to the contractor to ensure proper profiling is achievable?

An SDS, waste analysis, or generator knowledge.

25. Does each site have a registration to comply with the destruction requirements mentioned in 21 CFR 1304.21(e), or is it exempt from that regulation?

The contractor will be required to comply with 21 CFR 1304.21(e).

26. Does the Contractor at any point need to do a Form 41 to document destruction?

Yes, when applicable.

27. • Does the contract require that the contractor operates as a reverse distributor in all applicable regions?

• Is there any specific DEA license required to perform this work?

28. • What Specific Scenarios require a witness burn?

• What witness burn fees are to be included for CS shipments?

• Can a witness burn fee be added to ensure all waste is not priced as CS?

• How does onsite destruction comply with witness and Form 41 requirements?

Witness burns are not required at this time and witness burn fees are not allowed at this time.

29. • Percentage breakdown of container sizes and average fill weights.

• Total weight of CS disposal by region/year.

• Number of remote shipments (>100 miles) in the last year.

The requested data is not available at this time.

• Number of drums exceeding 400 lbs and 200 lbs.

• Total pounds of cylinders shipped.

• Percentage of lab pack vs. bulk waste.

• Percentage of waste by category

(Universal, Haz, Cylinder, etc.).

• Number of Form 41 documents recorded.

• • Percentage of waste required to be adulterated.

30. • How often were invoices deemed deficient in the last contract, and what were the top 5 reasons for deficiency?

• What percentage of deficient invoices were resolved for payment?

• If an invoice packet is not submitted within 35 calendar days (per Section 15), will it still be paid upon receipt of all documentation?

• Will an invoice be rejected if it is partial or missing specific items (weight tickets, CDs, etc.)?

• • Will scans in the EPA Manifest database be considered legible for contract purposes?

All invoice discrepancies were mutually resolved in a timely manner and paid in full. Common issues included misuse of CLINs or manifest discrepancies.

All invoices were resolved and paid. In accordance with Section 15, payment will be rendered upon receipt of all completed required documentation. As applicable, the invoice packet must be complete prior to payment. A manifest is considered legible if all handwritten information is clear and readable.