A28 RFP 15DDHQ24R00000015 set aside 8a 04292024.pdf

Mail room & Warehouse Support Services RFP/Solicitation Number

15DDHQ24R00000015

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT/ORDER FORM FROM COMMERCIAL

SERVICES SF 1449

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 Items to be Acquired B.2 Pricing Proposal Schedule

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Introduction C.2 General Requirements C.3 Scope of Work C.4 Packaging, Cushioning and Marking Requirements C.5 Accountable and Non-Accountable Property C.6 Additional Requirements C.7 Deliverables C.8 Credits C.9 Security and Access Control C.10 Labor Categories and Qualifications

SECTION D – PACKAGING AND MARKING

D.1 General Packaging and Marking Requirements

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Clauses Incorporated by Reference E.2 Inspection and Acceptance

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Clauses Incorporated by Reference F.2 Period of Performance F.3 Place of Performance F.4 Deliverables Table

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 Contracting Officer’s Representative (COR) G.2 Contract Administration Points of Contact G.3 Invoice Requirements G.4 Contractor Performance Assessment

G.5 Scheduled and Unscheduled Closures of Government Offices G.6 Authorization of Contract Modifications

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 Official Travel Requirements H.2 Final Invoice and Release of Residual Funds H.3 Government-Furnished Resources H.4 Permits and Licenses H.5 Limitations on Future Contracting H.6 Former Employment or Assignment with DEA H.7 Organizational Conflicts of Interest H.9 Contractor Personnel Reporting Requirements H.10 Continuing Contract Performance During a Pandemic Influenza

Outbreak or other Biomedical Emergency or Catastrophe H.11 Security of Systems and Data, Including Personally Identifiable

Data H.12 Key Personnel

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 FAR Clauses Incorporated by Reference I.2 FAR Clauses Incorporated by Full Text

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

(1) Exhibit A, Wage Determination (WD) - No. 2015-4281, Rev 27 dated 06/30/2023

(2) Exhibit B, DEA-2852.204-88 DEA Contractor Security Requirements for Access to

Top Secret Information DOD DSS (OCT 2015)

(3) Exhibit C, Acknowledgment of Contractor Responsibilities

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR RESPOPNDENTS

K.1 Annual Representations and Certifications K.2 Information regarding Responsibility Matters

SECTION L – INSTRUCTIONS, CONSITIONS, AND NOTICE TO OFFERORS

OR RESPONDENTS

L.1 Solicitation Provisions Incorporated by Reference L.2 Type of Contract L.3 Time-and-Materials/Labor-Hour Proposal Requirements L.4 Service of Protest L.5 Protests Filed Directly with the Department of Justice L.6 Commitment of Government to Award a Contract and Expenditure of Funds L.7 Alternate Proposal Information L.8 Offeror Acceptance Period L.9 Communications L.10 Proposal Preparation Instructions L.11 Final Proposal Revisions

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 Notice Listing Solicitation Provisions Incorporated by Reference M.2 Evaluation – General M.3 Evaluation of Technical Proposals – Volume I M.4 Evaluation of Business/Price Proposals – Volume II M.5 Evaluation of Models & Factors M.6 Amendments to Proposals M.7 Basis of Award M.8 Determination of Contractor’s Responsibility M.9 Acceptance

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER

D-23-FS-0162

5. SOLICITATION NUMBER

15DDHQ24R00000015

Alycia Spears, alycia.spears@dea.gov

16. ADMINISTERED BY

DEA

Attn: Office of Acquisition (FA) 8701 Morrissette Drive

This is a Request for Proposal (RFP) for Mail room and Warehouse Support Services as described described in Section C, Statement of Work and pursuant with the Terms and Conditions attached.

The government anticipates award of a Indefinite Delivery Indefinite Quantity (IDIQ) contract with a five (5) year ordering period priced by 12-month periods. Any questions shall be submitted to alycia.spears@dea.gov and andrew.j.craig@dea.gov no later than 4:00pm EST on May 2, 2024.

(Use Reverse and/or Attach Additional Sheets as Necessary)

4/29/2024

8. OFFER DUE DATE/

LOCAL TIME

5/10/2024 @ 10:00am EST

9. ISSUED BY

DEA

Attn: Office of Acquisition (FA) 8701 Morrissette Drive Springfield, VA 22152-1080

561431

TBD

TBD TBD

x

X

$15M

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 ITEMS TO BE ACQUIRED

(a) The Contractor shall provide the Drug Enforcement Administration with Mail room and Warehouse Support Services as set forth in the Section C, Statement of Work. The services shall be in accordance with the terms, conditions and specifications set forth in this contract.

(b) This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract. The guaranteed minimum only applies to the Federal Government Fiscal Year in which the contract is awarded. The total minimum amount, or guaranteed minimum of this contract is $300,000.00. The minimum guaranteed amount shall be expended in the initial fiscal year in which this contract is awarded. The maximum total value of all orders placed over the life of the contract shall not exceed $10M.

(c) Services specified above by Contract Line Item Number (CLIN) shall be obtained by issuance of task orders. Services may be ordered (by CLIN) at any time during the effective period of performance, at the price specified. Task Orders shall be issued in accordance with the Section G clause entitled “Task Orders.”

(d) The Government shall pay the contractor the fixed unit rate for labor hour that is in effect on the effective date of the task order, even if the task order is later modified for any reason and/ or performance under the task order crosses in to another performance period.

B.2 PRICING PROPOSAL SCHEDULE

ORDERING PERIOD 1 - JUNE 1, 2024 THROUGH MAY 31, 2025

*All quantities referenced in this table are estimated. Actual quantities will be included in each task order issued against the contract.

CLIN DESCRIPTION OF SERVICES EST. QTY UNIT PRICE EST. TOTAL PRICE

ORDERING PERIOD 1

0001 Program Supervisor (Key Personnel)

1,912 HR $ $

0002 Logistics Management Specialist (Key Personnel) 1,912 HR $ $

0003 Truck Diver, Medium (No CDL) – 2 positions 3,824 HR $ $

0004 Duplicating Machine Operator (Photocopy Machine Operator;

Reproduction Worker) – 2 positions 3,824 HR $ $

0005 Driver/Courier - 2 positions 3,824 HR $ $ 0006 Driver 1,912 HR $ $ 0007 Warehouse Specialist (Warehouse

Worker) – 3 positions 5,736 HR $ $

0008 Material Handling Laborer – 3 positions 5,736

HR $ $

0009 General Clerk l 1,912 HR $ $ 0010 General Clerk ll 1,912 HR $ $ 0011 General Clerk lll 1,912 HR $ $ 0012 Mail Handling and Screening

Equipment Technician – 4 positions 7,648 HR $ $

0013 Shipping/Receiving Clerk 1,912 HR $ $ 0014 Supply Technician –

2 positions 3,824 HR $ $

ORDERING PERIOD 1: GRAND TOTAL $

ORDERING PERIOD 2 – JUNE 1, 2025 THROUGH MAY 31, 2026

*All quantities referenced in this table are estimated. Actual quantities will be included in each task order issued against the contract.

CLIN DESCRIPTION OF SERVICES EST. QTY UNIT PRICE EST. TOTAL PRICE

ORDERING PERIOD 2

1001 Program Supervisor (Key Personnel) 1,912 HR $ $

1002 Logistics Management Specialist (Key Personnel) 1,912 HR $ $

1003 Truck Diver, Medium (No CDL) – 2 positions 3,824 HR $ $

1004 Duplicating Machine Operator (Photocopy Machine Operator;

Reproduction Worker) – 2 positions 3,824 HR $ $

1005 Driver/Courier - 2 positions 3,824 HR $ $ 1006 Driver 1,912 HR $ $ 1007 Warehouse Specialist (Warehouse

Worker) – 3 positions 5,736 HR $ $

1008 Material Handling Laborer – 3 positions 5,736

HR $ $

1009 General Clerk l 1,912 HR $ $ 1010 General Clerk ll 1,912 HR $ $ 1011 General Clerk lll 1,912 HR $ $ 1012 Mail Handling and Screening

Equipment Technician – 4 positions 7,648 HR $ $

1013 Shipping/Receiving Clerk 1,912 HR $ $ 1014 Supply Technician –

ORDERING PERIOD 2: GRAND TOTAL $

ORDERING PERIOD 3 - JUNE 1, 2026 THROUGH MAY 31, 2027

*All quantities referenced in this table are estimated. Actual quantities will be included in each task order issued against the contract.

CLIN DESCRIPTION OF SERVICES EST. QTY UNIT PRICE EST. TOTAL PRICE

ORDERING PERIOD 3

2001 Program Supervisor (Key Personnel) 1,912 HR $ $

2002 Logistics Management Specialist (Key Personnel) 1,912 HR $ $

2003 Truck Diver, Medium (No CDL) – 2 positions 3,824 HR $ $

2004 Duplicating Machine Operator (Photocopy Machine Operator;

Reproduction Worker) – 2 positions 3,824 HR $ $

2005 Driver/Courier - 2 positions 3,824 HR $ $ 2006 Driver 1,912 HR $ $ 2007 Warehouse Specialist (Warehouse

Worker) – 3 positions 5,736 HR $ $

2008 Material Handling Laborer – 3 positions 5,736

HR $ $

2009 General Clerk l 1,912 HR $ $ 2010 General Clerk ll 1,912 HR $ $ 2011 General Clerk lll 1,912 HR $ $ 2012 Mail Handling and Screening

Equipment Technician – 4 positions 7,648 HR $ $

2013 Shipping/Receiving Clerk 1,912 HR $ $ 2014 Supply Technician –

ORDERING PERIOD 3: GRAND TOTAL $

ORDERING PERIOD 4 - JUNE 1, 2027 THROUGH MAY 31, 2028

*All quantities referenced in this table are estimated. Actual quantities will be included in each task order issued against the contract.

CLIN DESCRIPTION OF SERVICES EST. QTY UNIT PRICE EST. TOTAL PRICE

ORDERING PERIOD 4

3001 Program Supervisor (Key Personnel) 1,912 HR $ $

3002 Logistics Management Specialist (Key Personnel) 1,912 HR $ $

2003 Truck Diver, Medium (No CDL) – 2 positions 3,824 HR $ $

3004 Duplicating Machine Operator (Photocopy Machine Operator;

Reproduction Worker) – 2 positions 3,824 HR $ $

3005 Driver/Courier - 2 positions 3,824 HR $ $ 3006 Driver 1,912 HR $ $ 3007 Warehouse Specialist (Warehouse

Worker) – 3 positions 5,736 HR $ $

3008 Material Handling Laborer – 3 positions 5,736

HR $ $

3009 General Clerk l 1,912 HR $ $ 3010 General Clerk ll 1,912 HR $ $ 3011 General Clerk lll 1,912 HR $ $ 3012 Mail Handling and Screening

Equipment Technician – 4 positions 7,648 HR $ $

3013 Shipping/Receiving Clerk 1,912 HR $ $ 3014 Supply Technician –

ORDERING PERIOD 4: GRAND TOTAL $

ORDERING PERIOD 5 - JUNE 1, 2028 THROUGH MAY 31, 2029

*All quantities referenced in this table are estimated. Actual quantities will be included in each task order issued against the contract.

[END OF SECTION]

CLIN DESCRIPTION OF SERVICES EST. QTY UNIT PRICE EST. TOTAL PRICE

ORDERING PERIOD 5

4001 Program Supervisor (Key Personnel) 1,912 HR $ $

4002 Logistics Management Specialist (Key Personnel) 1,912 HR $ $

4003 Truck Diver, Medium (No CDL) – 2 positions 3,824 HR $ $

4004 Duplicating Machine Operator (Photocopy Machine Operator;

Reproduction Worker) – 2 positions 3,824 HR $ $

4005 Driver/Courier - 2 positions 3,824 HR $ $ 4006 Driver 1,912 HR $ $ 4007 Warehouse Specialist (Warehouse

Worker) – 3 positions 5,736 HR $ $

4008 Material Handling Laborer – 3 positions 5,736

HR $ $

4009 General Clerk l 1,912 HR $ $ 4010 General Clerk ll 1,912 HR $ $ 4011 General Clerk lll 1,912 HR $ $ 4012 Mail Handling and Screening

Equipment Technician – 4 positions 7,648 HR $ $

4013 Shipping/Receiving Clerk 1,912 HR $ $ 4014 Supply Technician –

ORDERING PERIOD 5: GRAND TOTAL $

C.1 INTRODUCTION

(a) The Contractor shall provide resources to facilitate the operation at two Government facilities.

• Lincoln Place services:

o Mailroom: delivery, receiving, tracking, sorting, and shipping o

Supply: receiving and delivery o Quick Copy Center: duplicating services for all Drug Enforcement

Administration (DEA), reviewing, editing, assembling, shipping, and maintenance on printing equipment o Logistics: office moves, disassembly and assembly of equipment and furniture, pickup and delivery of equipment, supplies, and furniture o Courier Services: delivery, tracking, and pick up of mail/parcels in secured facilities within the metropolitan area o Truck Driver: loading, packing, delivery of materials and supplies within a 150-mile radius of Lincoln Place

• Springfield Warehouse Services:

o Springfield Warehouse and Logistic Support: ordering, receiving, picking, packing, tracking and shipping of supplies and materials to

DEA offices worldwide:

o Mailroom: Pick up mail from local post office; x-ray screening; operate and maintain Negative Pressure Mail Suite (NPMS) facility for hazardous threat screening; receiving, tracking, sorting, shipping, and processing for accountability of sensitive mail; processing mail for other DOJ components under a Reimbursable Agreement with DEA o Supply: receiving, stocking, inventorying, and order processing o Truck Driver: loading, packing, delivery of materials and supplies within a 150-mile radius of Lincoln Place o Courier Services: delivery, tracking, and pick up of mail/parcels in secured and nonsecured facilities within the metropolitan area The Contractor shall provide inter-building bulk mail pickup and delivery service between the Department of Justice (DOJ) occupied buildings and other addresses within a 150-mile radius of Lincoln Place. For example, frequent pickup places are nearby Maryland and Virginia General Services Administration (GSA) warehouses, DEA’s Justice Training Center in Quantico, Virginia, and United States Postal Service (USPS) locations. Hereafter either 600 or 700 Army Navy Drive, Arlington, Virginia 22202 are considered to be and are referred to as Lincoln Place. Hereafter 8701 Morrissette Drive, Springfield, Virginia 22152 is considered to be and is referred to as the Springfield Warehouse.

(b) All work hours are between 8:00 a.m. and 4:30 p.m. with a thirty (30) minute unpaid lunch period and two (2) paid 15-minute breaks. Lunch and breaks shall

SECTION C:

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

be staggered among staff. At no time shall any function or operation be closed during duty hours. Lunch breaks shall be taken between the hours of 12:00 p.m.

to 2:00 pm

(c) The Contractor shall furnish all supervision, labor, materials, and equipment, other than Government provided, necessary to perform the services required under this contract as described herein in an orderly, timely, and efficient manner.

(d) The Contractor shall be responsible for any packing, moving, assembling and disassembling of all furniture within a 150-mile radius of Lincoln Place.

(e) Mail pickup and delivery points, schedules, procedures, etc. have been designated for all mail services. The Government reserves the right to make changes, additions, or deletions to these locations within a 150-mile radius of Lincoln Place.

C.2 GENERAL REQUIREMENTS

(a) All Contractor personnel shall be able to read, write, and speak English fluently.

All proposed changes in staffing shall be submitted in writing to the Contracting Officer and the Contracting Officer’s Representative (COR) 10 days in advance for review and acceptance prior to the implementation of the change. Any replacement staff furnished by the contractor is required to meet the security requirements within the contract.

(b) The Contractor and Program Supervisor shall be responsible for ensuring that all personnel receive sufficient training in their assigned tasks. The Contractor and Program Supervisor shall continue to train employees as necessary to keep their skills current and to ensure their ability to perform related tasks in other areas of the contractor’s responsibility during an employee’s absence.

(c) The Government will provide initial training and orientation for the on-site Program Supervisor regarding the current procedures, standards, and documents associated with the Government's unique services required under this contract.

This training shall be provided within two (2) weeks of transition to the contract with no significant disruption of services to the government. At the end of this period, the supervisor shall have developed a high level of proficiency in all of the tasks required by the contract and a thorough understanding of all requirements for successful contract performance.

(d) The Contractor shall provide a training plan to the COR for each current and new employee to include training requirements, training start to finish, and signatures by both the employee and the contractor certifying training completion and employees’ competency in all requirements trained. The certificate is incorporated into the training plan. The employee must sign the plan after the completion of the training to certify that the training has been received, completed, and understood.

(e) The Contractor shall provide uniforms and personal protective clothing and equipment for all employees and subcontractor employees who shall be working under this contract. At a minimum, five sets of summer and five sets of winter uniforms must be provided and replaced as required for each employee and approved by the COR. Replacement items must be provided within 15 days from identifying the need for replacement to the COR. Uniforms must provide a professional label which clearly provides the company’s name and the employee’s name. Uniform pants shall be of a blue or black color, or similar. Shirts shall be pressed and have a collar (polo shirts are acceptable). Inclement weather clothing shall be provided with a professional label which clearly provides the company’s name and employee’s name.

(f) All personal protective clothing, shoes and operations shall comply with applicable safety and health standards, rules, regulations and orders issued or incorporated by reference from the Occupational Safety and Health Administration (OSHA) and DEA policy and guidance.

The type of PPE required falls under the General Industry category. OSHA provides the definition of PPE under part 1910.132(a). When necessary, by reason of hazards of processes or environment, the contractor employees will require foot protection, at a minimum. Potential hazards are related to contractor positions that are at risk of sustaining foot injuries.

(g) While conducting the day-to-day moving services, the Contractor shall enact and enforce the appropriate procedures and methods to protect all government facilities (such as walls, elevators, and carpeting) from being damaged, defaced, scratched, scraped or cut. The Contractor shall provide the government with a credit equal to the value of damages incurred as a result of contractor’s personnel mishandling of government equipment, including damages to walls, carpet, or any other government owned or rented property. Upon notification by the Government of reported damage, the contractor must submit a written incident report (email is acceptable) within three (3) business days. The report shall include all details and instructions required for the Government to process for replacing or repairing the damage.

(h) While operating Government owned vehicles, operators must possess a valid state driver’s license and current proof of insurance in accordance with federal, state, and local laws. If involved in an accident the operator must stop and report the accident to local law enforcement. The operator must complete an SF-91, Motor Vehicle Accident Report, and provide the form, photos of all damage, and police report or report number to the COR within 24 business hours. Upon notification by the Government the Contractor must submit a written incident report (email is acceptable) within three (3) business days. The report shall include all details and instructions required for the Government to process a replacement vehicle or repairing the damage.

(i) Under no circumstances is any item to be delivered to any Government employee, contractor, or external customer without being signed for utilizing DEA provided mail tracking system or other method as approved by the COR. All signatures shall include manually entering the first and last name of the recipient before signing. All contractors will follow all established procedures and policies when utilizing the tracking system software and are responsible for the scanning device validate that all items assigned to their name have been delivered. Any item that assigned to each of them. At the beginning of the next duty day, each user will remains open must be delivered that same day. If after two days the item has still not been delivered, the contractor will notify the Government immediately.

C.3 SCOPE OF WORK

(a) MAIL SERVICES – The Contractor shall provide general clerks, mail handling and screening equipment technicians, and driver/couriers for a variety of mail processing and messenger services to the Government.

i. Incoming Mail

1. The driver/couriers shall deliver and pick up all mail envelopes, packages, boxes, and other items routinely sent by courier or requested by COR through program supervisor for transport to and from various sites within a 150-mile radius of Lincoln Place. Commercial Shippers (FedEx, UPS, etc.) deliver time-sensitive mail, between 8:00 a.m. and 4:00 p.m. to the DEA Warehouse in Springfield, Virginia. Upon notification, but no later than 10:30 am each workday, the courier shall go to the Springfield USPS center and pick up the daily mail for DEA. Contractor employees are permitted to sign for the receipt of mail when required. The mail shall be delivered to the Springfield Warehouse for processing prior to delivery to the Lincoln Place mailroom.

2. Contractor employees are responsible for X-raying and processing mail within the Negative Mail Pressure Suite (NPMS) located at the Springfield Warehouse. The Contractors are responsible for ensuring all items received and processed are date stamped using Government provided equipment. Every piece of mail shall be stamped “X-rayed” and dated.

3. Processing of Non-Accountable Mail. Accountable mail is any mail or parcel received that contains a shipping or tracking number, requires signature upon receipt, and must be tracked using controlled mail tracking software to record its receipt and delivery. Non-accountable mail is standard mail that is not required to be tracked. This mail is sorted into the appropriate stationary mail bins, unopened. If a mail piece address lacks sufficient organizational information for it to be correctly sorted, the Contractor shall use the Mail Locator System, DEA’s Telephone Directory or other locator data provided by the Government to identify the correct routing. If the addressee’s name cannot be located, the Contractor shall give the mail to a Government employee within two (2) business days of receipt. The Government employee shall use other resources to determine where the mail is to be delivered to include opening the mail for additional information. Contractors shall not open Government mail.

4. Government bulk mail for DEA Domestic and Foreign Offices. This mail issorted internally and placed into pre-labeled First-class envelopes, metered and mailed out to the appropriate offices during that business day.

5. Controlled/Accountable Mail. The Contractor shall process incoming express mail, registered, FedEx, USPS, certified and numbered insured mail and any other mail deemed controlled/accountable mail by the Government as follows:

a. Verify the controlled mail was received by the sender’s requested delivery time (overnight, two (2) day, etc.).

b. Check the label to verify whether the delivery was made to the correct address.

c. Record this mail in a Controlled Mail Tracking System (CMTS).

d. Sort the mail by established Government procedures.

e. Deliver to Lincoln Place mailroom for delivery to the applicable Government office or employee no later than 1:30 p.m. each workday for delivery to final recipient by 3:30 p.m. same day.

ii. Outgoing Mail/Metering

1. Outgoing mail shall be picked up by Lincoln Place general clerks each work day beginning no later than 10:00 a.m. at each floor assigned a mail stop.

Outgoing mail may also be received in the Lincoln Place mail room from customers during the hours of operation.

2. Upon receipt of outgoing mail in the mailroom, mail is sorted by address, size and class. Mail is placed in the batch mail bins or mail to be metered bins.

Batch mail is consolidated and dispatched daily. Mail received must be processed and staged for delivery to USPS and FEDEX by the driver/courier.

3. Receive courier requests identified on a DEA-10 (Request for courier services form). Review for accuracy and process in accordance with established procedures. Ensure all courier tasks were completed as submitted to the mailroom and reports any missed tasks to program manager and COR within 24 hours.

(b) QUICK COPY CENTER SERVICES – The Contractor shall provide duplicating machine operators who shall be primarily assigned to the Quick Copy Center (QCC). These positions shall be thoroughly knowledgeable in standard duplicating and printing requirements. These positions shall maintain and ensure that all related supplies for the copy center are available. These individuals shall be trained and proficient in operating and performing operator servicing on all equipment in the copy center. Equipment to be operated includes, but is not limited to, copier machines, a drill press, heavy duty stapling machine, and an ultraviolet (UV) printer. These positions shall prepare a number of production reports for the government as requested. In addition to operating the required machines, these positions shall be required to collate, drill, fold, bind, and all other requirements identified on the DEA-18 (Request for Courier Service) or as instructed by the QCC government supervisor.

(c) MOVING SERVICES – The Contractor shall provide a Logistics Specialist and material handlers at Lincoln Place and Warehouse specialists, a supply technician, a courier, and a truck driver at the Springfield Warehouse. The Contractor shall use the Lincoln Place and Springfield Warehouse facility loading docks as the principal dispatch and receiving point. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor.

The Contractor shall perform any and all ad hoc moving services, as required.

The Contractor is required to utilize tools, padding, packing, and/or crating of property required for safe transportation and disassembly and reassembly of the property. The Contractor shall secure, pick up and load property at its present location and transport and deliver the property to the new designated location and/or positioning within the new location. The Contractor shall disassemble and reassemble equipment, removal of packing and crating materials. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor.

Material handlers/movers shall be required to move boxes, equipment, packages, assemble and disassemble equipment, hang pictures, banners and bulletin boards, function set up and removal to include placement of table clothes. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor.

i. The Contractor shall utilize all ladders, dollies, hand trucks, cradles, loading ramps and riggings, and stevedores, as may be required to perform these services in accordance with prudent practices which ensure the safety of all personnel and property.

ii. The Contractor shall tape or otherwise lock all filing cabinet drawers to protect them against opening in transit. The use of steel wrapping for this purpose is prohibited. All property shall be protected against inclement weather during loading and unloading operations. All property shall be moved in closed vans or trailers and shall be locked during transit and while stopped.

iii. The COR is to be notified of contractor supplied equipment intended to be utilized for a move anytime in advance of a move. The COR shall reject the use of any contractor equipment to be used during a move, which, in the opinion of the COR is disadvantageous to the government and may cause unacceptable damage. The COR will reject the equipment at any time prior to the move once a determination has been made that the equipment may cause unacceptable harm. This scenario takes into consideration scheduled and last minute moves.

iv. The Contractor shall protect and preserve from damage or harm, materials, supplies, and equipment at all times. The Contractor shall comply with all reasonable requests by the COR to enclose or specially protect such property.

v.

(d) SPRINGFIELD WAREHOUSE SERVICES – The Contractor shall provide

Springfield Warehouse Services, which shall include loading and unloading, receiving, shipping and strapping of supplies and property, preparation of materials for shipment, excess inventory of furniture and equipment, and other similarly related duties. Additionally, at the direction of the COR through the contractor’s Program Supervisor, workers may be tasked with moving furniture and equipment. Incoming items, packages, boxes, pallets, etc., shall be x-rayed and processed within the Negative Mail Pressure Suite (NMPS) or at the loading dock located at the Springfield Warehouse. The Government will provide on-site x-ray and NPMS specialized training to the Contractor once per year annually.

i. Contractor employees shall be certified and licensed prior to operating Springfield Warehouse equipment including, but not limited to, Official Government Vehicles (OGV’s), forklifts, and hydraulic lifts. At a minimum, a current valid state driver’s license and valid Material Handling Equipment Certificate is required for all employees operating Springfield Warehouse material handling equipment. Training and certification shall be in accordance with OSHA standards. The Contractor shall provide, to the COR upon request, the most current, valid proof of training and certification meeting OSHA standards. Forklift operators must carry proof of certification, and must be recertified every 3 years with additional training.

ii. The dispatch point for each contractor employee assigned to the Springfield Warehouse shall be the Springfield Warehouse facility. The contractor Program Supervisor is responsible for all contractor personnel at Lincoln Place and the Springfield Warehouse.

iii. The Contractor shall provide truck drivers and a courier that have a valid driver’s license and a proven safe driving record. The driving record shall be established by a current National Driver Register or equivalent records check.

A copy of the driving record shall be provided to the COR upon request.

Drivers must be capable of safely and professionally operating Government provided vehicles, including mini and cargo vans. Truck drivers must also be capable of operating a medium truck of 1.5 to 4 tons weight, usually 6 wheels.

Truck drivers shall load and unload trucks with or without helpers. Drivers shall pick-up and deliver to various sites within a 150-mile radius of the Lincoln Place. Drivers must carry contractor proof of insurance card with them at all times when operating Government owned vehicles.

iv. The Government will provide federally owned mobile phones to each driver that must be utilized at all times during official work hours.

v. The Government will provide all the materials deemed necessary for the performance of the contract. The Government will provide, but not limited to, mobile phone (if required), 16ft box truck, 24ft box truck, mini-van, cargo van, electric forklifts, x-ray machine (standard and pallet), several pallet jacks, mail metering machines, strapping machines, binding and folding machines, hole punch machines, laminating machines, high speed copier machine and other equipment as required and approved by the COR. Refer to C.6 (b) for a detailed list of ancillary equipment provided by the Government.

C.4 PACKAGING, CUSHIONING AND MARKING REQUIREMENTS

(a) All filing equipment shall be transported in an upright position.

(b) Unless otherwise directed by the COR, all safes will only be picked up for disposition if they are in the “open” position and “blocked” in that position to prevent accidental closing.

(c) All property to be moved shall be tagged and/or labeled by the government to indicate the floor and the room number destination indicating where the Contractor is to place the property.

(d) Government personnel shall pack all loose materials, supplies, and contents of desk, supply cabinets and table drawers in packing boxes in order to facilitate the removal of the materials from its present location. All packing and unpacking of these contents shall be accomplished by government employees unless otherwise specified by the COR and confirmed on a case by case basis.

C.5 ACCOUNTABLE AND NON-ACCOUNTABLE PROPERTY

Property is picked up by either the Lincoln Place material handlers or the Springfield warehouse truck driver or courier when tasked, as requested by the Office Services Unit or the COR. For example, if the request was tasked or received by the contractor by 12:00 p.m. Wednesday, the contractor must pick up that property by Thursday of the same week. If the request was received or tasked after 12:00 p.m. Wednesday, the property is picked up the following Thursday. Accountable and Non-accountable property can be picked up and signed for by the contractor. Contractors must verify serial numbers and asset numbers on all property during pickup. Property is not to be stored on either Lincoln Place loading dock without prior approval. All documentation must accompany the property when transported to the Springfield Warehouse. All documentation must include the printed name and signature of the Contractor.

C.6 ADDITIONAL REQUIREMENTS

(a) Time Keeping Device(s). The Government will provide to each contractor a DEA-controlled time tracking system account to be utilized for recording time.

The system is utilized “to ensure that DEA pays the contractors for only costs allowed by the contracts and supported by the contractors.” The COR shall be advised no later than one (1) hour after the start of each workday of the contractor employees in attendance. All Government furnished time devices are for the use of the Government only.

(b) Ancillary Equipment:

i. All packing and packaging materials for on-site performance and/or services shall be supplied by the government. This includes, but is not limited to, all pads, covers, boxes, packing materials and supplies.

ii. The Contractor shall be provided all ancillary equipment such as ladders, hand tools, hand trucks, lifts, dollies, carts, trucks, etc., as reasonably necessary, in performing the work required under this contract. The Contractor shall maintain the following total amount of equipment at both government facilities at all times. Any defective or missing items must be reported to the COR immediately:

1. Dollies

2. Flat Bed Carts

3. Stevedores

4. Drills and bit sets, battery operated

5. Levels

6. Hand Trucks, (upright)

7. Risers

8. Ladders

9. Government issued Cell Phones – (As determined by the COR)

10. Government issued Laptop

11. Tool Box for Springfield Warehouse and Lincoln Place – with the minimum items listed:

a. Hammers

b. Wall hanging supplies

c. Nails, screws, washers

d. Measuring tapes

e. Screwdrivers – Phillips, flat head, star set

f. Socket set

g. Crescent wrench

h. Pliers

i. Vice grips

j. Pry bar

k. Allen wrench set

l. Metal Files

m. Safety Glasses

n. Gloves

(c) Maintainability. Contractor shall maintain all equipment and ensure that all ancillary equipment used in the interior of buildings has rubber tire wheels and is maintained free from grease and dirt. Equipment shall be reliable and available at all reasonable times. All equipment and tools shall be maintained in accordance with OSHA standards. All employees operating Springfield Warehouse equipment shall ensure daily, and prior to use, inspections are performed in accordance with manufacturer recommendations and any discrepancies reported to their supervisor immediately.

(d) INSURANCE REQUIREMENTS

(a) During the entire period of performance under this contract, the Contractor shall procure and maintain in good standing not less than the following minimum insurance, proof of insurance must be provided to the COR upon request and must be valid throughout the period of performance of the contract:

(1) Worker’s compensation and occupational disease – in amounts to satisfy applicable state law;

(2) Employer’s liability – minimum amount of $100,000 per occurrence;

(3) Comprehensive general liability – minimum limits of $1 Million per occurrence for bodily injury or death, but limit of $2 Million total; and $1 Million per occurrence for damage to property of third persons;

(4) Comprehensive automobile liability – minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $50,000 per occurrence for property damage; higher minimum limits if required by applicable state law;

and (5) Property Damage liability – minimum limits of $10,000 per any one claim and annual aggregate of $600,000; higher minimum limits if required by applicable state law.

C.7 DELIVERABLES

C.8 CREDITS

(a) All credits due to the Government will be applied immediately against the next subsequent invoice(s) by either the Contractor or the Government with appropriate information attached.

(b) The Contractor shall be assessed the cost for repair and/or replacement of Government property and/or personal property damaged due to the negligence of its staff. The monetary damages shall reflect all reasonable repair costs to return the effected property to its original condition.

(c) The Contractor shall promptly be notified in writing of all credits assessed to the Contractor by the Contracting Officer or a designated representative. Interest shall be computed at the rate of interest established by the Secretary of the Treasury, and published in the Federal Register, for interest payments under section 12 of the Contracts Disputes Act of 1978 (41 U.S.C. 611) in effect at the time the Contractor accrues the obligation to pay an interest penalty. Interest penalties are not required on payment delays due to disagreement between the Government and the Contractor over the payment amount or other issues involving contract compliance, or on amounts temporarily withheld or retained in accordance with the terms of the contract.

9. SECURITY AND ACCESS CONTROL

This contract has been classified at the Top Secret level. Contractor personnel working on this contract and requiring access to the information must have the appropriate security clearance. All contractor security clearances must be granted through the Department of Defense (DOD) Defense Counterintelligence and Security Agency (DCSA). Only U.S.

citizens, by birth or naturalized, shall be permitted to perform services under this contract.

RESERVED.

All contract personnel needing access to classified information must be able to obtain and maintain the appropriate clearance level.

DEA reserves the right to supplement the DOD/DCSA background investigation performed on all contractor personnel with its Drug Use Statement. The risk level associated with this contract is "High." Personnel working on this contract effort must undergo the appropriate background investigation or be issued a waiver by the Office of Security Programs, Personnel Security Section (ISR) prior to commencing work on this contract. ISR will conduct a suitability review of all contractor personnel. A final suitability determination will come from ISR on contractors requiring access to DEA facilities, systems, Sensitive But Unclassified/National Security Information.

Detailed security requirements and documents required to obtain approval for access at DEA is provided in Security Clauses DEA 2852.204-88 (OCT 2015) and are available full text at

C.10 LABOR CATEGORIES AND QULAIFICATIONS

PROGRAM SUPERVISOR (KEY PERSONNEL) (1 position)

Major Duties: This position shall be required to work at both the Lincoln Place and Springfield Warehouse. Shall have direct supervisory authority over all contractor personnel working in this contract. Shall have personnel management authority including all aspects of employee discipline and termination. Shall be responsible for all program administrative functions under this contract, including but not limited to tracking manhours, quality of work, and handling issues or problems. Shall have full knowledge of contract performance requirements and procedures such as organizing employees to perform various duties, and handling of equipment to prevent equipment or facility damage. Shall monitor the employee working arrangements to ensure that for every two inexperienced employees, one experienced and highly qualified employee is present at each work assignment. Shall be required to operate Government owned vehicles when required or as a back-up to any vehicle operator position as the Courier/Driver.

Qualifications: High School diploma or equivalent. Shall be able to read, write and speak English fluently, and be fully trained in the requirements of this contract. Shall have a minimum of ten years prior experience in supervising similar moving, mailing services, Logistic Management, and warehouse operations. Shall have full knowledge of moving, mail management, duplicating and printing, and warehousing/logistics procedures, such as, organizing employees to perform various duties, and accomplished critical requirements with short turn-around times. Shall have a minimum of two year specialized experience using the Windows Operating System environment and word processing software such as, MSWord, Excel, etc. Shall have a minimum of five year specialized experience using an automated inventory warehouse system. Shall be physically able to perform the assigned work which includes lifting boxes weighing up to seventy-five (75) pounds.

https://www.dea.gov/resources/doing-business-dea.

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Required Skills:

• Communication: Required to write and speak clearly and concisely with employees and customers on a regular basis.

• Leadership: Required to hire employees and resolve conflicts, as well as keep employees motivated and on-task.

• Critical-Thinking: Required to devise plans on action and asses those plans regularly.

• Organizational: Required to meet deadlines, time management, planning/scheduling, and coordinating resources to meet the needs of the contact.

• Problem-Solving: Required to be ready when problems arise, or be ready to anticipate problems before they happen.

This labor category shall require a Top Secret level security clearance.

LOGISTICS MANAGEMENT SPECIALIST (KEY PERSONNEL) (1 position)

Major Duties: This position shall be required to work at both the Lincoln Place and Springfield Warehouse. Shall directly report to contract program supervisor, coordinates and expedites flow of material, parts, and assemblies within or between departments in accordance with production, shipping schedules, assigned tasks, or program supervisor’s priorities. Reviews assigned tasks and schedules and confers with program supervisor, COR, Office Services Staff and/or Springfield Warehouse staff to determine material required or overdue and to locate material, requisitions material and establishes delivery sequences according to job order priorities and anticipated availability of material;

arranges for transfer of materials to meet production schedules or assigned tasks.

Coordinates with requesting offices when required for repair, delivery, or assembly of material to complete assigned tasks. Examines materials delivered to ensure it meets required specifications. Ensures that everything is accounted for and all moving techniques are adhered to. Relocates or transports material from one department to another, using hand or industrial truck. Train all Material Handling Laborers and be held accountable for services at Lincoln Place. Shall assist the Program Supervisor at Lincoln place for all moves, supply deliveries, equipment pick up, furniture and surplus equipment. This position shall monitor and assign all tasks submitted to the contractor tasking email box. Ensures completion of all assigned tasks. Coordinates with all requestors to ensure all requirements are met and completed on time. Shall perform the duties of Program Supervisor, as required. Shall be required to operate Government owned vehicles when required or as a back-up to any vehicle operator position as the Courier/Driver. Provides logistical support for the organization and ensures all related operations are on track. These operations may include coordinating the shipment of goods and keeping track of inventory. Oversees all tasks and ensures completion on time.

When operations are not running as they should the specialist must ensure corrections are made promptly. Determines technical needs and communicates with personnel to ensure on-time execution of tasks.

Qualifications: High School diploma or equivalent. Shall be able to read, write and speak English fluently, and be fully trained in the requirements of this contract. An experienced Logistics Management Specialist is defined as having more than five years of direct experience in Logistics management. Management-related skills are required and must be able to multi-task. Possess key skill sets such as communication, leadership, critical-thinking, organization, and problem-solving. Shall be physically able to perform the assigned work which includes lifting boxes weighing up to seventy-five (75) pounds.

Shall have a minimum of two-year specialized experience using the Windows Operating System environment or higher and word processing software such as, MSWord, Excel, etc. This labor category shall require a Top Secret level security clearance.

TRUCK DRIVER, MEDIUM (NO CDL) (2 positions)

Major Duties: This position is assigned to the Springfield Warehouse location. Operates a light to medium truck to move items, furniture, office items, etc. to various government and commercial buildings as required. Assists in the loading and unloading of supplies or equipment. Shall obtain receipts for articles delivered, and keep a log of items received or delivered. This position shall be required to operate a Government vehicle on occasion. Responsible for performing routine vehicle washing (including interior), daily operator checks and servicing, and reporting vehicle malfunctions to Program Supervisor and an on-site Government employee immediately. All vehicle cleaning materials will be provided by the Government. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor.

Qualifications: High school diploma or equivalent. Shall be able to read, write and speak English fluently, and be fully trained in the requirements of this contract. Shall be physically able to perform the assigned work which includes lifting boxes weighing up to seventy-five (75) pounds. Shall have a minimum of two-year experience performing driving duties in a demonstrated safe and responsible manner, six [6] months of which has been in the Washington metropolitan area. Shall have significant knowledge of the public roadways, access points, traffic patterns, use restrictions and general destinations.

Shall have a proven safe driving record as established by the National Driver Register, or equivalent current record check. Driver must carry proof of insurance card at all times while operating Government vehicle. This labor category shall require a Secret level security clearance.

DUPLICATING MACHINE OPERATOR (Photocopy Machine Operator; Reproduction Worker) (2 positions)

Major Duties: This position operates one or more photocopying, photographic, mimeograph and duplicating office machines to make copies of documents such as letters, reports, directives, manuals, articles…