A251017074_Office_Moving_Services_SB_OPTION.pdf

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR

3650 SCHRIEVER AVENUE, MATHER, CA 95655

CONTRACTSUNIT@CALOES.CA.GOV

www.CalOES.ca.gov

Notice to Prospective Bidders

MOVING SERVICES

Request for Quote (RFQ) #A251017074

SB OPTION

April 8, 2026

As a State of California certified Small Business (SB), you are invited to review and respond to this contracting opportunity for OFFICE MOVING SERVICES, offered by Cal OES. Government Code Section 14838.5 allows state agencies to contract with California certified SBs or DVBEs for goods, services and information technology for up to $249,999.99 as long as the agency obtains price quotations from two or more certified SBs, including Micro-business (es) (MBs) or DVBEs with the condition that the contract award, if made, is to a California certified SB (MB) or DVBE.

Please find attached the sample contract for the services requested. Responses to questions will be provided by April 13, 2026.

This contract is subject to Prevailing Wage requirements.

mailto:contractsunit@caloes.ca.gov http://www.caloes.ca.gov/ www.CalOES.ca.gov

EVENT DATE

Release of RFQ April 8, 2026

Deadline for Submittal of Questions April 9, 2026 2:00 PM (PT)

Cal OES Response to Submitted Questions April 13, 2026

RFQ Due Date April 14, 2026 at 1:00 PM (PT)

Term of the Agreement June 1, 2026 – May 31, 2027

Please return Exhibit B-1, by: April 14, 2026 at 1:00 P.M. (PT). A completed document sent via email is required to be sent to the Contract Analyst at the email below. Please ensure insurance requirements, if applicable, as identified in the sample contract are considered in your quote.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) DISCLOSURE NOTIFICATION

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

www.CalOES.ca.gov

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

PREVAILING WAGE INFORMATION

INFORMATION FOR BIDDERS

1. Pursuant to Sections 1725.5 and 1771.1 of the Labor Code, all contractors and subcontractors must be currently registered with the Department of Industrial Relations (DIR) in order to qualify to bid on; be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code; or engage in the performance of any contract for public work.

Note: Limited exceptions for Joint Venture Bidders and Projects with Federal Funds may apply pursuant to Section 1771.1 of the Labor Code. For complete information and the online registration, please see internet site:

http://www.dir.ca.gov/Public-Works/PublicWorks.html

2. Contractor’s bid and/or quote shall be in accordance with prevailing wage rates ascertained by DIR and set forth on the DIR web site for General Prevailing Wage Rates.

3. Pursuant to Labor Code, Section 1770, DIR has ascertained general prevailing rate of per diem wages in the locality in which the work is to be performed.

Copies of the prevailing rate of per diem wages are available from:

Department of Industrial Relations, Labor Statistics & Research Division

PO Box 420603

San Francisco, CA 94142

(415) 703-4780

Or wage rates may be accessed on the internet at:

http://www.dir.ca.gov/OPRL/statistics_research.html.

http://www.dir.ca.gov/OPRL/statistics_research.html www.CalOES.ca.gov

Note: When the wage determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and incorporate them in this contract for submittal of bid/quote.

Note: Contractor is responsible to comply with the Labor Code Sections and prevailing wage determinations, including all the guidelines and the fine print in the prevailing wage determinations.

4. Pursuant to Labor Code, Section 1774, the Contractor to whom the contract is awarded, and any subcontractor under him, shall pay not less than the specified prevailing rates of wages to all workers employed in the execution of the contract.

Bidder’s attention is directed to Labor Code Section 1771.1, relating to inadvertent errors in the listing of subcontractors not currently registered with DIR.

Please note: In order to award a contract, the apparent winning Contractor will need to complete the items below:

• Payee Data Record (STD 204), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

• Payee Data Record Supplement (STD 205), which can be viewed and downloaded at:

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

• Bidder Declaration (GSPD-05-105), which can be viewed and https://www.documents.dgs.ca.gov/dgs/fmc/GS/PD/GSPD05-105.pdf

• Contractor Certification Clauses (CCC – 04/2017), which can be viewed and downloaded at:

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC- 042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf https://www.documents.dgs.ca.gov/dgs/fmc/GS/PD/GSPD05-105.pdf www.CalOES.ca.gov

• Darfur Contracting Act Certification (Pursuant to Darfur Contracting Act of 2008), which can be viewed and downloaded at:

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation- Document-Attachments/Darfur-Contracting-Act.pdf

• California Civil Rights Laws Certification, which can be viewed and https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL- RIGHTS-LAWS-ATTACHMENT.ashx

• Certificate of Insurance and its endorsements as identified in Exhibit D of the attached sample contract.

• Documentation reflecting any other requirement, Contractors State License Board license, Household Movers Permit, Forklift Certification, (Class I) Electric Motor Rider Trucks, (Class III) Electric Motor Hand Trucks, (Class IV) Internal Combustion Trucks (Cushion Tire), and Aerial Platform:

Scissor lifting Platform.

If there are any questions, please contact the Contract Analyst listed below.

Call OES reserves the right to withdraw this contracting opportunity for any reason.

Ines Silva, Contract Analyst contractsunit@caloes.ca.gov https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/Darfur-Contracting-Act.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx

2. The term of this Agreement is:

SAMPLE

California Governor’s Office of Emergency Services TBD Office Moving Services Agreement No. A251017074

EXHIBIT A

STATEMENT OF WORK (SOW)

OFFICE MOVING SERVICES

1. OBJECTIVE

The California Governor’s Office of Emergency Services, hereinafter referred to as “Cal OES” requires TBD, hereinafter referred to as “Contractor”, to provide office moving services on an as-needed basis for various locations located throughout the state of California.

The office moving services shall include a full range of services to remove free-standing or affixed office and/or lab furniture (including modular furniture), equipment and place the object(s) according to the direction of the Cal OES Contract Manager or designee.

2. LOCATIONS

Services may be performed at the following Cal OES locations:

A. 3650 Schriever Avenue, Mather, CA 95655; Area 3

B. 10390 Peter A. McCuen Blvd, Mather, CA 95655; Area 3

C. 10370 Peter A. McCuen Blvd, Mather, CA 95655; Area 3

D. 10391 Peter A. McCuen Blvd, Mather, CA 95655; Area 3

E. 5140 Business Center Drive, Suite 200, Fairfield, CA 94534; Area 1

F. 2299 Kids Way, Dixon, CA 95620; Area 1

G. 3791 Bradview Drive, Sacramento, CA 95827; Area 3

H. 2800 Mariposa Street, Fresno, CA 93721; Area 3

I. 1435 Sherborn Street, Corona, CA 92879; Riverside County

J. 1 MacArthur Place, Suite 600 Santa Ana, CA 92707; Orange County

K. 6333 Greenwich Drive, Suite 120 San Diego, CA 92122; San Diego County

L. 10 Sonoma Avenue, San Luis Obispo, CA 93405; San Luis Obispo County

M. 2301 South Shelley Circle, Costa Mesa, CA 92626; Orange County

Agreement No. A251017074

3. TERM/PERIOD OF PERFORMANCE

A. The period of performance for the Agreement shall be June 01, 2026, or upon approval, through May 31, 2027.

B. The Contractor shall not be authorized to deliver or commence the performance of services as described in this SOW until the Agreement has been approved. Any delivery or performance of service that is commenced prior to the approval of the Agreement shall be considered voluntary on the part of the Contractor and non-compensable.

C. Consistent with the terms and conditions of the original solicitation, and upon mutual consent, Cal OES and the Contractor may execute written amendments to alter the method, price, or schedule of the work, subject to the limitations set forth by California Public Contract Code, section 100 et seq, and the California State Contracting Manual.

4. BUDGETED AMOUNT.

The initial award of this Agreement shall not exceed $TBD and there is no obligation on Cal OES’ part to utilize the entire amount. Any increases in the budgeted amount will be at the rates evaluated and considered herein.

5. QUALIFICATIONS

Mandatory Qualifications:

A. A Household Movers Permit issued by the Bureau of Household Goods and Services or a Motor Carrier Permit issued by the Department of Motor Vehicles is required to perform office moving services in the State of California and maintained throughout the entirety of the contract. A copy must be submitted by the awarded vendor.

B. A California Contractor’s License C-61/D-34 – Limited Specialty/Prefabricated Equipment, issued by the Contractors State Licensing Board is required for Modular Systems Furniture (MSF) assembly/disassembly work. A copy must be submitted by the awarded vendor.

C. All copies of forklift certification and any other power equipment certification such as (Class I) Electric Motor Rider Trucks, (Class III) Electric Motor Hand Trucks, (Class IV) Internal Combustion Trucks (Cushion Tire), Aerial Platform: Scissor lifting Platform is required for the Contractor’s employees who will operate forklifts and power equipment under this Agreement. Copies of certifications must be submitted by the awarded vendor.

Minimum Qualifications:

A. Contractor must have a minimum of five (5) years of experience performing the moving services as outlined in Section 6, Project Tasks and Deliverables.

D. The Master Lead Installer must have at least five (5) years of MSF experience working with The California Correctional Training and Rehabilitation Authority (Cal CTRA), Herman Miller, and Allsteel MSF systems.

B. The Contractor must be able to perform the tasks associated with providing services under the scope of their license. The Contractor will provide services in accordance with federal and state laws and regulations and Cal OES policies.

D. The Contractor must not, in the proceeding five (5) years, have been convicted of violating a State or Federal law regarding the employment of undocumented aliens.

6. PROJECT TASKS AND DELIVERABLES

The Contractor must perform project tasks and/or deliverables including, but not limited to, the following:

A. The Contractor shall provide all labor, equipment, and materials to perform various assembly and disassembly, removal, relocation and/or reconfiguration of modular systems furniture as required by Cal OES.

i. Equipment may include, but is not limited to, the following: tools specific for assembly and/or disassembly, moving dollies, panel carts, open tops, miscellaneous hardware for assembly, shrink wrap, moving blankets and moving cardboard.

B. The Contractor shall provide all labor and equipment to perform office move related services including packing, moving, transportation, delivery, unpacking and move management.

i. Equipment may include, but is not limited to, the following: tools, moving dollies, hand trucks, panel carts, computer carts, open tops, anchors, screws, hooks (for hanging pictures, whiteboards, TV monitors, various office equipment), shrink wrap, moving blankets, moving cardboard, moving boxes, moving labels, IT bags (for mice, keyboards, cabling, various electronic equipment).

C. The Contractor shall be required from time to time to operate a forklift to load and unload water, copier paper and different pallets of commodities.

D. The Contractor shall provide experienced personnel for personal computer disconnection services as requested by the Cal OES Contract Manager or designee. All sensitive equipment shall be pad-wrapped.

E. The Contractor shall provide short-term storage of property in a secured location as requested by the Cal OES Contract Manager or designee.

F. The Contractor shall provide removal of surplus property to an appropriate surplus location located at 450 Roseville Road, North Highlands, CA 95660 as needed by Cal OES.

G. The Contractor shall remove packing materials, rubbish and debris from government premises as directed and shall dispose of these items in a manner that is consistent with State and local laws and requirements.

H. The Contractor shall adjust required Ergonomic work surfaces height adjustments for new and existing employees.

7. ACCEPTANCE OF SERVICES

Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. The approval process is outlined in the Performance Section of this SOW. Acceptance criteria shall consist of the following:

A. The Contractor is responsible for obtaining approval from Cal OES Contract Manager before beginning any services.

B. The Contractor shall meet all timelines and deliverable due dates as described herein.

C. It shall be Cal OES’ sole determination as to whether services have been successfully completed and are acceptable.

D. The Contractor costs related to rework of unacceptable work products shall be costs of the Contractor and shall not be billed to Cal OES.

8. CONTRACTOR RESPONSIBILITIES

A. This serves as a notice under Executive Order N-6-22 that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the Executive Order and the sanctions identified on the U.S.

Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.

B. The Contractor shall provide all equipment and/or software necessary to perform the required duties outlined herein.

https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

C. The Contractor shall designate a primary contact person to whom all project communications may be addressed and who has the authority to act on all aspects of the services.

D. If a Contractor employee is unable to perform due to illness, resignation, or other factors beyond the Contractor’s control, the Contractor shall provide qualified and suitable substitute personnel.

9. CAL OES RESPONSIBILITIES

A. Cal OES shall designate a person to whom all Contractor communication will be addressed, and who has the authority to act on all aspects of the services. This person will review the SOW and associated documents with the Contractor to ensure understanding of the responsibilities of both parties.

B. Cal OES shall provide access to department staff and management, offices, and operation areas, as required, to complete the tasks and activities defined under this Agreement.

10. PERFORMANCE

Cal OES will be the sole judge of the acceptability of all work performed and all work products produced by the Contractor as a result of this SOW. Should the work performed, or the products produced by the Contractor fail to meet Cal OES’ conditions, requirements, specifications, guidelines, or other applicable standards, the following resolution process will be employed, except as superseded by other binding processes:

A. Cal OES will notify the Contractor of any problems in writing within five (5) business days of identifying the problem.

B. The Contractor must respond to Cal OES within five (5) business days after initial problem notification. The response shall include a corrective action plan and detailed explanation of how the Contractor plans to mitigate the issue.

i. Failure by the Contractor to respond to Cal OES’ initial problem notification within the required time limit may result in immediate termination of the Contract.

C. Cal OES will, within five (5) business days after receipt of the Contractor’s corrective action plan, notify the Contractor in writing whether it accepts or rejects the plan.

i. If Cal OES rejects the corrective action plan, the Contractor will submit a revised plan within three (3) business days. Failure by the Contractor to respond to Cal OES’s rejection notification may result in immediate termination of the Agreement.

D. Upon receipt of the revised corrective action plan, Cal OES will notify the Contractor in writing whether it accepts or rejects the revised plan within three (3) business days.

i. Rejection of the revised corrective action plan will result in immediate termination of the Agreement.

E. In the event of Agreement termination, Cal OES shall pay all amounts due to the Contractor for all work accepted prior to termination.

11. PROBLEM ESCALATION

The parties acknowledge and agree that certain technical and project related problems or issues may arise, and that such matters shall be brought to Cal OES’ attention. There may be instances where the severity of the problem(s) justifies escalated reporting. To this extent, the Contractor will determine the level of severity and notify the appropriate Cal OES personnel. Cal OES personnel notified, and the time period taken to report the problem or issue shall be at a level commensurate with the severity of the problem or issue.

Changes to the Authorized Representatives are allowed without contract amendment via written notice to the representatives identified below. The relevant Cal OES personnel include, but are not limited to, the following:

First level: TBD

Second level: TBD

Third level: TBD

12. TERMINATION OF AGREEMENT

Cal OES reserves the right to terminate this Agreement, subject to thirty (30) days written notice to the Contractor. In the event of termination, Cal OES shall pay all amounts due the Contractor for all services rendered and accepted prior to termination.

Additional conditions for termination include, but are not limited to, the following:

A. This Agreement can be immediately terminated for cause. The term “for cause” shall mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the Agreement. In this instance, the Agreement termination shall be effective as of the date indicated on Cal OES’ notification to the Contractor.

B. This Agreement may be suspended or cancelled without notice, at the option of the Contractor, if the Contractor or Cal OES’ premises or equipment are destroyed by fire or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event the Contractor is unable to render service as a result of any action by any governmental authority.

C. Cal OES may terminate performance of work under this Agreement for its convenience in whole or, from time to time, in part, if Cal OES determines that a termination is in the State's interest.

i. Cal OES shall terminate by delivering to the Contractor a Notice of Termination specifying the extent of termination and the effective date thereof. The parties agree that, as to the terminated portion of the Agreement, the Agreement shall be deemed to remain in effect until such time as the termination settlement, if any, is concluded and the Agreement shall not be void.

ii. After receipt of a Notice of Termination, and except as directed by Cal OES, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any amounts due under this clause. The Contractor shall:

a) Stop work as specified in the Notice of Termination.

b) Place no further subcontracts for materials, services, or facilities, except as necessary to complete the continued portion of the Contract.

c) Terminate all subcontracts to the extent they relate to the work terminated.

d) Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts; the approval or ratification of which will be final for purposes of this clause.

D. The Contractor may submit a written request to terminate this Agreement only if Cal OES should substantially fail to perform its responsibilities as provided herein.

E. This Agreement may be terminated at any time upon mutual written agreement between Cal OES and the Contractor.

13. SUBCONTRACTING PROVISIONS

No Subcontracting is allowable under this Agreement.

Agreement No. A251017074

14. AUTHORIZED REPRESENTATIVES

The authorized representatives during the term of this Agreement are identified in the tables below. Changes to the Authorized Representatives are allowed without contract amendment via written notice to the representatives identified below.

For service-related inquiries:

The California Governor’s Office of Emergency Services TBD

NAME: TBD NAME:

ADDRESS: ADDRESS:

PHONE: PHONE:

EMAIL: EMAIL:

For Agreement administrative inquiries:

The California Governor’s Office of Emergency Services TBD

NAME: Ines Silva, Contract Analyst NAME:

ADDRESS: 10391 Peter A McCuen Blvd Mather, CA 95655 ADDRESS:

PHONE: (916)364-4659 PHONE:

EMAIL: Ines.silva@caloes.ca.gov EMAIL:

mailto:Ines.silva@caloes.ca.gov

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Payment for services performed under this Agreement shall be in accordance with the Cost Sheet, Exhibit B-1. It shall be Cal OES’ sole determination as to whether a service has been successfully completed and is acceptable.

2. Invoices shall be submitted after services are rendered and shall include the following information:

A. Agreement No.

B. Contractor

C. Service

D. Itemized Cost

E. Invoice Date

Invoices shall be due and payable, and payment shall be made, only after Cal OES’ Contract Manager’s acceptance of services.

3. The Contractor’s costs related to items such as travel and per diem shall be inclusive in the Cost Sheet, Exhibit B-1, and will not be paid separately as part of this Agreement.

4. Submit invoices to:

California Governor’s Office of Emergency Services Accounting Unit

APInvoices@caloes.ca.gov

5. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, Cal OES shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any provisions of this Agreement.

6. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, Cal OES shall have the option to either cancel this Agreement with no liability occurring to Cal OES or offer an amendment to the Contractor to reflect the reduced amount.

7. All payments will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

mailto:APInvoices@caloes.ca.gov

EXHIBIT B-1

COST SHEET

The Contractor shall provide all labor, materials, equipment, and every other item of expense, direct or indirect including any applicable taxes, necessary to complete the services in accordance with the specifications described in the Statement of Work, Exhibit A, at the rates specified below. Cal OES makes no guarantee, expressed or implied, on the actual amount of services/hours that shall be required for this Agreement, and reserves the right to omit portions or quantities of work, as may be deemed necessary. Payment for service performed under this Agreement shall be for actual expenditures incurred. The rates referenced below shall be binding for the term of the Agreement.

ITEM* RATE TYPE UNIT OF

MEASURE

UNIT PRICE **

NORTHERN CALIFORNIA: AREA 1

TRUCK/VAN DRIVER; ONE

(1) PERSON

Straight Time (up to 8 hours)

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY

Sunday & Holiday Labor Rate HOURLY

ADDITIONAL HELPER *

Straight Time (up to 8

Monday - Friday HOURLY

Saturday Labor Rate

INSTALLER *

Monday - Friday

HOURLY

Labor Rate HOURLY

LEAD INSTALLER *

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY

MASTER INSTALLER *

hours)

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

NORTHERN CALIFORNIA: AREA 3

TRUCK/VAN DRIVER; ONE

(1) PERSON

Straight Time (up to 8

Monday - Friday HOURLY

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY

Monday - Friday

HOURLY

hours)

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY

Sunday & Holiday Labor Rate HOURLY

SOUTHERN CALIFORNIA: RIVERSIDE, SAN DIEGO, SAN LUIS OBISPO, & ORANGE COUNTIES

TRUCK/VAN DRIVER; ONE

(1) PERSON

Straight Time (up to 8

Monday - Friday HOURLY

Saturday Labor Rate HOURLY

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY hours)

Monday - Friday

HOURLY

Overtime (over 8 hours) Monday - Friday HOURLY

Saturday Labor Rate HOURLY

Sunday & Holiday Labor Rate HOURLY

SHORT TERM OR OFFSITE

STORAGE

(90 DAYS OR LESS)

STORAGE RATE PER SQFT

MOVING SUPPLIES

(TO INCLUDE BUT NOT

LIMITED TO)

MOLLY OR BRACKET

EACH

AUTO BOTTOM CARTON

BOX(ES)

CART RENTAL EACH

Grand Total (Basis for Award) $ _______

*Rates meet or exceed prevailing wage requirements as governed and defined by the Department of Industrial Relations (DIR) and accessible via the following website:

https://www.dir.ca.gov/oprl/2019-2/PWD/index.htm Per the DIR, for every eight (8) employees, the employer shall employ one (1) Master Installer, two (2) Lead Installers, and five (5) Installers.

** June 30, 2026: The rate to be paid for work performed after this date has been determined. If work extends past this date, the Agreement shall be amended with the new rates incorporated into Agreement.

*** This cost sheet is for rate and unit price evaluation purposes only.

https://www.dir.ca.gov/oprl/2019-2/PWD/index.htm

EXHIBIT C

GENERAL TERMS AND CONDITIONS

The General Terms and Conditions (GTCs) are hereby incorporated by reference and can be accessed by visiting the following links:

Non-IT Services General Terms and Conditions (02/2025):

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February- 2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-Updates/GTC-225-February-2025.pdf

EXHIBIT D

ADDITIONAL PROVISIONS

1. INSURANCE

The Contractor shall submit original Certificates of Insurance for all required Insurance and must show "occurrence" coverage when applicable. If a syndicate is used, the syndicate's name must be included.

All types of insurance must be issued by an insurer with a minimum Best Classification Rating of B + V, or equivalent as determined and deemed acceptable by the Department of General Services, Office of Risk and Insurance Management.

A. General Provisions Applying to All Policies

i. Coverage Term – Coverage needs to be in force for the complete term of the contract. If insurance expires during the term of the contract, a new certificate must be received by the State at least thirty (30) days prior to the expiration of this insurance. Any new insurance must still comply to the original terms of the contract and be no less than one (1) year or the remainder of the term of this Agreement, whichever is greater. The new certificate must show the name and address of the insurance company, the policy number, and the beginning and ending dates of the policy.

ii. Policy Cancellation or Termination & Notice of Non-Renewal – Contractor is responsible to notify the State within 5 business days before the effective date of any cancellation, non-renewal or material change that affects required insurance coverage. In the event Contractor fails to keep in effect at all times the specified insurance coverage, the State may, in addition to any other remedies it may have, terminate this Contract upon the occurrence of such event, subject to the provisions of this Contract.

iii. Deductible – Contractor is responsible for any deductible or self-insured retention contained within their insurance program.

iv. Primary Clause – Any required insurance contained in this contract shall be primary, and not excess or contributory, to any other insurance carried by the State.

v. Insurance Carrier Required Rating – All insurance companies must carry a rating acceptable to the Office of Risk and Insurance Management – A or better and financial size category of VII or better to the latest edition of the A.M. Best Key Rating Guide. If the Contractor is self-insured for a portion or all of its insurance, review of financial information including a letter of credit may be required.

vi. Endorsements – Any required endorsements requested by the State must be physically attached to all requested certificates of insurance and not substituted by referring to such coverage on the certificate of insurance.

vii. Inadequate Insurance – Inadequate or lack of insurance does not negate the contractor’s obligations under the contract.

viii. Satisfying an SIR – All insurance policies required by this contract/permit must allow the State to pay and/or act as the contractor’s agent in satisfying any self-insured retention (SIR). The choice to pay and/or act as the contractor’s agent in satisfying any SIR is at the State’s discretion.

ix. Available Coverages/Limits – All coverage and limits available to the contractor shall also be available and applicable to the State.

x. Subcontractors – In the case of Contractor utilization of subcontractors to complete the contracted scope of work, contractor shall include all subcontractors as insureds under Contractor’s insurance or supply evidence of insurance to The State equal to policies, coverages and limits required of Contractor.

B. Insurance Requirements

i. Commercial General Liability – Contractor shall maintain general liability on an occurrence form with limits not less than $1,000,000 per occurrence for bodily injury and property damage liability combined, with a $2,000,000 annual policy aggregate. The policy shall include coverage for liabilities arising out of premises, operations, independent contractors, products, completed operations, personal & advertising injury, and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability. The policy must include The State of California, its officers, agents, employees and servants as additional insureds, but only with respect to work performed under the contract.

ii. Workers Compensation and Employers Liability – Contractor shall maintain statutory worker’s compensation and employer’s liability coverage for all its employees who will be engaged in the performance of the Contract. Employer’s liability limits of $1,000,000 are required. The insurer waives any right of recovery the insurer may have against the State because of payments the insurer makes for injury or damage arising out of the work done under contract/permit with the State. A Waiver of Subrogation or Right to Recover endorsement in favor of the State must be attached to the certificate.

iii. Automobile Liability – Contractor shall maintain motor vehicle liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of a motor vehicle including owned, hired, and non-owned motor vehicles. The policy must name The State of California, its officers, agents, and employees as additional insured, but only with respect to work performed under the contract.

iv. Non-Medical Professional Liability – Contractor and any subcontractors shall maintain Professional Liability Insurance in the amount of $1,000,000 per occurrence, $3,000,000 in the aggregate, including coverage for any errors and omissions caused by negligence in the performance of duties under this Agreement. The policy must name The State of California, its officers, agents, and employees as additional insured, but only with respect to work performed under the contract.

The Contractor shall furnish a Certificate of Insurance. The Certificate of Insurance will provide the above listed liability coverages and the Certificate Holder shall read:

California Governor's Office of Emergency Services 3650 Schriever Avenue Mather, CA 95655-4203

C. Other Required Insurance Provisions

Certificate of Insurance must also contain all of the following provisions:

i. Statement requiring the Insurer to provide written notice to Cal OES thirty (30) calendar days prior to cancelling the Contractor's policy.

ii. Statement that Cal OES, its officers, agents, servants and employees are included as additional insured on the policy, but only insofar as the services under this Agreement are concerned.

iii. Statement that neither Cal OES, nor any of its agents, will be responsible for any premium or assessment on said policies.

iv. In the event Contractor fails to keep the insurance coverage as herein prescribed in effect at all times during the term of this Agreement, Cal OES may, in addition to any other remedies it may have, terminate this Agreement effective the last day of insurance coverage.

v. The Contractor shall email the certificate of insurance, identifying the Agreement number, to Cal OES at the following email address:

ContractsUnit@caloes.ca.gov Contract Number A251017074

D. Labor Code Certifications

i. The Contractor shall comply with Labor Code Sections 1774 and 1775.

Pursuant to Section 1774, the Contractor and every subcontractor, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract. In accordance with Section 1775, the Contractor shall forfeit to the State up to $200 for each day, or portion thereof, for each worker paid less than the prevailing wage rates for the work or craft in which the worker is employed for any work executed under the Contract by the Contractor or by any subcontractor, regardless of tier, in violation of the provisions of the Labor Code; and, in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to such forfeiture, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each day, or portion thereof, shall be paid to each underpaid worker by the Contractor. This provision shall not apply to properly registered apprentices.

ii. Pursuant to Labor Code, Section 1770, the Director of the Department of Industrial Relations (DIR) has ascertained the general prevailing rate of per diem wages and a general prevailing rate for legal holiday and overtime work for each craft required for execution of the Contract. The Contractor shall obtain copies of the prevailing rate of per diem wages from:

iii. Department of Industrial Relations, Division of Labor Statistics & Research

PO Box 420603

San Francisco, CA 94142-0603

(415) 703-4780

Or wage rates may be accessed on the internet at http://www.dir.ca.gov/OPRL/statistics_research.html.

The Contractor is responsible to read, understand and comply with all the guidelines, including the fine print in the prevailing wage determinations;

and shall post a copy of the prevailing wage rates, specific to the Project, at the Project site.

iv. Wage rates set forth are the minimum that may be paid by the Contractor.

Nothing herein shall be construed as preventing the Contractor from paying more than the minimum rates set. No extra compensation will be allowed by the State due to the inability of the Contractor to hire labor at minimum rates, mailto:ContractsUnit@caloes.ca.gov nor for necessity for payment by the Contractor of subsistence, travel time, overtime, or other added compensations, all of which possibilities are elements to be considered and ascertained to the Contractor's own satisfaction in preparing their Cost Sheet at the time of the bidding opportunity and will be applicable for the term of the contract.

v. If it becomes necessary to employ crafts other than those listed in DIR’s General Prevailing Wage Rate booklet, the Contractor shall contact the Division of Labor Statistics and Research as noted above. The rates thus determined shall be applicable as minimum for the contract and incorporated in the Cost Sheet. When the wage determination shows an expiration date (noted by a double asterisk**), to expire during the term of the contract, the Contractor must call or write the DIR to obtain the new rates and will have incorporated them into their Cost Sheet at the time of the bidding opportunity and will then be applicable for the term of the contract.

vi. The Contractor and each subcontractor, regardless of tier, shall keep an accurate payroll record showing the names, addresses, social security numbers, work classifications, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Contractor and/or subcontractor in connection with the Work. Payroll records shall be certified and shall be on forms provided by the Division of

vii. Labor Standards Enforcement or shall contain the same information as those forms. The Contractor's and subcontractor's certified payroll records for each employee shall be submitted with each payment request, covering the period of the payment request unless requested otherwise by the Labor Commissioner of the Department of Industrial Relations pursuant to Labor Code Section 1771.4(c)(2)(b) If this contract was awarded on or after April 1, 2015, monthly payrolls should be sent directly to the Department of Industrial Relations in the current prescribed electronic format. Refer to http://www.dir.ca.gov/Public-Works/PublicWorks.html for access to the electronic Certified Payroll Application.

viii. Labor Compliance Monitoring and Enforcement: This project is subject to monitoring and enforcement by the Department of Industrial Relations (DIR), Compliance Monitoring Unit if awarded after January 1, 2015. All Contractors and subcontractors, regardless of tier, shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR and cooperation with on-site monitoring by DIR personnel.

Refer to Labor Code 1771.4 et seq.