A25-071 ET Solvent Recovery System - SOW 03Sep2025 Final_Redacted.pdf

PREAMBLE

Commander’s Safety Intent

The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and

Government employee.

1 SCOPE. This Statement of Work (SOW) defines the effort required for the purchase of one

(1) each Solvent Recovery / Distillation System to include Delivery, Start-up System

Balancing and Training in Building , at Tinker Air Force Base, OK.

2 REQUIREMENTS

2.1 General. MIL-DTL-81772C thinner is utilized to clean paint guns after prime and paint operations. A solvent recovery system is required to recapture and reuse the thinner. A solvent recovery system captures and purifies solvents that would otherwise be discarded as waste. Recovered solvents can be reused, minimizing the need for new solvent purchases and reducing environmental impact.

2.2 Item Description. Solvent Recovery / Distillation System shall meet the specifications as defined below:

The equipment description/specifications requested are outlined below.

Solvent Recovery/ Distillation System

Quantity: One (1)

1) All portions of the solvent recovery system shall be third party certified for use in a

Class 1, Division 1, Group D environment.

2) Shall have input power requirements of 460-480V/3 phase/60Hz not to exceed a maximum current of 35 amps.

3) Process air range shall be 100-120 PSI

4) Unit shall include appropriate filtration to run off utilizing unfiltered shop/ process air.

5) System shall have an automatic continuous feed pump system for unprocessed solvent material to enter the system.

6) Filling system should have a sealed connection to a standard 55-galon waste containment barrel.

7) Shall have a self-contained condensing system with no need for external connection to a cooling supply.

8) Shall be capable of recovering MIL-DTL-81772C Type 1 solvent/ thinner

(TYPE-1: Polyurethane Thinner).

9) Shall have a vacuum assisted system to reduce the required boiling temperature of the solution.

10) Shall include level safety high switch in the distillation vessel as part of automated process controls that will shut off the solvent feed to prevent overflowing the distillation vessel

11) Shall include removable containment in the bottom of the distillation vessel in order to clean the distillation vessel after each solvent recycling batch is complete.

12) Shall include a Class 1 Division 1, Group D environment electrical resistance heater as the source of energy to effect heating of the solvent solution for distillation.

13) Internal condenser surfaces that contact the distillation vapors shall be stainless steel.

14) Working volume:

Min: 40 gallons

Max: 50 gallons

15) Unit Height:

Min: 60” Inches

Max: 95” Inches

16) The smallest dimension of length or width shall not exceed 65”

17) Unit shall not require user input or setting adjustments during the distillation process.

18) System shall automatically turn off after completion of the distillation process.

19) System shall have a designated cool down period after the cycle has completed to ensure safe removal of waste materials.

20) The vendor shall provide 2 printed manuals,1 electronic PDF manual at time of startup.

21) Vendor shall include a minimum of 1 year warranty.

22) Vendor shall supply a spare parts list for any common consumables or replaced parts.

23) Detailed drawing is required for all bids to be considered during technical evaluation phase.

24) A detailed drawing should include but is not limited to all major components, external connection points, and overall footprint of machine.

2.3 Delivery

a) The Contractor shall deliver one (1) Solvent Recovery System to Building , at

Tinker Air Force Base, OK 73145.

b) Contractor shall be required to offload.

c) Delivery location is equipped with an accessible offloading dock and Government provided pallet jack or forklift.

2.4 Installation Requirements

a) The Contractor shall make all necessary adjustments to the Solvent Recovery System until the item is fully operational in accordance with (IAW) the Original Equipment

Manufacturer (OEM) specifications and to what is stated in this Statement of Work

(SOW).

b) Electrical installation required - Installation must be in accordance with the TAFB

Electrical Standards provided in attachment.

2.5 Startup and balancing

a) Contractor shall connect all utilities necessary to run the solvent recovery machine and test each connection to ensure delivery of adequate utility flows to the solvent recovery machine.

b) Contractor shall have each designated member of the key operating personnel run a full solvent recovery cycle utilizing one barrel of the unprocessed “dirty” solvent and paint mixture under the supervision of the contractor provided on-site Service Technician.

c) Contractor shall provide testing for 16oz of the recovered “clean” solvent from each of the training solvent recovery cycles, a minimum of two (2) and not exceeding six (6) clean samples based upon the number of key operating personnel in training, to prove that the recovered solvent meets the MIL-DTL-81772C specification.

d) Contractor shall provide a final report verifying testing of the recovered “clean” solvent based upon TABLE III. in MIL-DTL-81772C. (Specification Detail Sheet includes

Table III and will be provided for reference as an additional attachment.)

2.6 Training:

a) The Contractor shall provide training on-site Tinker Air Force Base. Contractor shall train a minimum of two (2) and not exceeding six (6) key operating personnel. Training shall be for no more than two days as part of the Start-up process.

2.7 Hours of Operation:

a) The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0600 - 1600. If work hours are required outside the hours stated, the Contractor shall contact the Government POC for approval from the CO. Upon approval from the CO, the SME or GPOC escort Contractor personnel at all times.

b) These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

3.0 On-Base Requirements

3.1 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions, or regulation changes during the term of this contract.

3.1.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force

Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker

Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per

Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material

Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

3.1.2 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the Contractor shall certify “No HAZMAT will be brought on base” or

“No HAZMAT Usage” by official correspondence. This certification shall be provided to the

Government POC within ten (10) days after award. Upon Government POC receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

3.1.2.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker

AFB. Contractors shall be compliant with HAZMAT management procedures per Oklahoma City Air

Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The

Contractor shall maintain a log of all HAZMAT that is used on base. This usage log shall be provided to the Government POC monthly, the last business day of each month, or when the required work is completed. The Government POC will forward the records to the Unit Environmental Coordinator

(UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

3.1.3 Safety Data Sheet (SDS) and Labeling: Upon Government POC receipt of the “No HAZMAT

Usage” certification, the requirements of this section no longer apply.

3.1.3.1 The Contractor shall not transport, ship, or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit to the

Government POC, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs) and a completed OC-ALC Form 152, SDS Information Sheet. The Contractor shall receive approval from the Government POC prior to shipping any chemical, material, or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA)

Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part

1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW OSHA Hazardous Communication

Standard, Title 29, CFR Part 1910.1200 (2012): product identifier; signal word; hazard statement(s);

precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The Government POC will forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer SDS shall be submitted to the

Government POC if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

3.1.4 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This certification shall be provided to the Government POC within ten (10) days after award. Upon

Government POC receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed if found in violation of above certification.

3.1.4.1 The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the Government POC if the required waste containers are not available on site.

3.1.5 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the Government POC within ten (10) days after award. The

Government POC will submit the required notice of intent documentation to the UEC for 72

ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

3.1.6 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure wastewater discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned Treatment Works

(POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the Government POC from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

3.1.7 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the Government POC and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

3.1.7.1 One (1) copy to CO, two (2) copies to the Government POC, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill

2.) Date and time of incident

3.) Location and source of spill

4.) Substance or pollutant spilled

5.) Amount spilled and rate of discharge

6.) Any damages or injuries involved

7.) Extent of area impacted

8.) Potential hazards

9.) Actions taken

10.) Organizations contacted

11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.)

and whether 911 was called and which agencies responded.

3.1.8 Environmental Training: Upon Government POC receipt of the “No Hazardous Waste

Generation” certification, the requirements of this section no longer apply.

3.1.8.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in

40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental

Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm; http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the Government POC for approval within ten (10) calendar days after contract award date. Once written approval is received from the Government POC, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this

PWS to the Government POC, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

3.2 Reserved

3.3 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this SOW.

3.4 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the

FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and

A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training either by viewing the Digital Versatile Disc (DVD) provided by the GPOC or the You Tube site, http://www.youtube.com/watch?v=tYcbodjFPnM.

3.4.1 The Contract Manager shall provide written certification to the GPOC for each employee within ten (10) business days after the contract award date. The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the GPOC prior to the employees starting work in the OC-ALC shops. Every 36 Months, the Contractor and Contractor personnel shall be required to review the FOD/DOP training and to provide written certification to the GPOC.

3.5 Tool Control and Accountability: N/A

3.6 Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

3.7 Visitors Pass: The Contractor shall contact the Government POC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The

Government POC will assign a sponsor for the Contractor from within the organization. The

Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the

Tinker Gate, which is South of I-40 off Air Depot Blvd.

3.8 Foreign Nationals: The Contractor shall notify the Government POC before sending a

Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

3.9 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, Government

POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to Contractor personnel while they are on the installation. The Contractor shall notify the CO, Government POC, and Government CA within one (1) business day of damage to

Government property or equipment during the execution of the contract.

3.10 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the Government POC shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

a. Keep the lines of communication open with the Contractor. At the post-award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

b. When appropriate, encourage Contractor to complete Human Trafficking Awareness

Training.

c. Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

d. Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

3.11 Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All

Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix

(if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and government employee.

3.12 Speak up for safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with Contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

A safe workplace is everyone's business. As part of the contract team, military, civilian and

Contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe an unsafe act. Events that present imminent danger to personnel or catastrophic damage to property we empower our employees to intercede to ensure continued safe operations.

3.13 Communicating Hazards Of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW

Contractor’s Site Safety Plan.

3.14 Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.