A24 _ Comb sol syn .pdf

US Army Corps of Engineers St. Louis District

Ground Maintenance Services Lake Shelbyville

Lake Shelbyville Project Office 1989 State Highway 16 Shelbyville, IL 62565-4631

COMBINED SYNOPSIS & SOLICITATION

W912P920R0016

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposal are being requested and a written solicitation will not be issued.

Solicitation Number: W912P920R0016

This solicitation is issued as a Request for Proposal

The solicitation document and incorporated provisions and clauses are those in effect through the date of posting.

This solicitation is set-aside for total small businesses associated with NAICS code 561730, size standard is $8 Million

Please provide a completed copy of the provision at 52.212-3, Offeror Representations and Certifications

– Commercial Items with your offer.

BID SCHEDULE

Section B Mowing/Grounds Maintenance

Schedule A (Indefinite Quantity Items)

NOTE: All Indefinite Quantity (IDQ) items are estimated and are to be used for bid evaluations purposes only.

Information concerning indefinite quantity contracts as well as minimum and maximum task order amounts are referenced in Contract Clauses, Section I. Line items with an asterisk (*) may be ordered by fractions of an acre and prices will be prorated accordingly. The quantities below will be estimated quantities.

Guaranteed Minimum (5 Year Duration): $10,000 Guaranteed Maximum (5 Year Duration): $1,500,000

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 FLOOD RISK MANAGEMENT MOWING TBD JOB TBD TBD

0001a. Administration Building 15 EA _________ _________ and Visitor Center Area

0001b. Main Dam and Spillway Type 15 EA _________ _________ A Mowing

0001c. Dam West Type A Mowing 15 EA _________ _________

0001d. Dam East Type A Mowing 15 EA _________ _________

0001e. Dam East and Spillway “B” Mowing 3 EA _________ _________

0001f. Dam West “B” Mowing 3 EA _________ _________

0002 RECREATION AREA GROUNDS TBD JOB TBD TBD

MAINTENANCE

0002a. Lithia Springs Type A Mowing 15 EA _________ _________

0002b. Opossum Creek Type A Mowing 5 EA _________ _________

0002c. Coon Creek Type A Mowing 15 EA _________ _________

0002d. Lone Point Type A Mowing 5 EA _________ _________

0002e. Sullivan Beach Type A Mowing 15 EA _________ _________

0002f. Okaw Bluff Type A Mowing 15 EA _________ _________

0002g. Bo Wood Type A Mowing 5 EA _________ _________

0002h. Camp Camfield Type A Mowing 15 EA _________ _________

0002i. Wilborn Creek Type A Mowing 15 EA _________ _________

0002j. Wilborn Creek Group Camp 15 EA _________ _________ Type A Mowing

0002k. Signs Type A Mowing 5 EA _________ _________

0002l. Wood’s Lake East Type A Mowing 15 EA _________ _________

0002m. Wood’s Lake West Type A Mowing 15 EA _________ _________

0002n. Whitley Creek Type A Mowing 15 EA _________ _________

0002o. Lithia Springs Land 5 EA _________ _________

Treatment Type A Mowing

0002p. Opossum Creek Land 5 EA _________ _________

0002q. Lithia Springs Chautauqua “B” 3 EA _________ _________ Mowing

0002r. Camp Camfield “B” Mowing 3 EA _________ _________

0002s. Lithia Springs “B” Mowing 3 EA _________ _________

0002t. Opossum Creek “B” Mowing 3 EA _________ _________

0002u. Coon Creek “B” Mowing 3 EA _________ _________

0002v. Whitley Creek “B” Mowing 3 EA _________ _________

0002w. Whitley Creek Land 3 EA _________ _________

Treatment “B” Mowing

0002x. Bo Wood “B” Mowing 3 EA _________ _________

0002y. Dam West Beach 3 EA _________ _________ Sand Maintenance

0002z. Sullivan Beach 3 EA _________ _________

0002aa. Wilborn Creek Beach 3 EA _________ _________

0002ab. Lithia Springs Beach 3 EA _________ _________

0002ac. Coon Creek Beach 3 EA _________ _________

0002ad. Supply Mulch 6 EA _________ _________

0002ae. Bed Maintenance 12 EA _________ _________

0003 TURF MANAGEMENT TBD JOB TBD TBD

0003a. Turf Fertilization* 5 AC _________ _________

0003b. Overseeding* 5 AC _________ _________

0003c. Aeration* 5 AC _________ _________

0003d. Turf Renovation with 5 TN _________ _________ Topsoil Placement

0003e. Turf Renovation without 500 SF _________ _________

0003f. Turf Renovation without 5 AC _________ _________ Topsoil Placement*

0004 CHEMICAL APPLICATION TBD JOB TBD TBD

0004a. Poison Ivy Control* 3 AC _________ __________

0004b. Broadleaf Control* 40 AC __________ __________

0004c. Level 1 Vegetation Control* 3 AC __________ __________

0004d. Chemical Application for 10 AC __________ __________ Turf Growth Regulator

0005 TREE/SHRUB PLANTING TBD JOB TBD TBD

0005a. Containerized Tree/Shrub Planting 6 EA _________ _________

0006 GENERAL MOWING TBD JOB TBD TBD

0006a. Type A Mowing* 15 AC _________ _________

0006b. Type B Mowing * 40 AC _________ _________

Base Year Total _____________

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

1001 FLOOD RISK MANAGEMENT MOWING TBD JOB TBD TBD

1001a. Administration Building 15 EA _________ _________ and Visitor Center Area

1001b. Main Dam and Spillway Type 15 EA _________ _________ A Mowing

1001c. Dam West Type A Mowing 15 EA _________ _________

1001d. Dam East Type A Mowing 15 EA _________ _________

1001e. Dam East and Spillway “B” Mowing 3 EA _________ _________

1001f. Dam West “B” Mowing 3 EA _________ _________

1002 RECREATION AREA GROUNDS TBD JOB TBD TBD

MAINTENANCE

1002a. Lithia Springs Type A Mowing 15 EA _________ _________

1002b. Opossum Creek Type A Mowing 5 EA _________ _________

1002c. Coon Creek Type A Mowing 15 EA _________ _________

1002d. Lone Point Type A Mowing 5 EA _________ _________

1002e. Sullivan Beach Type A Mowing 15 EA _________ _________

1002f. Okaw Bluff Type A Mowing 15 EA _________ _________

1002g. Bo Wood Type A Mowing 5 EA _________ _________

1002h. Camp Camfield Type A Mowing 15 EA _________ _________

1002i. Wilborn Creek Type A Mowing 15 EA _________ _________

1002j. Wilborn Creek Group Camp 15 EA _________ _________

1002k. Signs Type A Mowing 5 EA _________ _________

1002l. Wood’s Lake East Type A Mowing 15 EA _________ _________

1002m. Wood’s Lake West Type A Mowing 15 EA _________ _________

1002n. Whitley Creek Type A Mowing 15 EA _________ _________

1002o. Lithia Springs Land 5 EA _________ _________

1002p. Opossum Creek Land 5 EA _________ _________

1002q. Lithia Springs Chautauqua “B” 3 EA _________ _________

1002r. Camp Camfield “B” Mowing 3 EA _________ _________

1002s. Lithia Springs “B” Mowing 3 EA _________ _________

1002t. Opossum Creek “B” Mowing 3 EA _________ _________

1002u. Coon Creek “B” Mowing 3 EA _________ _________

1002v. Whitley Creek “B” Mowing 3 EA _________ _________

1002w. Whitley Creek Land 3 EA _________ _________

1002x. Bo Wood “B” Mowing 3 EA _________ _________

1002y. Dam West Beach 3 EA _________ _________

1002z. Sullivan Beach 3 EA _________ _________

1002aa. Wilborn Creek Beach 3 EA _________ _________

1002ab. Lithia Springs Beach 3 EA _________ _________

1002ac. Coon Creek Beach 3 EA _________ _________

1002ad. Supply Mulch 6 EA _________ _________

1002ae. Bed Maintenance 12 EA _________ _________

1003 TURF MANAGEMENT TBD JOB TBD TBD

1003a. Turf Fertilization* 5 AC _________ _________

1003b. Overseeding* 5 AC _________ _________

1003c. Aeration* 5 AC _________ _________

1003d. Turf Renovation with 5 TN _________ _________

1003e. Turf Renovation without 500 SF _________ _________

1003f. Turf Renovation without 5 AC _________ _________

1004 CHEMICAL APPLICATION TBD JOB TBD TBD

1004a. Poison Ivy Control* 3 AC __________ _________

1004b. Broadleaf Control* 40 AC __________ _________

1004c. Level 1 Vegetation Control* 3 AC __________ _________

1004d. Chemical Application for 10 AC __________ _________

1005 TREE/SHRUB PLANTING TBD JOB TBD TBD

1005a. Containerized Tree/Shrub Planting 6 EA _________ _________

1006 GENERAL MOWING TBD JOB TBD TBD

1006a. Type A Mowing* 15 AC _________ _________

1006b. Type B Mowing * 40 AC _________ _________

Option Year 1 Total _____________

2001 FLOOD RISK MANAGEMENT MOWING TBD JOB TBD TBD

2001a. Administration Building 15 EA _________ _________ and Visitor Center Area

2001b. Main Dam and Spillway Type 15 EA _________ _________ A Mowing

2001c. Dam West Type A Mowing 15 EA _________ _________

2001d. Dam East Type A Mowing 15 EA _________ _________

2001e. Dam East and Spillway “B” Mowing 3 EA _________ _________

2001f. Dam West “B” Mowing 3 EA _________ _________

2002 RECREATION AREA GROUNDS TBD JOB TBD TBD

2002a. Lithia Springs Type A Mowing 15 EA _________ _________

2002b. Opossum Creek Type A Mowing 5 EA _________ _________

2002c. Coon Creek Type A Mowing 15 EA _________ _________

2002d. Lone Point Type A Mowing 5 EA _________ _________

2002e. Sullivan Beach Type A Mowing 15 EA _________ _________

2002f. Okaw Bluff Type A Mowing 15 EA _________ _________

2002g. Bo Wood Type A Mowing 5 EA _________ _________

2002h. Camp Camfield Type A Mowing 15 EA _________ _________

2002i. Wilborn Creek Type A Mowing 15 EA _________ _________

2002j. Wilborn Creek Group Camp 15 EA _________ _________

2002k. Signs Type A Mowing 5 EA _________ _________

2002l. Wood’s Lake East Type A Mowing 15 EA _________ _________

2002m. Wood’s Lake West Type A Mowing 15 EA _________ _________

2002n. Whitley Creek Type A Mowing 15 EA _________ _________

2002o. Lithia Springs Land 5 EA _________ _________

2002p. Opossum Creek Land 5 EA _________ _________

2002q. Lithia Springs Chautauqua “B” 3 EA _________ _________

2002r. Camp Camfield “B” Mowing 3 EA _________ _________

2002s. Lithia Springs “B” Mowing 3 EA _________ _________

2002t. Opossum Creek “B” Mowing 3 EA _________ _________

2002u. Coon Creek “B” Mowing 3 EA _________ _________

2002v. Whitley Creek “B” Mowing 3 EA _________ _________

2002w. Whitley Creek Land 3 EA _________ _________

2002x. Bo Wood “B” Mowing 3 EA _________ _________

2002y. Dam West Beach 3 EA _________ _________

2002z. Sullivan Beach 3 EA _________ _________

2002aa. Wilborn Creek Beach 3 EA _________ _________

2002ab. Lithia Springs Beach 3 EA _________ _________

2002ac. Coon Creek Beach 3 EA _________ _________

2002ad. Supply Mulch 6 EA _________ _________

2002ae. Bed Maintenance 12 EA _________ _________

2003 TURF MANAGEMENT TBD JOB TBD TBD

2003a. Turf Fertilization* 5 AC _________ _________

2003b. Overseeding* 5 AC _________ _________

2003c. Aeration* 5 AC _________ _________

2003d. Turf Renovation with 5 TN _________ _________

2003e. Turf Renovation without 500 SF _________ _________

2003f. Turf Renovation without 5 AC _________ _________

2004 CHEMICAL APPLICATION TBD JOB TBD TBD

2004a. Poison Ivy Control* 3 AC _________ _________

2004b. Broadleaf Control* 40 AC __________ _________

2004c. Level 1 Vegetation Control* 3 AC __________ _________

2004d. Chemical Application for 10 AC __________ _________

2005 TREE/SHRUB PLANTING TBD JOB TBD TBD

2005a. Containerized Tree/Shrub Planting 6 EA _________ _________

2006 GENERAL MOWING TBD JOB TBD TBD

2006a. Type A Mowing* 15 AC _________ _________

2006b. Type B Mowing * 40 AC _________ _________

Option Year 2 Total _____________

3001 FLOOD RISK MANAGEMENT MOWING TBD JOB TBD TBD

3001a. Administration Building 15 EA _________ _________ and Visitor Center Area

3001b. Main Dam and Spillway Type 15 EA _________ _________ A Mowing

3001c. Dam West Type A Mowing 15 EA _________ _________

3001d. Dam East Type A Mowing 15 EA _________ _________

3001e. Dam East and Spillway “B” Mowing 3 EA _________ _________

3001f. Dam West “B” Mowing 3 EA _________ _________

3002 RECREATION AREA GROUNDS TBD JOB TBD TBD

3002a. Lithia Springs Type A Mowing 15 EA _________ _________

3002b. Opossum Creek Type A Mowing 5 EA _________ _________

3002c. Coon Creek Type A Mowing 15 EA _________ _________

3002d. Lone Point Type A Mowing 5 EA _________ _________

3002e. Sullivan Beach Type A Mowing 15 EA _________ _________

3002f. Okaw Bluff Type A Mowing 15 EA _________ _________

3002g. Bo Wood Type A Mowing 5 EA _________ _________

3002h. Camp Camfield Type A Mowing 15 EA _________ _________

3002i. Wilborn Creek Type A Mowing 15 EA _________ _________

3002j. Wilborn Creek Group Camp 15 EA _________ _________

3002k. Signs Type A Mowing 5 EA _________ _________

3002l. Wood’s Lake East Type A Mowing 15 EA _________ _________

3002m. Wood’s Lake West Type A Mowing 15 EA _________ _________

3002n. Whitley Creek Type A Mowing 15 EA _________ _________

3002o. Lithia Springs Land 5 EA _________ _________

3002p. Opossum Creek Land 5 EA _________ _________

3002q. Lithia Springs Chautauqua “B” 3 EA _________ _________

3002r. Camp Camfield “B” Mowing 3 EA _________ _________

3002s. Lithia Springs “B” Mowing 3 EA _________ _________

3002t. Opossum Creek “B” Mowing 3 EA _________ _________

3002u. Coon Creek “B” Mowing 3 EA _________ _________

3002v. Whitley Creek “B” Mowing 3 EA _________ _________

3002w. Whitley Creek Land 3 EA _________ _________

3002x. Bo Wood “B” Mowing 3 EA _________ _________

3002y. Dam West Beach 3 EA _________ _________

3002z. Sullivan Beach 3 EA _________ _________

3002aa. Wilborn Creek Beach 3 EA _________ _________

3002ab. Lithia Springs Beach 3 EA _________ _________

3002ac. Coon Creek Beach 3 EA _________ _________

3002ad. Supply Mulch 6 EA _________ _________

3002ae. Bed Maintenance 12 EA _________ _________

3003 TURF MANAGEMENT TBD JOB TBD TBD

3003a. Turf Fertilization* 5 AC _________ _________

3003b. Overseeding* 5 AC _________ _________

3003c. Aeration* 5 AC _________ _________

3003d. Turf Renovation with 5 TN _________ _________

3003e. Turf Renovation without 500 SF _________ _________

3003f. Turf Renovation without 5 AC _________ _________

3004 CHEMICAL APPLICATION TBD JOB TBD TBD

3004a. Poison Ivy Control* 3 AC _________ _________

3004b. Broadleaf Control* 40 AC __________ _________

3004c. Level 1 Vegetation Control* 3 AC __________ _________

3004d. Chemical Application for 10 AC __________ _________

3005 TREE/SHRUB PLANTING TBD JOB TBD TBD

3005a. Containerized Tree/Shrub Planting 6 EA _________ _________

3006 GENERAL MOWING TBD JOB TBD TBD

3006a. Type A Mowing* 15 AC _________ _________

3006b. Type B Mowing * 40 AC _________ _________

Option Year 3 Total _____________

4001 FLOOD RISK MANAGEMENT MOWING TBD JOB TBD TBD

4001a. Administration Building 15 EA _________ _________ and Visitor Center Area

4001b. Main Dam and Spillway Type 15 EA _________ _________ A Mowing

4001c. Dam West Type A Mowing 15 EA _________ _________

4001d. Dam East Type A Mowing 15 EA _________ _________

4001e. Dam East and Spillway “B” Mowing 3 EA _________ _________

4001f. Dam West “B” Mowing 3 EA _________ _________

4002 RECREATION AREA GROUNDS TBD JOB TBD TBD

4002a. Lithia Springs Type A Mowing 15 EA _________ _________

4002b. Opossum Creek Type A Mowing 5 EA _________ _________

4002c. Coon Creek Type A Mowing 15 EA _________ _________

4002d. Lone Point Type A Mowing 5 EA _________ _________

4002e. Sullivan Beach Type A Mowing 15 EA _________ _________

4002f. Okaw Bluff Type A Mowing 15 EA _________ _________

4002g. Bo Wood Type A Mowing 5 EA _________ _________

4002h. Camp Camfield Type A Mowing 15 EA _________ _________

4002i. Wilborn Creek Type A Mowing 15 EA _________ _________

4002j. Wilborn Creek Group Camp 15 EA _________ _________

4002k. Signs Type A Mowing 5 EA _________ _________

4002l. Wood’s Lake East Type A Mowing 15 EA _________ _________

4002m. Wood’s Lake West Type A Mowing 15 EA _________ _________

4002n. Whitley Creek Type A Mowing 15 EA _________ _________

4002o. Lithia Springs Land 5 EA _________ _________

4002p. Opossum Creek Land 5 EA _________ _________

4002q. Lithia Springs Chautauqua “B” 3 EA _________ _________

4002r. Camp Camfield “B” Mowing 3 EA _________ _________

4002s. Lithia Springs “B” Mowing 3 EA _________ _________

4002t. Opossum Creek “B” Mowing 3 EA _________ _________

4002u. Coon Creek “B” Mowing 3 EA _________ _________

4002v. Whitley Creek “B” Mowing 3 EA _________ _________

4002w. Whitley Creek Land 3 EA _________ _________

4002x. Bo Wood “B” Mowing 3 EA _________ _________

4002y. Dam West Beach 3 EA _________ _________

4002z. Sullivan Beach 3 EA _________ _________

4002aa. Wilborn Creek Beach 3 EA _________ _________

4002ab. Lithia Springs Beach 3 EA _________ _________

4002ac. Coon Creek Beach 3 EA _________ _________

4002ad. Supply Mulch 6 EA _________ _________

4002ae. Bed Maintenance 12 EA _________ _________

4003 TURF MANAGEMENT TBD JOB TBD TBD

4003a. Turf Fertilization* 5 AC _________ _________

4003b. Overseeding* 5 AC _________ _________

4003c. Aeration* 5 AC _________ _________

4003d. Turf Renovation with 5 TN _________ _________

4003e. Turf Renovation without 500 SF _________ _________

4003f. Turf Renovation without 5 AC _________ _________

4004 CHEMICAL APPLICATION TBD JOB TBD TBD

4004a. Poison Ivy Control* 3 AC _________ _________

4004b. Broadleaf Control* 40 AC __________ _________

4004c. Level 1 Vegetation Control* 3 AC __________ _________

4004d. Chemical Application for 10 AC __________ _________

4005 TREE/SHRUB PLANTING TBD JOB TBD TBD

4005a. Containerized Tree/Shrub Planting 6 EA _________ _________

4006 GENERAL MOWING TBD JOB TBD TBD

4006a. Type A Mowing* 15 AC _________ _________

4006b. Type B Mowing * 40 AC _________ _________

Option Year 4 Total _____________

PWS

Grounds Maintenance Services at Lake Shelbyville, Shelbyville, Illinois

1. GENERAL

1.1. Scope of Work. The Contractor shall furnish all equipment, material, supplies, and labor necessary to perform grounds maintenance services anywhere inside the Lake Shelbyville Project boundary line.

Grounds maintenance includes, but not limited to; mowing, trimming; and vegetative control (herbicide application) in or around riprapped areas, waste water treatment lagoons, unmowable areas, guard rails, fences, sidewalks, beaches, parking lot areas, and roadways; grass seeding, fertilizing, bed maintenance, containerized tree plantings, and renovation at Lake Shelbyville in accordance with the specifications contained herein. All work shall be performed to the satisfaction of the Contracting Officer.

1.2. Project Description and Information. Lake Shelbyville is an 11,100 acre lake that is a very popular outdoor recreation destination for approximately 2.5 to 3.5 million people each year. The US Army Corps of Engineers manages a total of eleven recreation areas at Lake Shelbyville.

1.3. Pre-bid Meeting and Site Visit. A pre-bid meeting and site visit will be held at the Lake Shelbyville Visitor

Center, 1989 State Hwy 16 Shelbyville, IL 62565. For information regarding the meeting and site visit contact the Lake Shelbyville Project Office at (217) 774-3951 Ext: 7011 or 7008. All bidders are strongly encouraged to attend the pre-bid meeting and site visit. WARNING: IN NO EVENT SHALL A FAILURE

TO INSPECT THE SITE CONSTITUTE GROUNDS FOR WITHDRAWAL OF A BID AFTER

OPENING.

1.4. Post Award Conference. A post award conference will be scheduled approximately 5 working days after the contract award date. The Contractor is required to attend this meeting.

1.5. Quality Control Plan. At the post award conference and work site inspection, the Contractor shall furnish a Quality Control Plan to the COR for approval. Any changes to the approved plan shall be submitted to the COR for approval twenty-four hours prior to implementation of the Quality Control Plan change. Note: The Contractor’s initial Quality Control Plan and any changes must be approved by the COR before commencement of any work. The initial and each individual service Quality Control Plan shall include as a minimum the information shown in Section H.

1.6. Definitions.

1.6.1. Contractor. The term “Contractor” refers to the prime Contractor and all contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

1.6.2. Contractor Representative. The term “Contractor Representative” refers to a foreman or superintendent, assigned to represent the interests of the Contractor with regards to all matters involving the contract.

1.6.3. Contracting Officer. The term "Contracting Officer" (KO) means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer. The term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer (COR) acting within the limits of their authority.

1.6.4. Contracting Officer Representative (COR). The person authorized in writing as the Authorized Representative of the Contracting Officer.

1.6.5. Quality Control. The term “Quality Control” refers to the action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to ensure they meet the specifications and requirements of this contract.

1.6.6. Quality Assurance. The term “Quality Assurance” refers to action taken by the government to ensure the Contractor’s quality control system is functioning and effective, and the Contractor is providing services, which are in accordance with this contract.

1.6.7. Quality Assurance Surveillance Plan (QASP). This is a detailed plan defining Government inspection methods (see Appendix C)

1.6.8. Contract Discrepancy Report (CDR). A CDR is a formal document used by the Government to process defects in services (see Appendix C). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must (1) identify the cause and corrective action taken, and

(2) identify Contractor action to prevent recurrence.

1.6.8.1. The KO will evaluate the Contractor's response and take appropriate action, which may include making necessary deductions. Upon finalization of the CDR, the Contractor and the KO must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the KO. The KO monitors all CDR's issued, and the CDR's are the principle evidence used by the KO in determining government contract actions such as termination or decision not to exercise options.

1.7. Safety.

1.7.1. General. All work shall be performed in accordance with safety requirements set forth in the most up to date United States Army Corps of Engineers Manual, EM 385-1-1, entitled “Safety and Health Requirement Manual”, and all other current revisions. Copies of the Safety Manual are available online at the USACE publications site:https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf.The Contractor shall be responsible for complying with the current edition and all changes posted on the web. All equipment and materials will be inspected by the Government. The COR will notify the Contractor of any noncompliance with these provisions. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor, shall be deemed sufficient for the purpose. If the Contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor. Compliance with the provisions of this clause by subcontractors will be the responsibility of the Contractor.

1.7.2. Safety Exposure Report. Contractor shall submit, in writing, a monthly safety exposure report. The report shall be submitted by the third (3rd) working day of the following month, (i.e. January’s report is due by the third day of February). This report shall include (1) the total employee hours worked by employees during the preceding month, and (2) detailed descriptions of any accidents or injuries sustained on the project by their employees during the preceding month, including copies of documents for claims under Workman’s Compensation. Safety Exposure Example: Month of October Mowing (5) People at six (6) hours per day for ten (10) equals (=) three hundred (300) man-hours; Trimming two (2) People four (4) hours per day two (2) days = sixteen (16) man-hours; Total man hours for month of October equals three hundred sixteen (316).

1.7.3. Accident Prevention Program. The Contractor shall develop and submit an Accident Prevention

Program using the form located in Appendix A prior to commencing work.

1.7.4. Specific. Following are accident prevention requirements specifically applicable to this work.

However, they should not be construed to be all-inclusive. The Safety and Health Requirements

Manual, referenced in Paragraph 1.7.1 is mandatory and pertinent provisions will be applied to all work under the jurisdiction of the Corps of Engineers. Paragraph references are to EM 385-1-1.

1.7.4.1. Provide rollover protective structure (ROPS) to comply with paragraph 18.B.13.

1.7.4.2. Provide and use seat belts (tractors equipped with ROPS), paragraph 18.B.09.

1.7.4.3. Use high visibility work vests when working on or near roads, paragraph 05.F.

1.7.4.4. Carry and store gasoline only in approved safety containers, paragraph 09.B.08.

1.7.4.5. Use and maintain guards on equipment, paragraph 18.B.08.

1.7.4.6. Use safety shoes when using mower, Appendix A, Section 3.k.11.

1.7.4.7. Use "Slow Moving Vehicle" signs on tractors, paragraph 08.A.06.M and Figure 8-8

1.7.4.8. Use eye and/or face protection devices, Appendix A, Section 3.k.11.

1.7.4.9. Use ear protection while operating weed eaters, Appendix A, Section 3.k.11.

1.7.4.10. Report all accidents resulting in lost time and/or property damage incidents resulting in

$250.00 or more to the Contracting Officer, within two (2) working days. Loss of life, incidents with public persons or any accident regardless of consequences if it is suspected that it will result in unfavorable criticism of the Corps of Engineers is to be immediately reported to the Contracting Officer, Section 01.D.

1.7.4.11. No alcohol or drugs permitted during working hours, paragraph 01.C.02.

1.7.4.12. Provide suitable size, immediately accessible, fire extinguishers on equipment and vehicles, Section 09.F.02

1.7.4.13. Provide a 16-unit first aid kit containing the minimum fill contents (EM 385-1-1 Table 3-1) and one pocket mouth piece or CPR barrier at each job site when employees are present and working. Section 03.B. First-Aid Kits

1.8. Security. The Contractor shall be responsible for maintaining recreation area security during the performance of this contract at all times that facilities are to be closed to the public. The Contractor shall lock gates to recreation areas that are closed to the public while in areas and upon departure from areas.

1.8.1. Certain areas, at various times throughout the duration of this contract, will require keys to gain access. Keys will be provided by the Government. If key(s) are lost and/or not returned, a deduction fee of $500.00 per key will be made from the Contractor’s invoice. Keys will not be reproduced by the Contractor. The Contractor will supply, and update as needed, a list of employees who have keys and which keys they have been issued.

1.8.2. Access and General Protection/Security Policy and Procedures. All contractors and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes

1.8.2.1. For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.8.3. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say

Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the project office) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training

1.8.4. Contractor will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. The contractor will coordinate with the COR and/or the facility security office for access when required. (Use when security clearances are not required, i.e. facility repair or construction). All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.8.5. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file

1.9. Access. The Contractor shall be responsible for access to, into, and through all locations. Access to locations may or may not be through locked barricades or gates on Government property and shall be by routes approved by the COR in advance prior to entry. All gates must be locked open or locked shut. At no time will an access gate be left unsecured and swinging in the wind.

1.10. Report Unusual Conditions. The Contractor shall inform the COR of any unusual conditions observed such as but not limited to dumping, vandalism, water leaks, or changes in the surface of the main dam such as depressions or erosion.

1.11. Vehicle Use. The contractor shall not drive licensed vehicles off the paved or gravel access roads onto the grass at any time without prior approval of the COR. All damage from off road vehicle use shall be repaired to original conditions at the contractor's expense. The speed of the vehicles and mowing equipment will be monitored and any violations will be brought to the contractor’s attention. Citations can be issued by the park rangers for failure to observe posted speed limits and careless and negligent use of vehicles or equipment. If these vehicle use requirements are violated, action can be taken under the safety requirements of this contract. Complaints from our customers will usually be considered to be valid and actions can be taken.

1.12. Damage to Government Property. It is the contractor's responsibility in the course of performing the contractual work to guard against destruction, injury, defacement, removal or any alteration of public property including, but not limited to developed facilities and vegetative growth. In the event public property is damaged it is the contractor's responsibility to notify the COR of damage within 24 hours.

Upon approval of the COR, replacement or repair shall be made within 10 calendar days of the incident.

Under no circumstance shall trees or shrubs be damaged by trimming equipment. Small trees can be easily girdled and killed using string trimmers ("weed eaters"). All trees and shrubs severely damaged or killed as a result of a contractor's trimming or mowing activities shall be replaced at contractor's expense according to guidelines and specifications supplied by the COR. If trees or shrubs are to be replaced the Government will assign a planting date during the next spring or fall planting season.

1.13. Customer Service. This work will be performed on public lands and will be witnessed by the public.

Since the public is our customer the contractor will be expected to treat the public with respect. This includes mowing and trimming so that debris is deflected away from people and equipment to avoid accidents. It also means working with people to have a minimum impact on their plans to use the facilities (An example of this would be delaying the mowing of a campsite to avoid spreading dust while campers are eating a meal). The Contractor shall be required to cooperate and coordinate with the COR any operations in and around any other Contractors work crews or Government employees which may be working within the contract areas. It should be noted that the schedules and assignments must still be accomplished while meeting the needs of our customers. Contractor shall notify the COR of any campsites that were not mowed or trimmed due to customer service.

1.14. Changes. The Government reserves the option, should it become necessary, to decrease, increase, or eliminate services, service frequencies and/or facility quantities in any or all recreation areas or portions of recreation areas. The Government may, at any time during the duration of this contract, open or close recreation area or any portion of a recreation area and add or delete services in a recreation area. In addition, the Contracting Officer may, on special occasions such as major holidays or special events, change or reschedule a service frequency in order to provide for public safety and avoid conflicts with increased visitation. In the event changes occur, the KO or COR will notify the Contractor a minimum of 24 hours prior to the changes.

1.15. The Government regularly uses volunteers to supplement work facilitated on the Lake Shelbyville Project.

As stated, the Government reserves the right to use, at any time, volunteers to complete any of the work stated in this contract.

1.16. Recreation Area Upgrades and Additions. The Government reserves the right to make modifications and/or add landscape structures within the existing mowing limits during the contract period. This may include but not limited to planting of trees, shrubs, native grass areas, installing fences, and other facility improvements. Items such as posts, rocks, and similar items may be added at the rate of about 25 to 50 items per year. It is the contractor's responsibility to account for this in their bid and no additional payments will be allowed for this work. No payment or considerations shall be due to the Contractor for such additions or physical upgrades to recreation areas.

1.17. Service Schedule.

1.17.1. Notification. The COR will notify the contractor a minimum of 5 days prior to commencing work.

After the Contractor has been notified, a written assignment schedule will be made available to the contractor. The written assignment schedule will include the starting date and the progressive order of areas to be serviced. The government reserves the right to designate the starting point and sequence of mowing areas. Work shall not begin before the assigned starting date.

1.18. Service Schedule Requirements. No work within the campgrounds or beach areas will be permitted on

Saturdays, Sundays, or holidays unless this restriction is specifically waived by the COR. In campgrounds (all areas controlled by fee booths or designated as a group camp area), work will be permitted between the hours of 9 a.m. and 5 p.m. Work in all of the other areas will be permitted from 7 a.m. to half an hour after sunset. No chemicals can be applied on Friday thru Sunday or within 10 days of a holiday when the recreation areas are open to the public unless, otherwise approved by the COR. The COR will grant fair and reasonable time extensions in the event of inclement weather or unsuitable ground conditions. Under such conditions the Contractor can request an inspection of ground conditions by the COR to determine if conditions become too severe or impractical to continue the assignment. The COR can require all areas to be completed during a single assignment. Note: The contractor shall notify the COR a minimum of two (2) hours before completing an area so that the area can be inspected upon completion. All work in an area shall be completed before beginning work in other areas. With permission of the COR, the contractor may work in different recreation areas with separate and different work crews; however, all work including trimming and/or spraying, must be completed and inspected before each crew moves to another area. In the event that the area is completed after 3:00 PM., when quality assurance inspectors are unavailable, the contractor may move to another location. However, the contractor is responsible for returning to the area to correct any problems found on the next day’s inspection. Quality Assurance Inspectors will be available from 8:00 AM until 3:00 PM Monday-Friday. No work will be permitted on Saturdays, Sundays, or holidays in the campgrounds or beach areas unless this restriction is specifically waived by the Contracting Officer. Work will be permitted inside the campgrounds and beach areas between the hours of 9:00 AM and 5:00 PM on weekdays. Inhabited picnic or campsites shall be trimmed or mowed using extreme care, and with the discharge directed away from inhabitants, facilities, sidewalks, roadways, and equipment.

1.19. Insurance Requirement. As required by the Contract Clause entitled “Insurance Work on a Government

Installation”, the Contractor shall furnish to the KO, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance required.

1.20. Contractor Availability.

1.20.1. Meetings. During the course of this contract, the Contractor or an authorized representative shall meet with the COR each working day. Meetings may be in person at the Administration Office or by phone during normal working hours between 8 a.m. and 11 a.m. If a CDR is issued, mutual effort will be made to resolve all problems identified to preclude their recurrence. The COR may reduce the frequency of these meetings if mutually agreeable between the COR and the Contractor.

1.20.2. Electronic Communication. The Contractor shall maintain a cell phone to receive messages. If the

COR leaves a message between the hours of 7 a.m. and 8 p.m., the Contractor shall call back within 30 minutes of the time the message is left. The Contractor shall provide crew leaders a cell phone with numbers provided to the Government. The system provided shall ensure communications between the Government and the Contractor crew leader(s) during all hours of scheduled work.

1.21. Personnel Requirement.

1.21.1. Labor Requirements. The Contractor shall furnish employees required to satisfactorily perform the work described herein. The Contractor must submit a list of employees that includes contact information to the COR before any work commences.

1.21.2. Supervision. The Contractor shall establish a defined chain of command including Contractor

Representatives, Quality Control Inspectors, and crew leaders. The Contractor Representative and Quality Control inspectors shall ensure compliance with contract specifications. The Contractor Representatives and/or Quality Control personnel shall be required to have a copy of the contract and maps in their possession at all times for referral concerning questions of Contractor responsibility.

1.21.2.1. Contractor Representative. The Contractor shall appoint in writing, subject to the approval of the COR, a minimum of two Contractor Representatives to serve as supervisors. A minimum of one Supervisor will be on the job site at all times during scheduled mowing services and have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination and supervision, whenever work specified herein is being performed. The Contractor Representative serves as the central point of contact with the Government for performance of all work under this contract. The Contractor Representative shall deal directly with the COR for normal day-to-day administration of this contract. These individuals may also serve as Quality Control inspectors, provided that their job performance in each category is maintained at an acceptable level to the COR.

1.21.2.2. Quality Control Inspector. The Contractor is responsible for insuring that all work performed under this contract, including any performed by subcontractors, is in accordance with the specifications. To accomplish this, the Contractor shall appoint in writing, subject to the approval of the COR, two Quality Control inspectors, who shall be responsible for the requirements set forth in this contract.

1.21.2.3. Crew Leader. The Contractor shall designate a responsible employee in each work crew to act as work leader, and to complete a daily activity report, which is to be submitted to the COR by 8:00 AM the following day on which services are performed under this contract. The daily activity report for each work crew shall include, as a minimum crew leader’s name;

date, crew designation; list of location, bid item, time completed; location of non-serviced items; list of any damage or vandalism.

1.21.3. Contractor’s Employees. The majority of work will be performed in the presence of the general public; thus conduct of all employees is critical and will be closely monitored. The Contractor or their employees while performing work under this contract shall consume no alcoholic beverages or illegal drugs and shall remain fully clothed. The COR may require the Contractor to immediately remove any employee of the Contractor from the worksite who endangers persons or property.

Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible. No such removal however, will reduce the Contractor’s obligation to perform all work required under this contract.

2. INSPECTIONS

2.1. Contractor Quality Control. The Contractor is required to establish and maintain an adequate Quality Control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization is in full compliance with this contract. The Contractor shall designate, in writing, Quality Control inspectors, whose duty shall be to verify contract compliance of all work performed, to include reviewing each work leader's daily activity report to ensure that it is legible, understandable, and complete, and to notify the COR of anything requiring his/her immediate attention. The Contractor Quality Control inspectors shall provide the COR with a copy of all Quality Control reports by 8:00 AM of the following day on which services are performed under this contract.

2.2. Government Quality Assurance. The Government will monitor and inspect the Contractor's operation to ensure the Quality Control Plan is in place and is working, and that the Contractor's performance meets all contract specifications. The Government will monitor the Contractor's service performance through a Quality Assurance Surveillance Plan (QASP), see Appendix C, utilizing the random sampling, periodic inspection, customer input, or contractor self-reporting methods. The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly. The QASP is included for information purposes only, and will not be made part of any resulting contract.

2.3. Re-performance and Re-inspection. The Government may require the Contractor to re-perform services, which are found to be deficient by the Quality Assurance inspector. Should it become necessary for the Government Quality Assurance inspector to perform re-inspections of defective work that was required to be redone (due to failure of the Contractor's Quality Control system to locate and cure these deficiencies prior to the initial Quality Assurance inspection), the contractor shall be responsible for all cost associated with Government Cost incurred for re-performance of inspections. Such cost shall include, but not be limited to, the fully burdened rate for the following individuals to perform re-inspections and associated administrative functions; Quality Assurance Representative, COR, Management Review, Contracting

Specialist, Contracting Officer and the cost of any government vehicle or equipment use to complete the re-inspection.

3. ENVIRONMENTAL PROTECTION

3.1.1. General. This paragraph prescribes actions required for the prevention of environmental pollution during and as the result of operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species of importance to human life; or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land and involves noise, solid waste management, and management of radiant energy, and radioactive materials, as well as other pollutants.

3.1.2. Protection of Land Resources. The areas on which the work is to be performed under this contract, and the land resources adjacent thereto, shall be preserved in their present condition.

3.1.3. Protection of Water Resources. Lakes, ditches, rivers, canals, waterways, or reservoirs shall not be polluted with fuels, oil, bitumen’s, calcium chloride, insecticides, herbicides, or other similar materials harmful to fish, shell fish, wildlife, or materials which may be detrimental to outdoor recreation.

3.1.4. Disposal of Materials. The methods and locations of disposal of materials, wastes, effluents, trash, garbage, oil, grease, chemicals, and other like materials shall be approved by the COR.

3.1.5. Permits and Responsibilities. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations, in connection with the execution of the work. The contractor shall be similarly responsible for all damages to persons or property that occur as a result of their fault or negligence; shall take proper safety and health precautions to protect the work, the public, and all the property of others; shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract.

3.1.6.EPA Designated (CPG). Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

3.1.7. Bio Based. The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

3.2. Removal of Equipment and Other materials. Upon completion of mowing in each area, the contractor shall remove from the site of work, all equipment, unused materials, and any waste materials and rubbish resulting from the operation performed herein.

3.3. Property Storage. The Contractor will not be allowed to store any property on Government property unless approved in advance by the COR. If approval is given for property storage, the Government assumes no responsibility for the safety or security of property left on Government property. Property shall be removed from the work site as soon as possible after the completion of the work described herein.

3.4. Payment. Payment will be made monthly or…