A23 Shredding-RFQ Cleveland.doc

HQ0423-20-R0018

REQUEST FOR QUOTE (RFQ)

DFAS Cleveland, OH Shredding Services

This is a combined synopsis/solicitation (RFQ) for the purchase of obtaining services for collection, shredding/destruction and disposal of Government paper/material on an as needed basis ats Cleveland, OH in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Under FAR Part 13.3 the Government intends to award a single firm fixed price (FFP) contract for a base and four option-year periods. This will be a total small business set-aside. NAICS code for this announcement is 561990 with small business size standard $12 million.

Title of Requirement: Shredding Services for DFAS-Cleveland, Ohio as described herein.

Reference No.: HQ0423-20-R-0018 Issued By:

Point of Contact (POC): Sharon Brenner DFAS Contract Services Directorate

3990 E. Broad Street

Columbus, OH 43213-1152

Phone Number: (614) 701-4154 E-mail Address: sharon.e.brenner.civ@mail.mil Contract Type: Under FAR Part 12 and FAR Part 13, the Government intends to award a single Firm Fixed-Price (FFP) order.

Place of Performance:

Site 1: DFAS-Cleveland

Anthony J. Celebrezze Federal Building

1240 E. Ninth Street, Cleveland, OH 44199 Site 2: DFAS-Cleveland

Isaac I. Campbell (Bratenahl)

555 East 88th Cleveland, Ohio 44108

Period of performance: One (1) twelve (12) month base period and four (4) twelve (12) month option periods anticipated to begin on 25 May 2020 approximately.

Prices: DFAS Cleveland is seeking price reductions from the prices listed under your published price list. Pricing shall be fixed and include all delivery, travel, parts and labor as these items shall not be billed separately.

Instruction for Submission of Quote:

Furnish quote to the POC identified above on or before May 20, 2020 at 4:00 p.m est.. Quotes are to be submitted to Sharon.e.brenner.civ@mail.mil.

Description: Defense Finance and Accounting Service (DFA) requires shredding services on an as needed basis as described in the Performance Work Statement (attached separately):

There are two CLINs per year, CLIN 0001 is for site 1 shredding of paper and related items; CLIN 0002 is for site 2 shredding of paper and related items. The CLINS repeat for Option years 1 through 4.

Quote shall include:

· Unit prices as described on the Schedule of Items Table (attached separately).

· GSA schedule number (if applicable)

· DUNs number/Cage Code,

· Tax Identification number and

· Business size

Quotes are to remain valid for a minimum of 60 days and remain fixed for the remainder of the performance period. Open market and GSA quotes may be submitted and or accepted for this requirement.

Option(s) will be evaluated at time of award. (Ref FAR 52.217-5) Basis for Selection: Best Price and past performance. The Government will award a single contract resulting from this announcement to the responsible quoter whose quote conforms to the solicitation and provide the best price and favorable past performace. Please provide three references with contact names and numbers. Reminder: Please use the attachment titled Schedule of Items Table to submit pricing for your quote. Note: For calculation purposes, the maximum estimated quantity for each line item will be used to calculate total price based on unit price provided for evaluation.

6 months of additional services based on the last year of prices listed will be considered and factored for the purposes of evaluating for FAR Part 52.217-8, option to extend services. If the extension is required, it will be awarded based on the last period of performance pricing.

Invoices: : Payment will be made monthly, in accordance with the Prompt Payment Act. Invoices will include contract number, invoice number, total pounds/bins of paper/material shredded and date of pickup. Invoices will be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.eb.mil. (Reference clause 252.232.7003). When the 2-in-1 or Combo invoice is received by the COR via WAWF, the COR will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link.

Applicable Provisions and Clauses: The Government intends to include the following FAR and DFARS clauses and provisions, either by reference or in full text, in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov.

Provisions Incorporated by Reference:

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.212-1 Instructions to Offerors –Commerical Items (OCT 2018) FAR 52.212-3 Offeror Representations and Certifications –Commercial Items (OCT 2018)

FAR 52.212-4 Contract Terms and Conditions –Commercial Items (Oct 2018)

FAR 52.217-5 Evaluation of Options (JUL 1990) FAR 52.223-1 Hazardous Material Identification and Material Safety Data (JAN 1997) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

DFARS 252.204-7011 Alternative Line Item Structure (SEP 2011)

DFARS 252.215-7007 Notice of Intent to Resolicit (JUN 2012)

DFARS 252.215-7008 Only One Offer (OCT 2013)

DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons (JAN 2015) DFARS 252.225-7000 Buy American-Balance of Payments Program Certificate (NOV 2014)

Clauses Incorporated by Reference:

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.203-03 Gratuities (APR 1984) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

FAR 52.253-1 Computer Generated Forms (JAN 1991) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.203-7003 Agency Office of the Inspector General (DEC 2018) DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (OCT 2016)

DFARS 252.219-7003 Small Business Subcontracting Plan (MAR 2016)

DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxi or Hazardous

Materials (SEP 2014)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013)

DFARS 252.225-7001 Buy American and Balance of Payments Program –Basic (DEC 2016) DFARS 252.225-7012 Preference for Certain Domestic Commodities (AUG 2016)

DFARS 252.232-7003 Electronic Submission of Payment Requests (DEC 2018) DFARS 252.232-7006 Wide Area Work Flow (DEC 2018) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012)

DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) DFARS.252.246-7003 Notification of Potential Safety Issues (JUN 2013)

DFARS 252.247-7023 Transportation of Supplies by Sea – Basic (FEB 2019) Clauses Incorporated by Full Text (attached Separately) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERES –COMMERCIAL ITEMS (Jan 2019) FAR 52.217-8 – OPTION TO EXTEND SERVICES (Nov 1999)

FAR 52.217-9 - OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

Wage Determination: The Service Contract Act of 1965, as amended, applies to this acquisition, per the Federal Acquisition Regulation (FAR) clauses that have been incorporated by reference (FAR 52.212-5). Wage Determination No 2015-4729, Revision No 12 dated 12/23/2019 is applicable to this solicitation and may be viewed at https://beta.sam.gov/wage-determination. Pursuant to FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, the following data is provided for informational purposes only and is not a Wage Determination: The General Schedule (GS) equivalent to this position is as follows: Employee Class: Administrative Support and Clerical Occupations – GS-5 with a Monetary Wage - Fringe Benefits of $17.43 per hour.

Questions and Inquiries Concerning this RFQ: All questions and inquiries concerning any aspect of this announcement must be submitted in writing to sharon.e.brenner.civ@mail.mil for clarification sufficiently in advance of the deadline of receipt of the quote to get an answer in time to meet that deadline. Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.

RFQ HQ0423-20-R-0018 DFAS-CL Shredding Service Page 1 of 4