A23 RFQ.pdf

RFQ: HQ048336654

HQ048336654

REQUEST FOR QUOTE (RFQ)

HVAC Maintenance and UPS Battery Replacement Services

Title of requirement: HVAC Liebert Pre-Packaged Essential Service Plan, UPS/Power Equipment Maintenance, Battery Services, and Chemical Cleaning for Defense Finance and Accounting Service

(DFAS-IN)

This is a combined synopsis/solicitation (RFQ) for the acquisition of High Volume Air Conditioning (HVAC) unit maintenance, UPS battery services, and chemical cleaning for Defense Finance and Accounting Service Indianapolis, IN (DFAS-IN) in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This will be a total small business set aside. NAICS code for this announcement is 238220 with small business size standard of $16.5 million.

Reference No.: HQ048336654

SOLICITATION CLOSING DATE: All quotes must be received by the closing date/time on January 15, 2024 at 11:30 AM eastern. Preferred delivery method for submission of your quote is via email:

miranda.j.amir.civ@mail.mil. Quotes shall include at a minimum, in addition to the items listed in the section “BASIS for AWARD” below, the following:

Unit pricing per line item as shown on the separately attached schedule of items table;

Vendor Contact Name, Phone Number and Email Address Company Cage Code and DUNS Number Tax Identification Number Business Size: Small/Large/Other: _______________ Place of Manufacture

IMPORTANT REMINDERS:

1) Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/.

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

Attached Documents: Performance Work Statement (PWS), Schedule of Items, and Full Text (Clauses and Provisions).

Issued by:

Point of Contact: Miranda Amir DFAS Contract Services Directorate 3990 E Broad Street Bldg. 21 Columbus, OH 43213-1152 Phone: 614-701-4283 Email address: miranda.j.amir.civ@mail.mil

Contract Type: Under FAR Part 13.5 the Government intends to award a single firm fixed Price (FFP) award.

REQUIRED: Page 1-2 of the document “Full Text” must be completed by the vendor and sent in with that vendor’s quote. Failure to complete the necessary representations of these two (2) provisions will result in that vendor’s quote NOT be considered for award.

Description of Requirement: This procurement is to provide annual maintenance for one High Volume Air Conditioning (HVAC) units located at 8899 E. 56th Street, Indianapolis, IN 46158. These are Liebert-manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert pre-packaged essential service plan for on-site support from a qualified (certified) systems vendor in order to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.

Please refer to the Performance Work Statement (PWS) for more details.

Warranties: The contractor shall provide all services associated with manufacture’s Lifetime Limited warranty to include shipping and all other fees within the first 90 days.

Period of Performance: This contract will be established for a one (1) year base period and four one-year option periods from 2/4/2024 through 2/3/2029.

Place of Performance:

DFAS Indianapolis:

8899 East 56th Street Indianapolis, IN 46249

List any Acceptance Criteria: All or none basis.

BASIS FOR SELECTION: The Government will award a single contract to the Contractor whose quote is determined to be the lowest price technically acceptable. All quote submissions MUST provide proof/documentation they are a licensed Liebert reseller. Failure to conform to this requirement will result in the quote being removed from consideration.

Cost of Quotes: Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government.

Invoicing and Payment: Invoices shall be submitted as a 2-in-1 nvoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow. It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment. Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

Contracting Officer’s Representative (COR): The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract. The COR’s authority is limited to technical issues and is not authorized to make contractual decisions. The COR will monitor performance, funding and payment requirements. An alternate, will be assigned if the designated COR is unavailable. COR will be provided upon award of any resultant contract.

Applicable Provisions and Clauses: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-1221. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far.

Provisions by Reference:

52.202-1 Definitions (Jun 2020)

52.203-3 Gratuities (Apr 1984)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (Jan 2017)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

52.204-4 Printed or Copied Double-Sided on Recycled Paper (May 2011)

52.204-7 System for Award Management (Oct 2016)

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016)

52.204-13 System for Award Management Maintenance (Oct 2016)

52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

52.204-17 Ownership or Control of Offeror (July 2016)

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

52.204-20 Predecessor of Offeror (July 2016)

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)

52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

52.211-6 Brand Name or Equal (Aug 1999)

52.212-1 Instructions to Offerors -- Commercial Items (Mar 2023)

52.212-2 Evaluation of Commercial Items (Nov 2021)

52.212-3 (Alt I)

Offeror Representations and Certifications -- Commercial Items (Dec 2022)

52.212-4 Contract Terms and Conditions -- Commercial Items (Dec 2022)

52.219-8 Utilization of Small Business Concerns (Nov 2016)

52.223-10 Waste Reduction Program (May 2011)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)

52.225-13 Restriction on Certain Foreign Purchases (Jun 2008)

52.229-3 Federal, State and Local Taxes (Feb 2013)

52.232-1 Payments (Apr 1984)

52.232-8 Discount for Prompt Payment (Feb 2002)

52.232-11 Extras (Apr 1984)

52.232-17 Interest (May 2014 )

52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

52.233-1 Disputes (May 2014) In GSA

52.233-2 Service of Protest (Sep 2006)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) In GSA

52.237-1 Site Visit (Apr 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.239-1 Privacy or Security Safeguards (Aug. 1996)

52.243-1 Changes Fixed-Price (Aug 1987)

52.246-2 Inspection of Supplies (Aug 1996)

52.246-24 Limitation of Liability – High Value Items (Feb 1997)

52.247-34 F.o.b. Destination (Nov 1991)

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984)

52.249-2 Termination for Convenience of the Government (Fixed-Price) (Apr 2012)

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

52.252-5 Authorized Deviations in Provisions (Apr 1984)

52.252-6 Authorized Deviations in Clauses (Apr 1984)

52.253-1 Computer Generated Forms (Jan 1991)

DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENTS (DFARS) CLAUSES INCORPORATED BY

REFERENCE.

252.201‐7000 Contracting Officer's Representative (Dec 1991)

252.203‐7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203‐7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013 )

252.203‐7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011)

PGI 252.204‐0001 Line Item Specific: Single Funding (Sep 2009)

252.204‐7003 Control of Government Personnel Work Product (Apr 1992)

252.204‐7004, Alt A Alternate A, System for Award Management (Feb 2014 )

252.204‐7006 Billing Instructions (Oct 2005)

252.204‐7011 Alternative Line Item Structure (Sep 2011)

252.204‐7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 2015)

252.204‐7015 DISCLOSURE OF INFORMATION TO LITIGATION SUPPORT CONTRACTORS (FEB 2014)

252.205‐7000 Provision of Information to Cooperative Agreement Holders (Dec 1991)

252.209‐7004

Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Oct 2015)

252.209‐7999

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Deviation 2012‐O0004) (Jan 2012)

252.211‐7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013)

252.211‐7007 Reporting of Government‐Furnished Property (Aug 2012)

252.215‐7007 Notice of Intent to Resolicit (JUN 2012)

252.215‐7008 ONLY ONE OFFER (OCT 2013)

252.219‐7003 Small Business Subcontracting Plan (DoD Contracts)

252.223‐7006

Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep

2014)

252.223‐7008 Prohibition of Hexavalent Chromium (Jun 2013)

252.225‐7000 Buy American‐‐Balance of Payments Program Certificate (Nov 2014)

252.225‐7001 Buy American and Balance of Payments Program(Nov 2014)

252.225‐7002 Qualifying Country Sources as Subcontractors (DEC 2012)

252.225‐7012 Preference for Certain Domestic Commodities (Feb 2013)

252.225‐7043

Antiterrorism/Force Protection for Defense Contractors Outside the United States (Jun

2015 )

252.225‐7048 Export‐Controlled Items (Jun 2013)

252.226‐7001

Utilization of Indian Organizations, Indian‐Owned Economic Enterprises, and Native

Hawaiian Small Business Concerns (Sep 2004)

252.232‐7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012)

252.232‐7010 Levies on Contract Payments (Dec 2006)

252.237‐7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 2013)

252.237‐7023 Continuation of Essential Contractor Services (Oct 2010)

252.243‐7001 Pricing of Contract Modifications (Dec 1991)

252.243‐7002 Requests for Equitable Adjustment (Dec 2012)

252.244‐7000 Subcontracts for Commercial Items (Jun 2013)

252.246‐7000 Material Inspection and Receiving Report (Mar 2008)

Incorporated by Full Text: The following provisions and clauses in full text have been separately attached:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

OCT 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

AUG 2020

52.204-26 Covered Telecommunications Equipment or Services – Representation

OCT 2020

52.204-29 Federal Acquisition Supply Chain Security Ac Orders – Representation and Disclosures

DEC 2023

52.204-30 Federal Acqusition Supply Chain Security Act Orders – Prohibition

DEC 2023

52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

JAN 2021

52.217-5 Evaluation of Options JUL 1990 52.217-8 Option to Extend Services NOV 1999 52.217-9 Option to Extend the term of the Contract MAR 2000 52.246-4 Inspection of Services – Fixed Price AUG 1996 52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998 52.252-2 Clauses Incorporated by Reference FEB 1998 252.204-7006 Billing Instructions OCT 2005 252.232--7006 Wide Area Workflow Payment Instructions JAN 2023 252.247-7022 Representation of Extent of Transportation by Sea JUN 2019

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this requirement must be submitted in writing to miranda.j.amir.civ@mail.mil.

Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order.