A23 Attachment 1 - PWS DSCU_Lawncare BPA 1.28.25.pdf

Defense Security Cooperation Agency’s (DSCA) in support of Defense Security Cooperation University (DSCU)

Lawncare and Landscaping Services BPA

5 July 2024

Part 1

General Information

1. GENERAL This Blanket Purchase Agreement (BPA) is for non-personal services as defined in FAR 37.101.

Calls issued under this Agreement do not create employment rights with the U.S. Government whether actual, inherent, or implied.

The Contractor shall manage and administer the work required and bear sole responsibility for complying with and all technical, schedule, financial requirements, and constraints attendant to the performance of this contract.

The Contractor shall be free from supervision or control by any Government employee with respect to the manner or method of performance of the services specified; but also, shall, pursuant to the Government's right and obligation to inspect, accept, or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer as is necessary to ensure accomplishment of the contract objectives.

1.1 Description of Services/Introduction: The Defense Security Cooperation University (DSCU) located at Wright Patterson Air Force Base (WPAFB), OH and vendor enter into this agreement for lawncare and landscaping services. The contractor shall provide all labor, equipment, tools, and materials to support the lawncare service required as defined in this Performance Work Statement and perform to the standards outlined in this agreement.

1.2 Background: The Defense Security Cooperation Agency has the responsibility for acquiring services and supplies to support the Defense Security Cooperation University (DSCU). The Defense Security Cooperation Agency (DSCA) directs, administers, and provides guidance to the Department of Defense (DoD) Components and DoD representatives to U.S. missions, for the execution of DoD security cooperation programs for which DSCA has responsibility. The DSCU is the DoD’s Center of Excellence for security cooperation education and training. DSCU supports the DSCA’s mission of training, educating, and providing for the long-term development of the security cooperation workforce. DSCU occupies space on Wright-Patterson Air Force Base. DSCU is required by WPAFB to maintain the area that is within fifty (50) ft of the DSCU building on WPAFB.

1.3 Objectives: The contractor shall:

• Provide lawncare for DSCU.

• Provide landscaping for DSCU.

• Provide proof of liability insurance prior and during the award.

1.4 Scope: Contractor must be able to receive payment by the Government Purchase Card.

1.5 Period Of Performance: From Date of Award (DoA) through five years.

1.6 General Information:

1.6.1 Quality Assurance: Those actions taken by the Government to check the performance and quality of services to determine whether they meet the requirements of the PWS.

1.7 Recognized Holidays:

New Year’s Day, January 1.

Martin Luther King Jr.’s Birthday, the third Monday in January.

President’s Day, the third Monday in February.

Memorial Day, the last Monday in May.

Juneteenth National Independence Day, June 19.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

1.7.1 Hours of Operation: The contractor is responsible for conducting business between the hours of 0600 to 1700 Monday through Sunday. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.2 Place of Performance: The work performed under this contract performed in and around WPAFB. The services will be expected to be performed from March - November for the area within fifty (50) feet of DSCU’s facility at WPAFB:

Defense Security Cooperation University (DSCU) 2475 K. Street, Building 52 Wright Patterson Air Force Base, Ohio 45433-7641

1.7.3 Type of Contract: The Government will provide a BPA. The Contractor must be able to receive payment by Government Purchase Card (GPC).

1.7.4 Security Requirements: Vendor must show proof of liability insurance prior to award. Upon award vendor must show proof that lawncare employees have passed a background check and have a clean driving record.

Employees must be able to obtain unescorted visitor pass to WPAFB IAW the base policy outlined below in Section 5.5. They will need to enroll with WPAFB security office using Defense Biometrics Identification System (DBIDS). Enrollment requires visitor to provide their social security number as well as photo and fingerprints.

1.7.4.1 Physical Security: N/A

1.7.4.2 Key Control: N/A

1.7.4.3 Lock Combinations N/A

1.7.4.4 Special Qualifications: N/A

1.7.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, authorized representatives, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems. If any problems exist, appropriate actions are required for resolution. These meetings shall be at no additional cost to the government.

1.7.6 Key Personnel: The following personnel considered key personnel by the government: contract manager.

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and the alternate, who shall act for the contractor when the manager is absent, must be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.7.6.1 Identification of Contractor Employees: The contractor shall wear company uniforms, nametags identifying the company name and employee name and proper safety equipment, i.e. reflective vest, eye protection, gloves, ear protection, and proper footwear.

1.7.6.2 Conduct: The Contractor shall conduct himself/herself in an efficient and professional manner consistent with business standards expected. The Contractor shall interact with fellow contractors, Government staff, foreign visitors, and students in a courteous, polite, and professional manner. The Contractor shall present all employees in a neat, well-groomed professional appearance at all times.

1.7.7 Contractor Travel: N/A

1.7.8 Other Direct Costs: N/A

1.7.9 Data Rights: N/A

1.7.10 Organizational Conflict of Interest: N/A

1.7.11 Phase in Phase out Period: N/A

1.8 Administrative Matters:

1.8.1 Extent of Agreement Obligation: The Government is obligated only to the extent of authorized calls.

placed against this Blanket Purchase Agreement (BPA). The agreement term is five years, or when the total purchases under it equals the BPA Master Dollar Limit of $250,000 whichever occurs first. Reviews are completed annually before the anniversary of the Master BPA effective date to determine if the BPA still represents the best value to the Government. The volume of services ordered during the period covered by this BPA will depend upon the needs of the Government. The Contractor is responsible for ensuring that a call/order number is obtained prior to providing any services for which there will be a charge.

1.8.2 This agreement may be, modified or may be, cancelled in its entirety by either party upon thirty (30) days written notice to the other party, except that this agreement may be, cancelled by the Government at any time if the parties fail to agree upon any deletion, amendment or addition to this agreement which is required by statue, Executive Order, the FAR and/or this supplement. No deletion, modification, or cancellation of this agreement shall affect any parties in which the agreement or portion thereof incorporated by reference. CANCELLATION of BPA: The Government reserves the unilateral right to cancel this BPA at any time with written notice to the contractor(s).

1.8.3 Services shall not exceed the BPA Master Dollar Limit of $250,000 and BPA per Call Limit for the Contracting Office: $10,000.00.

1.8.4 Purchase Limitation: No individual call (order) under this agreement shall exceed $10,000.00 when placed by the Contracting Officer. Oral calls are those under $3,500.00 that are placed by the Cardholder or DSCU authorized representatives utilizing the Government purchase card as the method of purchase. All call orders above $3,500 shall be issued by a Contracting Officer and the order shall be in writing.

1.8.4 Authorized Representative: The following list of individuals from Defense Security Cooperation University (DSCU): authorized to purchase under this agreement:

• Barton Chess

• Alyssa Dean

• Dwayne Eldridge

• Sarah Howard

• Howard Jones

• Tamara Phillips

• Clarissa Stugard

1.9 Service Tickets:

1.9.1 Invoices: An invoice shall be submitted at the end of a call period of performance. The invoice shall identify the tickets covered therein, state the monetary value of each, and be supported by receipted copies of the service call/orders. The invoice shall be submitted to the address identified paragraph 1.7.2. Contractor must be able to receive payment by the Government Purchase Card.

• The invoice shall include each ticket and shall contain the following information:

• Name of DSCU Division/Branch.

• Blanket Purchase Agreement Number.

• Name of Authorized Representative placing the call.

• Date of call for each ticket

• Ticket work details:

o The date the work that was performed for each ticket provided.

o The type of work completed for each ticket.

o The monetary value of each ticket.

1.9.2 Annual Review: This agreement will be reviewed at least annually before the anniversary of its effective date and revised as necessary to comply with the requirements of governing regulations. In addition, prior to each anniversary, the Contractor will be given the opportunity to revise current prices as necessary. The Contractor must notify the Contracting Officer within sixty calendar (60) days prior to the annual anniversary date with any proposed changes in pricing for evaluation by the Government. All prices must be determined to be fair and reasonable by the Contracting Officer or the BPA will be cancelled.

BPA Master Dollar Limit:

$250,000.00 BPA Call (Order) Limit: $10,000.00 Period of Performance: Section 1.5: From Date of Award (DoA) through five years between the expected months of March – November each calendar year.

1.9.3 Suspension: There may be occasions where the Government may suspend ordering (by CLIN up to and including the entire BPA.) If a suspension is announced, the Contractor shall adhere to this suspension by not accepting/processing delivery orders for the suspended item(s).

1.9.4 Modifications: Changes to this BPA may only be made by the Contracting Officer. Such change shall be made in writing by the Contracting Officer

1.9.5 Termination: Either party may terminate this agreement at any time by giving the other party written notice of its intent to do so not less than sixty (60) days prior to the effective date of termination.

1.9.6 BPA Terms and Conditions: The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. SHORT TRIP. Under 100 miles round trip.

2.1.12. WORK-DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

BPA Blanket Purchase Agreement DoD Department of Defense DSCA Defense Security Cooperation Agency DSCU Defense Security Cooperation University FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WHS Washington Headquarters Services WPAFB Wright Patterson Air Force Base

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government shall provide base access via the Department of Defense and Military Traffic Management Command.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, name tags, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The contractor shall provide lawncare and landscaping support services at WPAFB between the expected months of March – November of each calendar year.

The vendor must perform services within 3 calendar days of receiving a call from DSCU personnel listed under

1.7.5 of the PWS.

5.2 Service Type: Services include, but are not limited to, mowing, mulching, shrub maintenance, weed control, leaf pickup, and edging.

5.2.1 Lawn Mowing: The contractor shall mow the lawn within 50 feet of the DSCU location listed in 5.4 within 3 calendar days of receiving a call from DSCU. Height of grass should not be any lower than 2 inches or higher than 4 inches

5.2.2 Landscaping: The contractor shall perform landscape work that includes mulching, shrub maintenance, weed control, leaf pickup, edging, trimming, and blowing of debris within 50 feet of the DSCU location listed in 5.4 within 3 calendar days of receiving a call from DSCU.

5.2.3 Emergency Services:

5.2.4 Snow Removal Services:

5.3 Location of Service: Defense Security Cooperation Agency, Wright-Patterson Air Force Base (WPAFB): The services must be performed within and around 50 ft. of the building location listed below.

Defense Security Cooperation University (DSCU) 2475 K.

Street, Building 52 Wright Patterson Air Force Base, Ohio 45433-7641

5.3.1 Ventilation Fan: The contractor shall beware of a ground ventilation fan that protrudes on the northeast side of the building.

5.4 Hours of Operation: Monday thru Sunday 0600 – 1700.

5.5 Wright-Patterson Base Access Requirements: The contractor shall:

• Possess a current federal or state photo ID

• Pass a federal background check.

• Visitor is a U.S. citizen.

• Provide days and time of required access.

• Areas Visitors must access (Area B)

• Provide copy of driver’s license and vehicle license/registration and insurance on the tenth business day of every month to obtain base access pass.

5.5.1 The government will issue a thirty (30) day base-access pass.

5.6. Authority and Responsibility: In accordance with FAR Part 13.303, this Blanket Purchase Agreement (BPA) is, established between Washington Headquarters Services/Defense Security Cooperation Agency and the Contractor.

5.6.1 Government Responsibility: Call orders over $3,500.00 will be made only by a Contracting Officer, Washington Headquarters Services. The orders will specify details of required services and dates. The Government is obligated only to the extent of the funds obligated on each of the call order(s) issued under the BPA Agreement.

5.6.2 Call Order Process: For orders exceeding $3,500.00 the Contracting Officer will issue a proposal request to all BPA holders. The request will include the PWS and instructions for submission of a price quote. The Contracting Officer's decision on each order shall be final and shall not be subject to protest under FAR Subpart 33.1.

PART 6 APPLICABLE

PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Projected Level of Effort

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Method of Surveillance

PRS #1: The contractor shall provide and retain personnel to maintain a stable workforce.

Performance is acceptable when work is completed in a timely manner and within the three (3) calendar days of the call.

100% Satisfactory Random Inspection

PRS# 2: Lawncare and Landscaping Weekly Service Response Times

Performance is acceptable when vendor performs services with three (3) calendar days of call.

100% Satisfactory 100% Inspection

PRS #3: Safety Performance is acceptable when vendor performs services with no safety violations.

100% Satisfactory 100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # Of Copies Medium/Format Submit To Base Access Documents (Drivers Licenses)

PWS 5.5

10th Business Day of the Month

1 Electronic or Paper Copy

Email or Microsoft Compatible format

DSCU Program Manager or Designee

Base Access Documents (Insurance)

PWS 5.5

10th Business Day of the Month

Electronic or Paper Copy

Email or Microsoft Compatible format

DSCU Program Manager or Designee

TECHNICAL EXHIBIT 3

PROJECTED LEVEL OF EFFORT

Estimated level of effort to provide the vendor with reasonable workload within each month. Level of Effort is contingent upon the DSCA/DSCU Schedule that may impact the Agency’s mission.

TASK NUMBER ESTIMATED WORKLOAD NUMBER OF TASKS

PER MONTH

5.2.1 Lawn Mowing 4

5.2.2 Landscaping (Weed Service, Leaf Clean up, Edging, Trimming) 3