A23 Attach 1 DoN.pdf

Description of Need Off-Network Computers

Corporate Communications

1.0 INTRODUCTION: DFAS Corporate Communications requires a procurement of three off-network computers, three large displays, and three external storage drives for the Tactical Communications Team. This team produces video, graphics, animation, and podcasts to support the DFAS executive leadership team’s communications for strategic initiatives and programs, events such as the Annual Business Refresh, and PDI Conference. Multimedia requests are numerous, and many projects take several months to complete. The agency blocks all cloud-based services, so off-line computers are essential for accessing design-related websites, resources and software used to create content. Corporate Communications currently has three off-network computers; however, the warranties have expired. The processors, graphics cards, and limited memory in these machines cannot keep up with software updates that Adobe Applications require. Limited computer power is an obstacle to meeting the high demand for multi-media content. Replacing the out-of-warranty computers with more powerful ones will eliminate workarounds, allow developers to perform at optimal levels, and expedite the delivery of products. Large monitors at a minimum of 38 inches are standard in the production industry for detailed work on video/animation projects. Lastly, external SSD’s (Solid State Drives) are a requirement when rendering/exporting large video productions to expedite video render times and backup essential project files. Maintaining copies of files are required by federal law.

2.0 SCOPE OF WORK: The Contractor shall provide DFAS with the items identified in

Section 4.0.

3.0 DELIVERY INFORMATION: Equipment can be delivered to the DFAS-IN, 8899 E. 56th St, Attention: Darrell Sydnor, Corporate Communications, Indianapolis, IN 46249.

4.0 GENERAL REQUIREMENTS: The below items will be delivered to the above address within 30 days of the contract being awarded.

4.1 Studio Producer Laptop (Quantity 3):

4.1.1.1 Operating System

4.1.1.1.1 Windows 11 Pro (64-Bit);

4.1.1.2 CPU Intel Core i9-13980HX 24 Core 2.2o GHZ , 12-13th Gen

4.1.1.2.1 Operating Memory: 128GB DDR RAM

4.1.1.3 Internal Storage

4.1.1.3.1 2x2TB PCIe 4.0 M.2 SSD (Minimum)

4.1.1.4 Graphics Card

4.1.1.4.1 NVIDIA GeForce RTX 4090 Graphics Card (minimum);

16GB GDDR6 VRAM Video Memory

4.1.1.5 Display

4.1.1.5.1 17.3” - 18” - 4K Ultra HD; 3840x2160, 144 Hz refresh rate

(minimum)

4.1.1.6 Media Card Slots

4.1.1.6.1 SD/SDHC/SDXC

4.1.1.7 Network Connection

4.1.1.7.1 RJ-45 Ethernet Port

4.1.1.8 Wi-Fi

4.1.1.8.1 802.11ax; 6E; Intel AX211 Wi-Fi 6E vPro 160 MHz

4.1.1.8.2 Bluetooth 5.3 WW WLAN

4.1.1.9 Display Outputs

4.1.1.9.1 HDMI 2.0a (2015), or Higher to support 4K 120p

4.1.1.10 Ports (Minimum)

4.1.1.10.1 2 x Thunderbolt USB4 Type C (Thunderbolt spec 40Gbps signaling rate)

4.1.1.10.2 2 x USB Type C 3.2 standard or later

4.1.1.11 Audio

4.1.1.11.1 2 x Integrated Speaker at least 4 x integrated preferred

4.1.1.11.2 2 Top Facing Microphone dual array digital microphones

4.1.1.11.3 1 x 1/8" (3.5 mm) Headphone/Microphone Combo Jack

4.2 ACCESSORIES

4.2.1 External Storage Devices 7.68TB G-Drive Pro Studio SSD, formatted for windows (Quantity 3)

4.2.2 External Monitors – 38” 21:9 4K Curved IPS monitor 3840 x 1600

Resolution, 120hz - 144hz refresh rate (Quantity 3)

4.2.3 Production Keyboard: Logickeyboard ASTRA 2 backlit keyboard for

Adobe Premiere Pro CC and After Effects CC Windows (Quantity 3)

4.2.4 Switchports: 2 port USB type-C dual KVM Switch, supports up to two systems, 4x USB-C ports, Supports 4K resolution, 120hz-144hz, integrated switch, 2 xUSB-A 2.0 ports, 2 x HDMI port, 60W power, Thunderbolt 3 compatible.

4.2.5 Battery Backup: APC UPS 650 8 Outlet Surge Protector and Battery Backup (120V) (Quantity 3)

4.2.6 Cables: SVS SoundPath Ultra High-Speed 4K/120p, HDMI cable male/male 6.5’ (Quantity 6)

4.2.7 USB-C male to USB 3 Male Thunderbolt compatible. (Quantity 3)

4.2.8 Micro SD Cards: SanDisk 128GB Extreme UHS-II SDXC Memory Cards, 300 MB/s (Quantity 6)

4.2.9 Microsoft Office Professional license (Quantity 3)

4.2.10 Antivirus Protection Software 5 year license (Quantity 3)

4.2.11 Video/Audio Capture Software: Camtasia/Snagit Bundle 2024 (Quantity 3)

4.2.12 Backpack for 18” laptop (Quantity 3)

4.2.13 512 AUDIO Academy Closed-Back Studio Monitor Headphones Kit (Pack of 3) (Quantity1)

4.3 WARRANTY/SERVICE

4.3.1 5 Year extended warranty on all 3

PERIOD OF PERFORMANCE: 30 days after date of award.

4 GOVERNMENT POINT OF CONTACT (GPOC): The GPOC will act as the on-site technical point of contact for the Government. He will initiate repair and replacement request and monitor performance of goods. The GPOC’s authority is limited to technical issues and he is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer Representative.

The Government Point of Contract (GPOC) for this order is listed below.

Darrell Sydnor DFAS-Indianapolis Corporate Communications 8899 E. 56th Street Indianapolis, IN 46249 Email: darrell.l.sydnor2.civ@mail.mil

5 INVOICES: Payment will be made in accordance with the Prompt Payment Act. Invoices shall be submitted to the COR (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Work Flow (WAWF) Receiving/Acceptance System at https://wawf.mil. (Ref clause 252.232-7003). When the 2-in-1 or Combo invoice is received by the COR/GPOC via WAWF, the COR/GPOC will review the document and if it is correct, accept it electronically and forward it for payment. Web Base Training is available at www.wawftraining.com and for more information go to www.dod.mil/dfas and click the e-commerce link. All other questions regarding training and gaining access to the WAWF should be discussed with the Contracting Officer.

mailto:darrell.l.sydnor2.civ@mail.mil https://wawf.mil/ http://www.wawftraining.com/ http://www.dod.mil/dfas