A22. Solicitation - BPA Interpretive Media.pdf

US Army Corps of Engineers

St. Louis District

Blanket Purchase Agreement (BPA) Interpretive Media

COMBINED SYNOPSIS &

SOLICITATION W912P921R0031

W912P921R0031

This is a 100% Small Business Set-Aside combined synopsis/solicitation to establish charge accounts under a Blanket Purchase Agreement (BPA) for commercial items prepared in accordance with the format Federal Acquisition Regulation (FAR) Part 12.603, Streamlined solicitation for commercial items, and FAR Part 13, Simplified Acquisition Procedures.

This announcement constitutes the only solicitation.

This Request for Proposal is numbered W912P9-21-R-0031. The North American Industry Classification System (NAICS) code for this acquisition is 541430 with a size standard of $8M dollars. Please identify your business size in your response based upon this standard.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02, dated 11-23-2020.

In accordance with the FAR Subpart 13.303 offerors are notified that charge accounts will be created under the BPA to the offeror(s) that provide acceptable technical capabilities and past performance. .

Description: This BPA is established to design, fabricate, install, provide project management and training for interpretive media products for the St. Louis District, U.S. Army Corps of Engineers. Requests for Proposals (RFP) or Requests for Quotes (RFQ) through calls will be made under this BPA. The successful Contractor under those calls shall provide all services including labor, materials, equipment, travel and facilities to provide the following work as assigned in each task order: project management, exhibit planning, design, production, testing, fabrication, installation and personal training for exhibit elements, audiovisuals, multimedia, interpretive signs and related media, brochures, curriculum development and/or interpretive master plans. These services may be used throughout the St. Louis District.

Additional Instruction is located in the tailoring of 52.212-2 EVALUATION--COMMERCIAL ITEMS

(OCT 2014).

Please submit any questions concerning this solicitation by 11:00 AM (CST) on Monday, March 1st, 2021. Questions can be provided electronically to Contract Specialist (Allen Holmes), Allen.L.Holmes@usace.army.mil.

Please submit all documents electronically to Contract Specialist, Allen Holmes, at the above email address by 11:00 AM (CST) on Wednesday, March 3rd, 2021.

SCOPE OF WORK

Terms of BPA / Statement of Objectives

TERMS AND CONDITIONS

Blanket Purchase Agreement (BPA) A. Description of the Agreement: This agreement is established to design, fabricate, install, provide project management and training for interpretive media products for the St. Louis District, U.S. Army Corps of Engineers. The Contractor shall provide all services including labor, materials, equipment, travel and facilities to provide the following work as assigned in each task order: project management, exhibit planning, design, production, testing, fabrication, installation and personal training for exhibit elements, audiovisuals, multimedia, interpretive signs and related media, brochures, curriculum development and/or interpretive master plans. These services may be used throughout the St. Louis District.

B. Extent of Obligation: The Government is obligated only to the extent of authorized calls actually placed against this Blanket Purchase Agreement (BPA) and shall not be liable in any manner in the event no calls are made. This agreement may be cancelled if either parties fails to agree upon any deletion, amendment or addition to this agreement which is required by statute, Executive Order, the FAR, and/or this Supplement No. Deletion, modification, addition to, or cancellation of this agreement shall affect any contracts therefore entered into between the parties in which this agreement or portion thereof has been incorporated by reference. This agreement shall be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statutes, Executive Orders, or the FAR and the Supplements. This revision shall be evidenced by the agreement modifying the BPA or by the issuance of a superseding BPA. The issuance of individual calls under this BPA will be made under the authority of FAR 13.303 Blanket Purchase Agreement.

1. Effective Period: The effective period of this agreement is from Time of Award unitl – 14 September 2026, unless sooner withdrawn in writing by the Contracting Officer.

2. Calls/Awards: If and when the Government has a requirement, Calls/Awards will be made against the BPA vendor quoting the lowest price and/or non-cost factors considered.

a. The Government will identify Contracting Officer’s Representative (COR) who will insure the accuracy of the content of interpretive media products. These reviewers will include persons who are employees of the Government or partner organizations or the receiving work location. These experts will provide input for planning and design, and will serve as reviewers of plans, designs, and related documents. It is expected they will review text and graphics, and based on that review, recommended changes will be incorporated by the Contractor into the planning and design documents.

3. Pricing: The St. Louis Corps will evaluate the degree to which vendors demonstrate the ability to accomplish the efforts in the SOO using evaluation criteria provided in each call order. Pricing will be solicited per call order.

4. Travel Rate: The rate for actual time in travel shall be reimbursed at the rates identified in the Joint Travel Regulation and will be determined at the time of the calls order.

5. Withdrawal of Agreement:

a. Withdrawal of the BPA may be effected by either party, giving the other party written notice of intent to withdraw, thirty (30) calendar days prior to the effective date of withdrawal.

b. The above will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein.

6. Individuals Authorized to Purchase Under the BPA:

a. Warranted Contracting Officers of the U.S. Army Corps of

Engineers are the only individuals authorized to purchase under this

BPA.

b. Calls received by the Contractor from other personnel will not be honored nor will any resultant deliveries be accepted

c. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this agreement you shall not proceed with the change and shall immediately notify the Contracting Officer.

d. Call Limitations: Individual calls made under this agreement shall not exceed $2,000,000.00

7. Delivery Tickets: All shipments/deliveries under this agreement shall be accompanied by delivery tickets or sales slips containing the following information, at a minimum:

a. Name of Supplier

b. BPA Number:

c. Date of Purchase:

d. Purchase Number (Call Number, i.e., 0001, 0002, etc.)

e. Itemized List of Services Furnished

f. Quantity, Unit Price and Extension of each Item, Less Applicable

Discounts

8. Invoices/Payments: Summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. Payments for BPA calls will be made by the Finance Center.

NOTES:

NOTE 1: The following are the abbreviations listed in the U/M (unit of measure) column: JOB = JOB, HR = HOUR, TBD – TO BE DETERMINED.

NOTE 2: The following definitions apply:

Audiovisuals - Audiovisual include an outline of the subject matter to be presented, a description of the sequence of events and options visitors will encounter, and a description of the materials, equipment, software and structures associated with the program.

Contracting Officer – The person executing this contract on behalf of the Government.

Contractor – The person whose bid is accepted by the U.S. Army Corps of Engineers and who has gained the responsibility of performing the requirements of the contract.

Competitive Range - Competitive range is a subjective determination of those offers that have the potential for being selected for award after consideration of all factors.

Curriculum Development – Developing a teaching curriculum by conducting a site analysis, design that clearly states objectives and goals, selecting appropriate learning/teaching methods and appropriate assessment method, formation of the curriculum implementation committee/curriculum evaluation committee and review using a curriculum review committee.

Exhibits – Exhibits may include interior or exterior, permanent or temporary exhibits, exterior wayside exhibits, way-finding signage, display cases, video and/or audio programs, films, movies, slides, photographs, photo murals, scale models or full size models, dimensional maps and displays, dioramas, artifact mounts, and any fixtures, platforms, desks, cabinets, bulletin boards, education materials, brochures, curriculum guides, etc. and any elements thereof used to support and compliment visitor information. Exhibits may be interactive, passive, tangible and intangible.

Multimedia - content that uses a combination of different content forms such as text, audio, images, animations, video, and interactive content.

Project Management - Project Management includes full-time coordination of all work, quality control, on-site meetings, reviews, planning and research documents, all phases of planning and design work, production and installation, production of maintenance manuals, closeout package, and all other work identified in a task order.

Contracting Officer’s Representative (COR) – A Contracting officer's representative is an individual designated in accordance with DFARS subsection 201.602-2 and authorized in writing by the contracting officer to perform specific technical or administrative functions.

STATEMENT OF OBJECTIVE

BPA Interpretive Media Products

SECTION 1 – GENERAL

1.0 General. Work covered by this BPA shall consist of the design, fabrication, installation, project management, and personnel training for audiovisual arts, cartography, digital media, exhibits, publications, signs and wayside exhibits. Request for Proposals (RFP) or Requests for Quotes (RFQ) through calls will be made under this BPA.

The successful Contractor under those calls shall provide all necessary services including labor, materials, equipment, travel, and facilities to provide for the fabrication and installation of interpretive design projects and exhibits. All work shall be performed to the satisfaction of the Contracting Officer.

2.0 Contract Areas. Contract areas consist of, but are not limited to, work at alluvial floodplains, federal owned property, lock and dams, facilities, recreational sites, shorelines, spillways, environmental management areas, visitor centers, and watersheds. The Rivers Project office oversees 300 miles of the Mississippi River and 80 miles of the Illinois River and includes nearly 100,000 acres. These areas are located within Mississippi River Mile 170.0 to 284.0 and on or along the Missouri River within the Missouri Counties of St. Louis, Franklin, St. Charles and on or along the Illinois River from Illinois River Mile 0.0 to 80.0 within the Illinois Counties of Jersey, Calhoun, Greene, Pike, Scott, Morgan, and Cass.

Contract areas also include the following primary locations including the Physical Support and Service Base, St. Louis, MO; Lock and Dam 24, Clarksville, MO; Lock and Dam 25, Winfield, MO; Melvin Price Locks and Dam, Alton, IL; Lock and Dam 27, Granite City, IL; Kaskaskia Lock and Dam, Modoc, IL; Mark Twain Lake, Monroe City, MO; Lake Shelbyville, Shelbyville, IL; Carlyle Lake, Carlyle, IL; Rend Lake, Benton, IL; Wappapello Lake, Wappapello, MO; any Army Corps of Engineers office or partnering agency within the St. Louis District or at other locations/geographic regions at the discretion of the CO may utilize this contract for their interpretive media needs. Specific contract areas will be specified within each call order.

3.0 Work Schedule. The Contractor shall schedule all work to be performed Monday through Friday, 7:00 a.m. to 5:00 p.m., unless otherwise specified herein, or as specifically approved in advance by the Contracting Officer. The Contractor shall limit the amount of disturbance to the staff and public as possible.

4.0 Security, Material, Storage, and Staging. The Contractor shall provide all security of equipment, materials and supplies left on site during this contact. The government is not liable for any damage, theft, or vandalism of contractor’s materials, supplies, equipment and etc., during the performance of this job.

Contractor shall be responsible for storing and protecting materials from damage and weather in accordance with manufacturer’s printed instructions, except as specified otherwise. Contractor shall be required to keep materials clean and dry and store and maintain adhesives, sealants, primers and other liquid materials above 60 degrees F.

Contractor shall coordinate with their Contracting Officer or Authorized Representative thereof for a designated area (s) for staging and refuse disposal container locations.

SECTION 2 – SAFETY

1.0 Safety. The Contractor shall perform all work in accordance with safety requirements set forth in Corps of Engineer’s Manual, EM 385-1-1, entitled “Safety and Health Requirements Manual”, updated 30 Nov 2014. Copies of which are available at the Rivers Project Office or online at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/E M_385-1-1.pdf.

2.0 Equipment and Materials. All equipment and materials may be inspected by the Government. Any equipment and material found not in conformity with the safety manual shall be removed from Government property immediately. Any unsafe work and/or actions will be stopped immediately. The Contracting Officer may require the Contractor to immediately remove from the work site any employee, of the Contractor, who endangers persons or property. Notification shall be by telephone or in person and shall be confirmed in writing as soon as possible. No such removal, however, shall reduce the Contractor’s obligation to perform all work required under this contract.

a. Scissor Lift: The Contractor may be required to rent or provide scissor lifts to accomplish work under this contract. The Contractor shall provide certified personnel to operate scissor lifts in accordance with the Corps of Engineer’s Manual, EM 385-1-1, entitled “Safety and Health Requirements Manual”. Personnel who work with or around scissor lifts must be trained and certified. Contractor shall provide personnel and scissor lift equipment when needed to complete work.

b. Personal Protective Equipment. The Contractor shall be required to supply all of its workers with the personal protective equipment and training required to perform the work under the contract in accordance with EM 385- 1-1.

3.0 Accident Reporting. An accident constitutes an incident or act involving the Contractor which may or may not have caused obvious damage to persons or property.

All accidents shall be reported to the COR or their representative within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

4.0 Accident Prevention Plan. The Contractor shall refer to Contract Clause FAR

42.236.13 entitled, “Accident Prevention”. Within 30 calendar days after the award of the contract and prior to mobilization or beginning of work, the original and one copy of the Accident Prevention Plan shall be submitted to the Contracting Officer or authorized representative for review. A checklist has been included at the end of this section to aid the Contractor in preparing the Accident Prevention Plan (Form A-02).

The program shall be prepared in the following format:

a. An executed MVS Form 385-43, Administrative Plan

b. An executed MVS Form 385-43/2, Hazard Analysis

c. Company Policy Statement. A copy of company policy statement of accident prevention and any other guidance statements normally provided to new employees. Each company employee shall be required to sign the company policy statement of accident prevention to verify that all employees have been informed of the safety program and such signed statements shall be maintained at the project site.

The Contractor shall not commence physical work at the site until the accident plan has been reviewed and found acceptable by the Contracting Officer, or an authorized representative. At the Contracting Officer’s discretion, the Contractor may submit its Activity Hazard Analysis only for the first phase of work provided that it is accompanied by an outline of the remaining phases of design. All remaining phases shall be submitted and accepted prior to the beginning of work in each phase. Also refer to Section 1 of EM 385-1-1.

SECTION 3 – CONTRACTOR FURNISHED PROPERTY/MATERIALS/EQUIPMENT

1.0 General. Unless otherwise stated, the Contractor shall furnish and maintain all sufficient personnel, equipment, materials, and supplies and provide travel accommodations suitable to perform the work. All equipment shall be maintained in a safe operating condition in accordance with Section 2 – SAFETY.

2.0 Equipment. The Contractor shall furnish all equipment, materials, supplies and property necessary to perform the required services. All property, materials, and equipment used in the performance of this contract shall be size and type to comply with the requirements of this contract.

3.0 Storage. All items shall be removed from the work site as soon as possible after the completion of the work described herein. The Contractor will not be allowed to store equipment, supplies, and property on Government property except for storage areas described herein unless approved in advance by the Contracting Officer. If approval is given for storage, the Contracting Officer will specify designated location(s), and the Government assumes no responsibility for the safety or security of the items.

SECTION 4 – GOVERNMENT FURNISHED EQUIPMENT

1.0 General. The Government will supply to the Contractor, for use only in connection with this contract, all necessary reports, plans, documents, and other information available only from them, necessary for the performance of the contract requirements.

2.0 Utilities. Water and electricity can be obtained by the Contractor from sources within the work areas or from other pre-approved Government sources.

3.0 Access. When deemed necessary, the government shall provide access cards and keys to the contractor to gain access to the facility. NOTE: DUPLICATION OF GOVERNMENT-FURNISHED KEYS IS NOT PERMITTED. The Contractor shall immediately report the loss of keys to the Contracting Officer. In the event that a Government-furnished key is lost, the Contractor is responsible for reimbursement of all costs incurred by the Government for replacement of entire lock systems throughout the project, which are affected by the lost key. Contractor costs shall include, but not be limited to, Government labor, replacement lock costs, replacement key costs, tumbler reworking and all contracted labor costs required to replace lock systems. All lock systems required to be replaced will be equal quality to lock systems presently in place. The Government will determine the specific replacement lock system.

SECTION 5 – QUALITY CONTROL

1.0 General. The Contractor shall furnish for acceptance by the Government within 30 calendar days after award of contract and prior to mobilization or beginning of work, the original and one copy of the Contractor Quality Control (CQC) plan. The plan shall identify personnel, procedures, instructions, records, and forms to be used. If the Contractor fails to submit an acceptable Quality Control Plan within the time specified herein, the Contracting Officer may refuse to allow the start of construction, or funds may be withheld from progress payments.

2.0 Content of Contractor Quality Control Plan (CQC). The CQC plan shall include, as a minimum, the following to cover all operations, both on-site and off-site, including work by subcontractors, fabricators, suppliers, and purchasing agents.

a. Three Phase Control System. A description of the quality control organization, including a chart showing lines of authority and acknowledgement that the CQC staff shall implement the three phase control system for all aspects of the work specified. The staff shall include a CQC system manager who shall report to the project manager or someone higher in the Contractor’s organization. Project Manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production.

b. Contact Information. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. Documentation. A copy of the letter to the CQC System Manager signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the CQC System Manager.

d. Scheduling. Procedures for scheduling, reviewing, certifying and managing submittals, including those of subcontractors, off-site fabricators, suppliers, and purchasing agents.

e. Deficiencies. Procedures for tracking design or product deficiencies from identification through acceptable corrective action. These procedures shall establish verification that identified deficiencies have been corrected.

f. Reporting. Reporting procedures and submission of required Daily Quality Control Reports, including proposed reporting formats.

g. Definable Features of Work. A list of the definable features of work.

A definable feature of work is a task that is separate and distinct from other tasks and has separate control requirements. It could be identified by different trades or disciplines or it could be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list shall be agreed upon during the coordination meeting.

3.0 Acceptance of Plan. Acceptance of the CQC plan is required prior to the start of any work on this contract. Acceptance is conditional and will be predicated on satisfactory performance during the design, fabrication, and installation of any media products.

The Government reserves the right to require the Contractor to make changes in the CQC plan and operations including removal of personnel, as necessary, to obtain the quality specified.

SECTION 6 – CONCEPT DEVELOPMENT GUIDELINES

1. Goals. At the beginning of a project/calls order, goals shall be stated and tasks outlined by the Government. Based on this information, the contractor will develop a preliminary design for the project resulting in an organized framework that can be further developed into a Schematic Design Plan and after a review period become a final working plan that leads to fabrication and installation.

a. Self-Explanatory Operation. Interpretive media products shall not be dependent on the use of personnel for their effectiveness. Rather, they should use a self-explanatory, visitor actuated means of presentation.

b. Ease of Maintenance. Exhibits shall feature ease of maintenance with necessary repairs accomplished by visitor center, museum, or field personnel or expertise that is locally available. The design shall avoid use of one of a kind audio visual and other components and shall instead specify off the shelf equipment. All exhibits shall have easy access for daily, routine, monthly, annual and unscheduled maintenance which may include, but not be limited to, changing light bulbs, adding or changing water, cleaning exhibits and exhibit updating. NOTE: As an example: easy access shall mean exhibit components requiring daily maintenance shall be accessible without climbing or crawling unless preapproved during the design phase.

c. Longevity. Interpretive media shall utilize basic design criteria, avoiding faddish design, typography, illustration styles, or graphics that may appear outdated within a short period of time. Visual appearances should be handled in such a way as to provide for a life span of a minimum of ten years following installation. Interpretive media products that are designed for outside environments shall withstand a wide variety of temperatures, humidity, freezing, thawing, and extreme UV rays for the warranted lifetime of the product.

d. Design: The design theme for all exhibits, signing, and literature formats shall be uniform and consistent. All such materials and media shall relate to one another visually and graphically. Exhibits shall harmonize with the architecture of the museum/visitor center building or terrain and landscape dependent upon exhibit location.

e. Visual Interest: Exhibits shall, wherever possible, be designed in such a way as to avoid the "flat panel" effect, utilizing dimension, color, lighting, and other means to convey and communicate their message.

2.0 Design Components: The contractors design will be effectively developed through a planned association of text, graphics, objects, design and other media elements.

Media concept development applies the elements of the “Interpretive Equation” (Knowledge of the Resource, Knowledge of the Audience, and Appropriate Techniques in equally important integrated layers to create interpretive opportunities).

a. Framework. Content will include precisely identified tangible assets such as:

info, graphics, objects and resources and intangibles such as: meanings, significance and universal concepts while incorporating themes and objectives, interpretive framework and structure, and physical/conceptual accessibility.

b. Material, Color and Finish Samples. The Contractor will provide samples for all colors, materials, and finishes specified. The samples shall be mounted on a presentation board, or secured within a ringed binder. Color samples should reference the pantone color chart.

c. Principles of Interpretation. Interpretive media products shall be designed with Tilden’s Principles of Interpretation in mind. Information presented in exhibits and media shall be concise, simple, and straight forward. Simplicity of concept and in means of communication shall guide all design and layout decisions. No attempt shall be made to overwhelm visitors with a “book on a wall” approach. Casual visitors shall be able to understand the concepts being communicated without having to read text or look at every element. At the same time, the subject matter shall be covered in sufficient depth to satisfy the visitor who has more than a casual interest.

d. Themes and Storylines. The Contractor with approval of the COR will design how the themes and storylines will be presented based on their talents and expertise and the guidelines presented in this contract.

e. Universal Design Requirements. The Contractor’s exhibit design shall comply with Principles of Universal Design. Access for viewing and interactive use shall be insured for a variety of visitors with disabilities including, but not limited to, the visually and hearing impaired and those utilizing a wheelchair. All exhibitory (including hands-on exhibits) shall be universally accessible to persons with disabilities, i.e., video productions shall be captioned, audio programs shall have assistance devices, and be physically accessible.

f. Visitor Safety. Exhibits and all associated exhibit elements must strive to eliminate potential injury hazards, such as narrow access ways, sharp exposed corners, etc.

3.0 Preliminary Design Plan. The preliminary design documents will be submitted in hard copy form. The Contractor should plan and research enough materials to understand the tangible and intangible interpretive connections in regards to the project. The preliminary design should be presented with sufficient information to allow a reviewer to fully understand the main design concepts and orientation.

The document will be used to gain consensus before proceeding to the next phase of design. This package includes draft text for brochures, panels and signs, a floor/site layout plan or landscape plan, perspective view drawings, and estimated budget.

a. General Content and Interpretive Techniques. The Contractor will make suggestions for general content and interpretive techniques for each interpretive media products if required by the calls order. The floor plan, site layout plan or landscape plan will include a description of architectural or landscape modifications and elevations.

b. Perspective View Drawings. The perspective view drawings of the exhibit spaces will help reviewers to visualize the appearance of the exhibits when they are installed. The drawings shall include major architectural features, sketches of exhibits, and figures of visitors for scale.

Number of drawings, angles of view, content, color, and art medium shall be as agreed to and specified.

c. Graphics Package. The Contractor will acquire all reproducible negatives, transparencies, slides, prints, or other image formats that will be used to reproduce graphics during the production phase of the project and assemble the proposed graphics in a notebook(s) clearly labeled. The graphics package will also include materials/finishes sample board, audiovisual treatments, artifact working lists, and typographic samples.

Identification numbers must be clearly displayed on each sheet which refers back to the layout for placement.

d. Research. The Contractor will prepare and submit research as requested by the calls. This material will include a narrative description further explaining each topic in the storyline and suggest specific historic events that may illustrate the thematic outline. This information is a starting point only, additional research will be necessary to complete the Interpretive Media Products.

e. Budget. Assemble and organize budget and personnel resources for each exhibit, audiovisual display, interpretive sign, and way finding map that includes the text, graphics, artifacts, and source information.

f. Design Workshop. If required by the calls order, the Contractor will plan, participate in, and/or facilitate a design workshop at which the planning team determines the essential ideas and decisions that will complete the preliminary design phase of the project.

4.0 Schematic Design. The schematic design package will incorporate the approved preliminary design plan with content information that follows an outline specifying all elements of the project and be submitted in hard copy form.

a. General Content and Interpretive Techniques. The Contractor will provide an overview of the agreed upon general content and graphics package by identifying potential themes, subthemes, and interpretive strategies such as interactives and media.

b. Writing. It is the Contractor’s responsibility to write and provide label copy for all proposed media products as specified in the calls. All submissions for review from the Contractor shall include 5 complete sets of printed drawings including label text and one set with the files on disc or ftp site, of the preliminary design for review. All submissions will become the property of the government upon delivery. One copy with appropriate notations will be returned to the Contractor for use in further development of the design.

c. Project Schedule. The schedule shall, at a minimum, show the completion dates of various phases of work.

d. Electrical Plan. The Contractor will purchase and install audiovisual equipment into the exhibit structures according to the calls or preliminary design including electrical components to provide and ensure fully operational audiovisual systems for each exhibit unit. They must thoroughly test all electrical and mechanical devices; this includes lighting. The Contractor must ensure all electrical designs meet industry standards and any additional regulations.

e. Construction. The Contractor will provide all materials, equipment, supplies, and manpower to fabricate and install interpretive media products. Displays and exhibits requiring retrofitting of the existing space shall be done in accordance with construction standards and follow all safety guidelines.

Construction will include exhibit elements such as: cabinetry, panels, platforms, vitrines, mannequins, natural history exhibits, or other exhibit elements.

f. Equipment Schedules. The Contractor will provide an organized list with cutsheets of all equipment to be used in the exhibits such as lighting fixtures, audiovisual equipment, computers, mechanical devices, specialized fasteners, non-standard materials and other elements not covered elsewhere in the final package. It is understood the equipment list will be fluid and can be modified at any time with mutual agreement between the Contractor and the

CO.

g. Review Period. Contractor shall submit a design development plan at the 40%, 75% and 95% levels unless otherwise stated that will be reviewed by the COTR’s. Comments/changes will be incorporated into each design plan.

5.0 Final Package. Based on comments provided by the COR, prepare and submit the final plan which will be used as a production package. The final design package includes final plans, final costs, and final specifications. Contractor may propose an alternate design package format. Such format must be approved by COR. Final package should include hard copy (paper format) and digital copy (CD/DVD or hard drive) of all final products required by the calls order. All final products should also be available for download from an FTP site for a minimum of 120 days following the project completion date.

a. Schedule. The schedule shall show the completion dates of various phases of fabrication and installation work.

b. Budget. Prepare a cost estimate for exhibit fabrication and installation, and a life-cycle cost estimate for annual and long term operation and maintenance of each interpretive media products.

c. Acquire Use Rights. For each deliverable item, acquire use rights on behalf of the Government for all deliverables which legally require permissions or releases, and pay the fees required for the acquisition of such rights. Provide to the COR all documentation demonstrating that rights have been secured or provide to the COR documentation that such rights are already vested in the Government or in the public domain. Include this documentation in the Graphic Package notebook(s). Notify the COR promptly of any issues concerning use rights disputes or price negotiations problems. All designs, photographs and/or video created during the scope of a calls order will become the property of the Government and considered public domain.

d. Final Copyrighted and Proofreading Files. Computer files of all final deliverables shall be provided in Windows-based software. The final report shall be in Microsoft Word for Windows format or in Adobe (.pdf) format.

Database files shall be provided in .dbf format; spreadsheet files shall be provided in Microsoft Excel (.xls) format. Other file formats may be accepted at the Government’s request and Contractor’s capability. Contractor shall work with the contractor officer to approve all data formats for final products.

e. Contractor’s Standard Warranties. All exhibits and exhibit elements must be fully warranted according to the calls requirements. If no requirement is made, the Contractor’s standard warranty period shall be no less than one year from the date of the installation and Government’s final acceptance of the exhibit.

The Contractor shall repair and/or replace any deficiencies, defects, and malfunctions at no cost or expense to the Government, Project, or Receiving Work Location. Warrantees shall be covered by a manufacturer or by the Contractor at the Contractor’s expense.

f. Maintenance Manuals. Two hard copy manuals and two electronics copies (CD/DVD) shall be prepared and submitted if required by the calls order.

g. Artifacts. Contractor will acquire artifacts and prepare artifact mounts, including design, production, installation and training of personnel in the operation and maintenance of exhibits and audiovisuals. Artifacts, photograph, documents, drawings, references and other source materials furnished by the Government, project, or receiving work location to the Contractor shall be returned unaltered and undamaged.

h. Personnel Training. The Contractor will provide setup and installation of all interpretive media products, including training of personnel in the operation and maintenance of exhibits and audiovisuals.

i. Extended Contractor Warranties. Extended warranties of up to five (5) years may be purchased from the Contractor to cover all expenses, repairs and replacements due to deficiencies, malfunctions, and defects. If the Government, project, or receiving work location is considering an extended warranty, then the Contractor shall provide a written price proposal and terms after exhibit installation. If an Extended Contractor Warranty is purchased then the Government, Project, or receiving work location shall order the extended warranty for that exhibit prior to the expiration of the Contractor’s Standard Warranty.

j. Optional Service Agreement. At the option of the Government, project, or receiving work location they may request a written price proposal by the Contractor to cover scheduled and unscheduled service and maintenance. The price proposal shall include a fixed service call cost and labor hourly rate.

Supplies and material costs would be reimbursed at the actual costs plus the material handling rate percentage as specified in the price proposal. If the optional service agreement is purchased it shall be ordered through an issued calls order.

6.0 Fabrication and Installation. The Contractor will begin fabrication at the acceptance of the final package and will follow the agreed upon budget and design concept in the final plan. The Contractor will coordinate the exhibit fabrication and installation schedule with the COR.

a. Installation. The interpretive media products will be installed during normal business hours. The contractor will acquire all permits, contact the right to locate, notify the utilities, and remove old exhibitory/signs.

Contractor shall have the ability, manpower, tools and equipment to perform on-site work as needed by a project by project basis. Contractor shall keep the work areas free of accumulation of waste or rubbish resulting from its operation at all times. Contractor shall clean all affected surfaces to remove dust and debris and broom clean all affected floor surfaces, while maximizing the recycling and recovery of materials.

b. Acceptance. The government acceptance of the product will be conclusively presumed unless the government gives the contractor written notice of defect within fifteen (15) days after the final invoice. If the Contractor delivers defective products, the contractor will re perform or correct the product, or provide a replacement or corrected product. Written notification will include: affected product, part number and name, description of the nonconformance, quantity and dates delivered, and contract number.

7.0 Applicable Publications and Forms. Below is a list of applicable regulations and publications that the Contractor shall use to perform the duties required under this contract unless otherwise directed or specified.

a. NPS Standard Exhibit Planning and Design Specifications. Available at:

http://www.nps.gov/hfc/acquisition/pdf/museum-exhibit-fab/shared/Attachments/Attach%20A%20-%20Consolidated%20Specs%20- %20October%202012.pdf

b. US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, 15 Sep 2008. Request instructions at:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRe quirementsManual.aspx

c. Americans with Disabilities Act Accessibility Guidelines (ADAAG), September 2002. Available at: http://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards/background/adaag

d. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines, 23 July 2004. Available at:

http://www.wbdg.org/design-disciplines

e. Uniform Federal Accessibility Standards (UFAS), 49 FR 31528, April 1, 1988. Available at: http://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/ufas

f. US Army Corps of Engineers Graphics Standards Manual, EP 310-1-6, 1 June 2006. Available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerPam phlets/EP_310-1-6.pdf

g. US Army Corps of Engineers Sign Manual, EP 310-1-6 A&B, 1 April 2006. Available through the Rivers Project Office or at:

https://corpslakes.erdc.dren.mil/employees/sign/manual.cfm

SECTION 7 – CONTRACT ADMINISTRATION DATA

1.0 Authorized Callers. Contracting personnel from the St. Louis District, U.S. Army

Corps of Engineers office are the only authorized personnel to issue calls after Contracting Officer’s approval.

2.0 The call limit for each individual minimum is $2,500.00 per call.

PAST PERFORMANCE QUESTIONNAIRE

USACE PAST PERFORMANCE QUESTIONNAIRE (PPQ)

OFFERORS MUST COMPLETE

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:

POINT OF CONTACT & TELEPHONE NUMBER:

DATES SERVICES PROVIDE:

BRIEF DESCRIPTION OF SERVICES PROVIDED:

INSTRUCTIONS FOR BPA

USACE Interpretive Media BPA

1. Complete and submit Technical Approach and Capability Statement adequate to show the ability to provide the work described in the BPA and in accordance with FAR 12.202-2 as tailored below.

2. Complete and submit Technical Expertise & Experience adequate to show the ability to provide the work described in the BPA and in accordance with FAR 12.202-2 as tailored below.

3. Complete and submit the Past Performance Questionnaire in accordance with FAR 12.212-2 as tailored below.

4. All interested parties MUST be registered in SAM in order to receive an agreement. If you are not registered with SAM, you may contact the SAM Help Desk at 1-866-606-8220 or register online at http://www.sam.gov.

5. The Government will determine the number of agreements issued based on responses in order to have an adequate number of vendors to provide all types of supplies required.

AMOUNT

BPA Interpretive Media

FFP

Ordering Period Start Date: Upon Award Ordering Period End Date: 14 SEP 2026 FOB: Destination

PSC CD: T001

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 05-MAR-2021 TO

14-SEP-2026

N/A N/A FOB: Destination

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or MAY 2014

Improper Activity

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity MAY 2014 52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 1 Job

52.204-19 Incorporation by Reference of Representations and DEC 2014

Certifications.

52.204-21 Basic Safeguarding of Covered Contractor Information JUN 2016 Systems

52.211-17 Delivery of Excess Quantities SEP 1989 52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION MAR 2020

2020-O0008).

52.219-8 Utilization of Small Business Concerns OCT 2018 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.222-50 Combating Trafficking in Persons OCT 2020 52.223-18 Encouraging Contractor Policies To Ban Text Messaging JUN 2020

While Driving

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-1 Payments APR 1984 52.232-17 Interest MAY 2014 52.232-33 Payment by Electronic Funds Transfer--System for Award OCT 2018

Management

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.246-4 Inspection Of Services--Fixed Price AUG 1996 252.203-7000 Requirements Relating to Compensation of Former DoD SEP 2011

Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber DEC 2019

Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation MAY 2016 Support

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving DEC 2018

Reports

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); Please complete the Past Performance Questionnaire listing the last 10 years of experience.

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral…