A21_W912P923R0041 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912P923R0041 28-Apr-2023

b. TELEPHONE NUMBER

314 331-8527

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 15 May 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ELENA C COLEMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81C8X30241458

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 965110 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

CARLYLE LAKE / KASKASKIA NAV PROJ

HANNAH KAMPWERTH

US ARMY ENGR DIST ST LOUIS

801 LAKE ROAD

CARLYLE IL 62231-1267

TEL: 618-594-2484 (6116) FAX: 618-594-8569

314 331-8746FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF88

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P923R0041

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Turf Management

Carlyle Lake, Illinois

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide Turf Management Services at Carlyle Lake, located in Clinton County Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform turf maintenance at Carlyle Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-15-D-0505). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Carlyle Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. Maps and acreages are approximate based upon previous mowing contract and boundary lines. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (KO) evaluation of the results required by the Service Summary (SS) and not the method of performance.

The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that turf management is performed at Carlyle Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year and (4) Option Years.

1.6 General Information: The government intends to award this as a Single Award Contract

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall submit in writing a quality control plan prior to commencing work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall appoint, in writing, a quality control inspector. The quality control inspector shall be on the job site during scheduled turf management in order to ensure that work performed is in accordance with the specifications. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. A daily activity report will be completed by the quality control inspector for each day work is being performed under a contract and submitted to the COR or quality assurance inspector daily.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, the contractor can work on weekends and/or holidays in order to complete the cycle.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Columbus Day Memorial Day Juneteenth National Independence Day Independence Day Veterans Day Labor Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m.- 8:00 p.m., except in campgrounds, unless otherwise specified. Mowing in campgrounds will not start prior to 9:00 a.m. and must be completed by 6:00 p.m. each day, Monday thru Friday, including Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Carlyle Lake.

1.6.6 Type of Contract: The government will award a Firmed Fix Price contract.

1.6.7 Security: The contractor is responsible for securing and locking all gates before leaving an area.

1.6.7.1 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Keys: In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks.

1.6.8 Post Award Orientation/Periodic Progress Meetings: The Contractor agrees to attend any post award orientation convened by the contracting activity in accordance with FAR 42.501. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Jason Selle, Civil Engineering Technician, Carlyle Lake/Kaskaskia River Project Office. Alternate Contracting Officer Representative (ACOR) – Jody Harris, Park Ranger, Carlyle Lake/Kaskaskia River Project Office. Joseph Warby, Contracting Officer and Rebekah Lamb, Contracting Specialist.

1.6.11 Identification of Contractor Employees: All contract personnel required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. This shall include a designated work shirt identifying the contractor employees. All vehicles used in performance of this contract shall be clearly marked with an identification sign showing the Contractor’s name, address, and phone number.

1.6.12 Safety Requirements and Reports: The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM 385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, and supplements there to, copies of which are available online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

Tractors/Mowers shall not be operated in excess of 5mph in open areas or 4mph adjacent to structures, including but not limited to camp pads, picnic sites, buildings, etc.

OSHA Safety and Health Requirements. Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.6.12.1 Permits and Licenses: The Contractor shall, at his/her own expense, obtain any licenses or permits required to perform the contract. The contractor shall comply with all current Federal, State, and Local laws and regulations and shall comply with any subsequent changes.

1.6.1.12.2 Environmental Program: The Contractor shall comply with federal, state and local laws, regulations and standards, regarding environmental protection. All environmental protection matters shall be coordinated with the COR. The Contractor may be inspected by the COR or other federal, state, and local officials without notice.

Access for inspection shall be granted by the Contractor upon request.

1.6.12.3 Eastern Massasauga Rattlesnake: The Eastern Massasauga rattlesnake is a Federal threatened species found at Carlyle Lake. Due to our obligation pursuant to the Endangered Species Act of 1973, a recent Biological Opinion with the US Fish and Wildlife Service, and implementation of the Carlyle Lake Eastern Massasauga Rattlesnake Management Plan all contractors and contract employees will be given a training class conducted by a Corps personnel on the identification of the Eastern Massasauga rattlesnake (EMR) and other snakes that are similar in appearance. Contractors and contract employees will be instructed on how to avoid encounters with the species, and to not harm or kill individual EMR's or similar snake species. All sightings and accidental fatalities must be reported immediately to the COR or Quality Assurance Representative so a trained USACE employee can conduct the proper steps of the EMR sightings protocol.

1.6.13 Schedules: The contractor shall submit a schedule for all services described in this PWS and Appendices to the COR for review at the post-award orientation and at each option year. The schedule shall follow the following season opening and closing dates: April 01 through October 31. The schedule shall identify acreages, or areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior KO review and approval. The contractor shall practice energy conservation in the Government provided facilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Equipment: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS.

4.2.1 Contractor shall furnish and supply all herbicides for vegetative spraying, which includes glyphosate and 2-4- D. The contractor may use additional nonrestrictive herbicide if approved by the COR.

4.3 Equipment: The Contractor shall provide any/all equipment required to meet the requirements IAW this PWS.

4.3.1 Equipment used to accomplish turf management services shall be suitable to perform the work as described herein. All equipment, including but not limited to mowers, trimmers, blowers, tractor, bat wing mower, utv, etc.

shall always be equipped with manufacturers recommended safety protective devices to insure worker and public safety. Equipment shall be inspected daily by the contractor and maintained in good working condition.

4.3.2 All Contractor equipment shall be removed from Government property at the end of each working day unless otherwise specified by the COR.

4.3.3 Approval of equipment prior to commencing work, the Contractor shall (i) submit to the COR, a written statement identifying the grade, type and quantity of all equipment used during the contract period, and (ii) provide a list of all equipment available to perform the services listed in this contract. The COR reserves the right to inspect any and all equipment prior to and during the period of this contract. All material, equipment and operating procedures must be approved by the COR prior to the commencement of work, and prior to implementing any changes. The Contractor shall remove from Government property all unapproved equipment.

4.3.4 The Contracting Officer or his/her authorized representative may inspect all equipment, supplies, and personnel at any time when on Government property. Any piece of equipment, supplies, or Contractor personnel found deficient shall be removed from service immediately until such time as deficiencies have been corrected and passed by the COR or Quality Assurance Inspector. No such removal will reduce the Contractor’s obligation to perform all work required within this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

4.3.5 Mowers shall be equipped with wheels, rollers, or other approved devices to prevent scalping. All mower cutting blades shall be sharpened or replaced as necessary to preclude a ragged or shabby appearance of grass. The Government reserves the right to require immediate blade replacement and will cut the grass again if mowed areas are showing either a ragged cut or bent over grass.

4.3.6 If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the items specified, they shall immediately obtain additional equipment and employees necessary to fulfill the requirements of this contract. The Contractor shall employ additional employees and equipment, if necessary, to perform all work as scheduled with no additional cost to the government.

4.4 Communication: The contractor is responsible for providing a cell phone for communication between the designated supervisor and COR. The cell phone shall be adequate to insure communications between the COR and the Quality Control Inspector at all times during scheduled work hours. In addition, an email address should be provided for both the contractor and the contractor’s Quality Control Inspector.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for turf maintenance for Carlyle Lake.

5.1.1 The contractor shall mow and trim turf at various locations, designated by the COR or Quality Assurance Representative. Mowing will not be permitted when ground conditions are such that mowing operations will cause wheel rutting. The Contractor must notify the COR or Quality Assurance Representative when wheel rutting occurs.

The COR or Quality Assurance Representative will make the final decision on whether ground conditions are suitable for turf management services to continue. Tractor/mowers shall be operated in such a manner that will prevent the wheels form tearing the turf on turns. Mowing must result in a cut that is even across the top, without “ragged or shaggy looking” ends, in the mowed vegetation.

5.1.2 All turf management activities in one designated area shall be completed before moving to another area unless otherwise approved by the COR or Quality Assurance Representative. NOTE: THE CONTRACTOR SHALL

NOTIFY THE COR OR QUALITY ASSURANCE REPRESETATIVE A MINIMUM OF TWO HOURS BEFORE

COMPLETING AN AREA SO THAT THE AREA CAN BE INSPECTED UPON COMPLETION. ALL

VEGETATIVE WORK IN AN AREA SHALL BE COMPLETED BEFORE BEGINNING WORK IN OTHER

AREAS. With permission of the COR or Quality Assurance Representative, the Contractor may work in different areas with separate and different work crews; however, all work must be completed and inspected before each crew moves to another area. In the event that the area is completed after 3:00 p.m., when quality assurance inspectors are unavailable, the contractor may move to another location. However, the Contractor is required to return to the area to correct any problems found during the next day’s inspection within one hour after the inspection or another time frame authorized by the COR or KO.

5.1.3 The COR shall notify the Contractor a minimum of three days prior to commencing a turf management assignment. A turf management schedule shall be issued by the COR to the Contractor indicating the starting date and completion date. The Contractor shall begin work on the start date indicated on the contract and proceed daily, working a minimum of eight hours per day, until job is completed. The Contractor will have five working days to complete a cycle. If weather conditions delay the schedule, the contractor may work on the weekend if approved by the COR. In the event of inclement weather or unsuitable ground conditions, the Contractor may request an extension for the time of the delay. When accepted, the COR will grant fair and reasonable time extensions.

However, the Contractor will be expected to continue work during brief, non-electrical rain showers or when rain totals do not severally affected ground conditions. The COR will make the final decision on whether the ground conditions are suitable for turf management services to continue. If inclement weather occurs, and government representative is not on site, Contractor shall contact the Carlyle Lake Project Office, via telephone or by visiting the office, from 7:30 a.m.- 4:30 p.m. on normal working day for direction from COE. If decision is not communicated by COR within 2 hours of notification, time extension will be granted by COR.

5.1.4 Schedule Requirements: The Contractor must obtain a sufficient number of employees and /or equipment necessary to complete all assignments within the time specified on the contract. Failure to meet these requirements may result in an order to suspend the work associated with this contract.

5.1.5 TYPE A TURF MANAGEMENT. Type A Turf Management is generally required in recreation areas and along roadways as specified in the attached appendices. Type A Turf Management shall require the use of a lawn tractor/ mower and the grass shall be mowed to a height of not more than four inches; not less than two inches.

Each pass shall overlap the previous pass so that no uncut strips of turf remain. All grass clippings shall be removed from exterior walkways, picnic table pads, picnic shelters, etc. immediately after mowing. Inhabited picnic or campsites shall be mowed and trimmed using extreme care, with any discharge directed away from the inhabitants, facilities and equipment.

5.1.6 TYPE B TURF MANAGEMENT. Type B Turf Management is generally required on dams, levees and pump station impoundments in the attached appendices. All grass shall be mowed to a height of not more than seven inches: not less than five inches. Each pass shall overlap the previous pass so that no uncut strips of turf remain.

5.1.7 TRIMMING. Type A and Type B Turf Management will include trimming. Type A Trimming is required around campsites, water fountains, hydrants, grills, trash receptacles, picnic tables, buildings, signs, guard posts and rails, walks, trees, shrubs, shrub beds, barricades, rip rapped ditch lines, 6 feet into rip rap where rip rap meets grass at both top and bottom of rip rapped slopes, culverts, fences and fence posts, and similar items; to the height previously specified for Turf Management. Additionally, as a form of trimming, grass and weeds growing along edges and in cracks in camp pads, parking lots, walkways, and sidewalks will be removed. STRING TRIMMERS

WILL NOT BE PERMITTED IMMEDIATELY ADJACENT TO TREES, SHRUBS, OR BUSHES, DUE TO

MECHANICAL GIRDLING OF CAMBIUM LAYERS AS A RESULT OF THE TRIMMING OPERATION.

Trimming is required around gates, gate posts, main dam steps including rip rap inside security fence, toe drains, relief wells, piezometers, culverts and signs and similar items. Trimming must be completed around each item.

5.1.8 VEGETATIVE SPRAYING. The work to be performed shall consist of furnishing all equipment, materials, supplies, and labor necessary for herbicide application.

5.1.9 General. Herbicide application will be performed in accordance with Appendix A and B acreages. Appendix A acreage herbicide application will be performed around items including, trash receptacles, signs, security gates, guardrails, signposts, riprap, sidewalks, camp pads, and similar items. Appendix B acreage herbicide application will be performed around items including gravel roadways, security gates, guardrails and rip rap. Herbicidal bands will not exceed 12 inches adjacent to any item. All joints, cracks, concrete slabs, foundations, and parking lots shall be free of all living vegetation. The Contractor shall trim or apply herbicide from top of rip rap, to a minimum of six feet from where rip rap meets grass. Dead vegetation over 3 inches in height must be cut or pulled and removed from all sprayed areas. The spraying will be done in various recreation areas, outlying areas, dams and levees on Corps of Engineers property at Carlyle Lake, Carlyle, Illinois (See Appendix A or Appendix B for specific locations).

5.1.10 Application. All herbicide applications shall be strictly controlled for safety. Label directions shall be strictly followed by the contractor. A copy of the appropriate state applicators and operator’s license shall be supplied to the COR prior to commencing work. No applications shall be made without prior approval of the COR. All chemicals shall be approved by the COR and mixed and applied in strict accordance with manufacturer’s recommendations. Chemicals that have been classified by the EPA as "Restricted Use" shall not be used. For Vegetative Spraying Glyphosate shall be used for grass and 2,4-D shall be used for broad-leaves. All work and equipment shall conform to the safety requirements set forth in Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual, November 2014, copies of which are available online at the following website for review. http://www.usace.army.mil/CESO/Pages/EM385-1-1.aspx.

5.1.11 Reporting Requirements. The contractor must provide a chemical report for each type of chemical used. The report shall be furnished to the Government with a daily quality control report indicating areas completed and amount of herbicide used. Each report shall contain the following:

(1) Chemical trade name.

(2) EPA Class.

(3) EPA registration number.

(4) Location where applied.

(5) The total estimated amount used (gallons or ounces).

(6) Areas completed.

5.1.12 Debris pickup. Prior to performing turf management operations, the Contractor shall inspect each area and perform necessary clean-up operations. The Contractor shall be responsible for removing all mowing hazards, including by not limited to rocks, down or hanging tree branches, and debris. Hanging branches will be cut for removal, not pulled from the tree. Debris shall be placed in an area designated by the COR.

5.1.12 The Contractor shall not mow over any litter or trash. Any litter cut and scattered by turf management operations shall be collected and placed in the nearest trash dumpster.

5.2 Payment Schedule: Payments will be made on a monthly basis. The Contractor shall provide monthly invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

- Name and address of the Contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

- Invoice date and number

- Entire Contract number, contract line-item number, the order number and modification number as applicable.

- Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the purchase order/contract description.

- Delivery tracking information to include tracking number and name of the person accepting delivery.

- In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

- Name and address of official to whom payment will be sent

- Period of performance covered by the invoice

All invoices shall be mailed or submitted in person to the Carlyle Lake Project Office, 801 Lake Road, Carlyle, IL 62231. An email address will also be provided by the COR.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

They include, but are not limited to:

MANUFACTURER’S RECOMMENDATIONS:

-For equipment and materials used by the contractor INDUSTRIAL STANDARDS AND CODES (Latest Editions):

-American National Standards Institute -EM 383-1-1, General Safety and Health Manual of the U.S. Corps of Engineers.

-Forestry Handbook, Section Edition, Section 16 -American Association of Nurseryman, Inc.

-OSHA Safety Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1- Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2- Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3- Estimated Workload Date Reference Price Schedule

7.4 Attachment 4/Technical Exhibit 4- Maps

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

Type A Turf Management Timeliness/Schedule:

Services meet frequency requirements IAW Common Level of Service Standards.

Quality of Service:

Turf shall be mowed to a height of not more than four inches; not less than two inches.

Mowing must result in a cut that is even across the top, without “ragged or shaggy looking” ends, in the mowed vegetation.

Each pass shall overlap the previous pass so that no uncut strips of turf remain. All grass clippings shall be removed from exterior walkways, picnic table pads, picnic shelters, etc. immediately after mowing.

Type A Turf Management shall include trimming.

PWS Para. 5.1.5 Type A Turf Management, 5.1.1, 5.1.7 Trimming.

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 2

Type B Turf Management Timeliness/Schedule:

Services meet frequency requirements IAW Common Level of Service Standards.

Quality of Service:

Turf Management shall require the use of a tractor with a minimum of 100 horsepower and bat wing mower with a min. of 15 ft.

All grass shall be mowed to a height of not more than seven inches; not less than five inches.

Each pass shall overlap the previous pass so that no uncut strips of turf remain.

Type B Turf Management shall include trimming.

PWS. Para. 5.1.1,

5.1.6 Type B Turf

Management, 5.1.7 Trimming.

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 3

Vegetative Spraying Timeliness/Schedule:

Services meet frequency requirements IAW Common Level of Service Standards.

Quality of Service:

Work shall consist of furnishing all equipment, materials, supplies and labor necessary for herbicide application.

Will be performed in accordance with Appendix A & Appendix B acreages.

Herbicidal bands will not exceed 12 inches adjacent to any item.

PWS. Para. 5.1.8., 5.1.9, 5.1.10

No more than five (5) valid defects per month.

Periodic validation and/or customer complaint.

PRS # 4

Quality Control Inspection procedures are followed and documented in IAW the contractor’s Quality Control Plan (incorporated into contract after award).

PWS. Para. 1.6.1

No more than one (1) valid defect per month.

Periodic validation and/or customer complaint.

PRS #5

Deliverables Complete, accurate, and timely IAW Timeliness/Schedule: turned-in within specified time

Quality of Service: reports are complete & accurate

PWS. Para. 5.3 No more than two (2) discrepancies of the following per year

100% inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan Prior to commencing work 2 Hard copy, MS

Word, PDF KO AND COR

Quality Control Daily Report- Safety Hours

Daily when work is being completed

1 Hard copy, MS Word, PDF

COR or Quality Assurance Inspector

Equipment list IAW PWS para. 4.3.5

Prior to commencing work

2 Hard copy, MS Word, PDF

COR

List of Employees Prior to commencing work

1 Hard copy, MS Word, PDF

COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

Base Year

ITEM

NAME

ESTIMATED QUANTITY

0001 Turf Management- Type A 3,976 acres

0002 Turf Management- Type B 714 acres

0003 Vegetation/ Control Spraying 1,704 acres

First Option Year

1001 Turf Management- Type A 3,976 acres

1002 Turf Management- Type B 714 acres

1003 Vegetation/ Control Spraying 1,704 acres

Second Option Year

2001 Turf Management- Type A 3,976 acres

2002 Turf Management- Type B 714 acres

2003 Vegetation/ Control Spraying 1,704 acres

Third Option Year

3001 Turf Management- Type A 3,976 acres

3002 Turf Management- Type B 714 acres

3003 Vegetation/ Control Spraying 1,704 acres

Fourth Option Year

4001 Turf Management- Type A 3,976 acres

4002 Turf Management- Type B 714 acres

4003 Vegetation/ Control Spraying 1,704 acres

Examples of Performance Standards · Response times, delivery times, timeliness – meeting deadlines or due dates, adherence to schedule. · Error rates – number of mistakes/errors allowed in meeting the performance standard. · Accuracy rates – similar to error rates, but most often stated in terms of percentages. · Completion milestone rates – x percent complete at a given date.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job TURF MANAGEMENT SERVICES - Type A

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

3,976 acres in accordance with the Performance Work Statement FOB: Destination

MILSTRIP: W81C8X30241458

PURCHASE REQUEST NUMBER: W81C8X30241458

PSC CD: S208

NET AMT

0002 1 Job TURF MANAGEMENT SERVICES - Type B

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

714 acres in accordance with the Performance Work Statement FOB: Destination

MILSTRIP: W81C8X30241458

0003 1 Job Vegetation/ Control Spraying

FFP

1,704 acres in accordance with the Performance Work Statement FOB: Destination

1001 1 Job OPTION TURF MANAGEMENT SERVICES - Type A

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

3,976 acres in accordance with the Performance Work Statement FOB: Destination

1002 1 Job OPTION TURF MANAGEMENT SERVICES - Type B

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

714 acres in accordance with the Performance Work Statement FOB: Destination

1003 1 Job OPTION Vegetation/ Control Spraying

FFP

1,704 acres in accordance with the Performance Work Statement FOB: Destination

2001 1 Job OPTION TURF MANAGEMENT SERVICES - Type A

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

3,976 acres in accordance with the Performance Work Statement FOB: Destination

2002 1 Job OPTION TURF MANAGEMENT SERVICES - Type B

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

714 acres in accordance with the Performance Work Statement FOB: Destination

2003 1 Job OPTION Vegetation/ Control Spraying

FFP

1,704 acres in accordance with the Performance Work Statement FOB: Destination

3001 1 Job OPTION TURF MANAGEMENT SERVICES - Type A

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

3,976 acres in accordance with the Performance Work Statement FOB: Destination

3002 1 Job OPTION TURF MANAGEMENT SERVICES - Type B

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

714 acres in accordance with the Performance Work Statement FOB: Destination

3003 1 Job OPTION Vegetation/ Control Spraying

FFP

1,704 acres in accordance with the Performance Work Statement FOB: Destination

4001 1 Job OPTION TURF MANAGEMENT SERVICES - Type A

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

3,976 acres in accordance with the Performance Work Statement FOB: Destination

4002 1 Job OPTION TURF MANAGEMENT SERVICES - Type B

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

714 acres in accordance with the Performance Work Statement FOB: Destination

4003 1 Job OPTION Vegetation/ Control Spraying

FFP

1,704 acres in accordance with the Performance Work Statement FOB: Destination

5001 1 Job OPTION TURF MANAGEMENT SERVICES - Type A

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

3,976 acres in accordance with the Performance Work Statement Optional 6 month extension.

FOB: Destination

5002 1 Job OPTION TURF MANAGEMENT SERVICES - Type B

FFP

TURF MANAGEMENT SERVICES AT CARLYLE LAKE-

714 acres in accordance with the Performance Work Statement Optional 6 month extension.

FOB: Destination

5003 1 Job OPTION Vegetation/ Control Spraying

FFP

1,704 acres in accordance with the Performance Work Statement Optional 6 month extension.

FOB: Destination

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2023 TO

05-MAR-2024

N/A CARLYLE LAKE / KASKASKIA NAV PROJ

HANNAH KAMPWERTH

US ARMY ENGR DIST ST LOUIS

801 LAKE ROAD

CARLYLE IL 62231-1267

618-594-2484 (6116) FOB: Destination

965110

0002 POP 01-JUN-2023 TO

05-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUN-2023 TO

05-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 06-MAR-2024 TO

05-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 06-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 06-MAR-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 06-MAR-2025 TO

05-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 06-MAR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 06-MAR-2025 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 06-MAR-2026 TO

05-MAR-2027

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 06-MAR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 06-MAR-2026 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 06-MAR-2027 TO

05-MAR-2028

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 06-MAR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 06-MAR-2027 TO

N/A (SAME AS PREVIOUS LOCATION)

5001 POP 06-MAR-2028 TO

05-SEP-2028

N/A (SAME AS PREVIOUS LOCATION)

5002 POP 06-MAR-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

5003 POP 06-MAR-2028 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

MAR 2023

52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial Services

DEC 2022

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.244-6 Subcontracts for Commercial Products and Commercial

Services

MAR 2023

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

JAN 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Proposals will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in this solicitation. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT…