A21_MISC_(SSN_Montana__Rosebud_(25-08__25-09__25-10))_1.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

SOURCES SOUGHT NOTICE

Title: Montana, Rosebud (25-08, 25-09, 25-10)

Issue Date: May 29, 2026

Response Due Date: June 04, 2026 @ 12:00PM Eastern Daylight Time

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE

(RFQ) OR A REQUEST FOR PROPOSAL (RFP). THIS DOES NOT CONSTITUTE A

SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT.

Issued by: This Sources Sought Notice is being issued by the Department of the Interior (DOI), Acquisition Services Directorate (AQD), Interior Business Center (IBC), on behalf of the Appraisal and Valuations Services Office (AVSO).

Introduction: The Government is seeking Indian-owned Small Business Economic Enterprises (ISBEE) and Indian-owned Economic Enterprises (IEE) that are interested in supporting this project.

Requirement: The objective of this requirement is to procure appraisal and valuation services.

The AVSO has determined there is a need to form an independent opinion of the market value of the fee simple estate of the defined property.

See attachment 1, Draft Statement of Work (SOW), for details.

North American Industry Classification System (NAICS): 531320 “Offices of Real Estate Appraisers”

Product Service Code (PSC): R411 “Support-Professional: Real Property Appraisals”

Response Requirements: Responses should be limited to four (4) pages. Respondents shall include the following information in their submissions:

a) Name of Company

b) Company Address

c) Unique Entity Identifier (UEI)

d) Commercial and Government Entity (CAGE) Code

e) Point of Contact (include telephone number and email address)

f) Identification of business size and category, i.e. ISBEE, IEE

g) Capability statement of the company. The Statement should address the following:

i. Vendor’s capability as it relates to the requirement referenced herein;

ii. Description of recent and RELEVANT experience to the NAICS code identified within this notice;

iii. Additional, applicable information as it pertains to this announcement that could assist the Government in determining the contractor’s capabilities as it relates to the requirement referenced herein.

Response Due Date: RESPONSES ARE DUE NO LATER THAN June 04, 2026 @ 12:00PM Eastern Daylight Time. Responses to this source sought shall be sent directly to the Contracting Officer (CO), Ms. Jacqueline Hernandez, at jacqueline_hernandez@ibc.doi.gov. Responses submitted by any other method will not be accepted or answered. Please ensure that your e-mail response has “Sources Sought Notice – Montana, Rosebud (25-08, 25-09, 25-10)” in the subject line.

Disclaimer: The purpose of this market research is to survey prospective vendors in order to collect data, comments, and other information pertaining to this industry. The information submitted in response to this announcement will assist IBC in determining the appropriate procurement strategy in the future.

The Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for any information received from potential sources. All information submitted in response to this announcement is strictly voluntary.

Only electronic mail will be acceptable for vendors’ submissions. The Government does not intend to provide feedback or evaluate submissions.

[End of Sources Sought Notice]

AVSO Statement of Work Page 1 of 7

UNITED STATES DEPARTMENT OF THE INTERIOR

OFFICE OF THE SECRETARY

Appraisal and Valuation Services Office (AVSO)

STATEMENT OF WORK

SECTION 1: CASE PROPERTIES

AVIS Case Number: See attached list

Client Tract Number: See attached list

Agency: Bureau of Indian Affairs

Case Type: Sale

Requested Service: Market value appraisal

SECTION 2: SUBJECT OF THE APPRAISAL

Property Description: The subject of the appraisal is the Allotted land identified in the addendum.

No structural improvements are to be appraised under this assignment.

Legal Description: Please refer to the AER and Title Status Report for the legal description.

Property Rights Appraised: Fee simple estate

Outstanding Rights and/or Reservations:

The appraisal is to consider the exceptions noted in the Title Status Report documents.

Any recorded or unrecorded documents, conditions, agreements, easements and/or encumbrances discovered must be identified and discussed in the appraisal report in relation to their impact on value.

Access: The physical and legal access varies by each tract. The appraiser must verify the subject’s access as part of the appraisal process.

Real Property Improvements: No structural improvements are to be appraised under this assignment. If improvements are present on inspection they should be noted and described in the report but not valued.

Personal Property: Personal property must be disregarded for purposes of the appraisal.

05/21/2026

AVSO Statement of Work Page 2 of 7

SECTION 3: APPRAISAL PROBLEM IDENTIFICATION

Client: U.S. Department of Interior, Appraisal and Valuations Services Office

(AVSO)

Intended Users: AVSO and Northern Cheyenne BIA, on behalf of the United States of America

Intended Use: The intended use of the appraisal is to assist the client and intended users with approval of a negotiated sale of land.

Type of Value: Market Value

Definition of Market Value: Federal regulations prescribe the definition of market value for use in negotiating a sale of Indian trust land as:

The most probable price, as of a specified date, in cash, or in terms equivalent to cash, or in other precisely revealed terms, for which the specified property rights should sell after reasonable exposure in a competitive market under all conditions requisite to a fair sale, with the buyer and seller each acting prudently, knowledgeably, and for self-interest, and assuming that neither is under duress.

Source: The Appraisal of Real Estate Appraisal, 16th Edition, The Appraisal Institute

Effective Date: The effective date must be no later than 30 calendar days prior to the submission of the completed appraisal report, unless the AVSO review appraiser approves in advance other conditions in writing.

SECTION 4: ASSIGNMENT CONDITIONS

Confidentiality: The appraisal report and all information furnished by the BIA or AVSO to the Appraiser are to be considered confidential.

Property Inspection The contract appraiser must inspect the subject property and all comparable market data used in the appraisal, unless the AVSO review appraiser has approved other conditions in writing. Extent of inspection should be sufficient to adequately identify those characteristics which impact the estimate of fair market value. The inspection of the subject property will be coordinated with the BIA realty staff and/or landowner. The appraiser must notify, in advance, both the BIA and AVSO review appraiser when the subject property inspection will occur so they have adequate time to make travel arrangements.

Extraordinary Assumptions: None. If the appraiser determines that extraordinary assumptions are necessary, the appraiser must contact the AVSO review appraiser for prior written approval.

AVSO Statement of Work Page 3 of 7

Hypothetical Conditions:

The valuation of the subject property in fee simple title is a hypothetical condition, the use of which may affect the assignment results. This assignment has the following authorized Hypothetical Conditions:

1. The property rights for trust land held by the United States on behalf of the Indian or Tribe are assumed to be equivalent to fee simple status, although the allotment can consist of numerous fractional interests that have never been legally partitioned from the whole.

2. The allotment is not affected by Federal or Tribal laws restricting the sale of trust or restricted lands; analysis assumes the allotment could be sold and purchased on the open market without any restrictions.

3. For the purpose of analysis, the subject parcel is assumed to have similar land use restrictions (zoning) and encumbrances (property tax load) associated with the comparable sales used in my analysis.

If applicable:

4. For the purpose of the analysis, the subject parcel is assumed vacant and unimproved.

The Appraiser must invoke the above hypothetical conditions. If the appraiser determines that any additional hypothetical conditions are necessary, he/she must contact the AVSO Review Appraiser for prior written approval.

Jurisdictional Exceptions: None. If the appraiser determines that a jurisdictional exception is necessary, the appraiser must contact the AVSO review appraiser for prior written approval.

Pre-Work Meeting: The contract appraiser will be required to attend a pre-work meeting. The pre-work meeting will be conducted prior to the inspection of the property.

The purpose of the meeting will be to discuss this Statement of Work and the expectations of AVSO. The meeting will be held via teleconference.

The AVSO review appraiser will coordinate the date and time with the appraiser.

Appraiser Qualifications: This appraisal assignment requires a State Certified General Appraiser in good standing in the state in which the subject property is located. The Appraiser needs to be licensed or certified or hold a temporary permit in the State prior to accepting the assignment. The engaged appraiser must sign the report.

Appraisal Methodology: The Sales Comparison Approach is expected in this assignment.

Development of additional approaches should be determined after analyzing the quantity and quality of market data available as well as what is typically required for valuation assignments of that type. Applicable approaches are required if they are necessary for credible results. A

AVSO Statement of Work Page 4 of 7 detailed discussion of the reasoning to omit typical approaches must be included.

Applicable Standards / Law Regulation and Policy:

The standards applicable to this appraisal assignment include:

- Uniform Standards of Professional Appraisal Practice (USPAP), 2024 edition.

The appraisal must conform to the following laws, regulations, and policies:

- Federal Regulations 25 CFR, Part 150.2

AVSO Statement of Work Page 5 of 7

SECTION 5: APPRAISAL REQUIREMENTS AND INSTRUCTIONS

The appraisal shall be an Appraisal Report, as identified by USPAP SR-2(a). See USPAP AO-28 for clarification. Additionally, the appraisal must include the following:

1. Cover Page must prominently identify the USPAP Reporting Option (Appraisal Report), as well as the Client, Property Identification, Appraisal Request Number and BIA AVIS number, Effective and Report Dates.

2. Subject and comparable property descriptions should contain enough information to allow the intended users of the appraisal to adequately visualize the relevant characteristics. (e.g., legal description, land uses, type and quality of access, improvements, source and adequacy of fencing and water supply for grazing), vegetative cover, soil types, topography, etc.). All comparable sales used should be confirmed, analyzed, and reported in similar detail and consistent fashion to the subject property.

3. The report must contain at a minimum an aerial photograph with the estimated property boundary for the subject and each of the comparable sales and a photograph from the property inspection, unless waived by (AVSO). Additional maps, surveys and plats may be included if germane to the appraisal problem. A comparable sales location map is required. The aerial photographs must not be so dated that they do not accurately represent the property as it physically existed on the date of inspection. Any unusual property features must be photographed from ground level and included in the report.

4. Ownership and History of Property (summarize analysis of the most current Title Status Report (TSR) on the property). Reconcile any significant differences in current sales and Market Value conclusion.

5. Sales Comparison Approach: The analysis must include a summary of the relevant market data in grid or tabular form; sales comparable data should be transacted in similar market conditions, and in areas appropriate for the effective date.

6. The preferred method of adjusting comparable data includes adequately supported, quantitative adjustments (%, $/acre, etc.). Qualitative adjustments (similar, inferior, or superior) are acceptable when there is insufficient data to support more specific adjustments. All comparative adjustments must be narratively supported by clear, appropriate, and credible analysis based on documented market research. The level of detail should be commensurate with the complexity of the property type and the transaction, but at a minimum, the analysis must include a discussion of relevant characteristics and how the unit price from each of the comparable sales relates to the subject. The data must be narratively reconciled into a point estimate of value.

7. The AVSO Statement of Work, pages 1 & 2 of the Contract Award, and any documents provided with the request must be attached as an addendum to the appraisal report. Reference to these documents should be provided in the body of the report.

8. Unsigned and draft reports will not be accepted.

9. When the appraiser has performed any services regarding the subject property within the prior three years, the he/she must disclose this to the AVSO review appraiser prior to engagement.

10. AVSO is the appraiser's sole client. The appraiser may not communicate assignment results to any party except AVSO, unless authorized to do so in writing by AVSO.

AVSO Statement of Work Page 6 of 7

11. If the appraiser discovers material facts which differ from those provided by AVSO or encounters circumstances which prevent the appraiser from developing an unbiased appraisal, the appraiser must contact the AVSO review appraiser for instructions.

12. Any communication with the bureau realty contact or property owner shall include the assigned AVSO review appraiser.

13. Even though communication is encouraged with the property owner and BIA, only the assigned AVSO review appraiser can modify appraisal instructions (in writing).

14. Any communications between AVSO (Client) and the contract appraiser that pertain to the appraisal review (i.e., review questions, comments, concerns, etc.) are confidential. Disclosure of these communications requires the written approval of AVSO.

15. This appraisal assignment will be an engagement between the appraiser and AVSO, the appraiser’s client. The appraiser must address any questions regarding appraisal instructions and/or technical requirements for the appraisal to the AVSO review appraiser. Appraisal assignment contacts are provided below.

SECTION 6: PERFORMANCE / DELIVERABLE REQUIREMENTS

Appraisal Report Delivery: Targeted performance period for completion of all the appraisals is 60 days from date of contract award.

Review & Comments Provided:

The Appraisal report will be reviewed in its entirety for compliance with USPAP and this SOW. Deficiencies will require correction. Target date is less than 30 calendar days after receiving initial appraisal report. Any subsequent revisions are to be completed within 10 days.

Deliverables: Digital report (unlocked PDF format).

Invoice Submission and Payment:

60 Days after the Contract Appraiser has been notified the appraisal review is complete.

Closeout: 60 days after final payment.

Please Note: The final invoice/request for payment is not to be submitted until the AVSO Review Appraiser notifies the contract appraiser the appraisal review is complete.

AVSO Statement of Work Page 7 of 7

SECTION 7: EXHIBITS

Exhibits to be provided with solicitation:

A. 207 321 Maps

A. 207 321 Legal Description (AER)

B. 207 556 Maps

C. 207 556 Legal Description (AER)

D. 207 710 Maps

E. 207 710 Legal Description (AER)

Exhibits to be provided upon contract award:

F. Project Contact List

G. 207 321 Grazing Permits

H. 207 321 Timber Cruise

I. 207 321 Title Status Report J. 207 556 Grazing Permits K. 207 556 Timber Cruise L. 207 556 Title Status Report M. 207 710 Grazing Permits N. 207 710 Timber Cruise O. 207 710 Title Status Report

SECTION 8: SUBJECT TRACTS

AN APPRAISAL REPORT MUST BE PREPARED FOR EACH TRACT

AVIS Case # Client Reference Number # Tract Acreage

00228665 25-08 207 556 80

00228711 25-09 207 710 161.39

00228792 25-10 207 321 171.30