A20 Notice of Intent Sole Source to IImage Retrieval.pdf

THIS IS NOT A REQUEST FOR QUOTE - THIS IS A NOTICE OF THE GOVERNMENT'S

INTENT TO ISSUE A SOLE SOURCE AWARD TO IImage Retrieval, Inc.

The Department of Defense (DoD), Washington Headquarters Services, Acquisition Directorate (WHS/AD), on behalf of the History and Library Directorate (HLD) and Pentagon Library (PL) intends to award a sole source contract to IImage Retrieval, Inc. 3620 Josey Lane, Suite 103, Carrollton, Texas 75007, (Unique Entity ID: NQPUE6G6RQ49, CAGE Code: 1LNW6) for the i2S Copibook V-A2 Book Scanner and 3-year maintenance agreement to be delivered within 90 days of award. The PL intends to acquire and implement a network-approved book scanner to replace non-serviceable existing units, ensuring continued digitization capabilities for Library and Pentagon customers. The estimated value of the contract will range from $84,000.00 to $98,000.00.

The anticipated award will be made under the authority of FAR 8.405-6(a)(1)(i)(B), only one source is capable of providing the required supplies or services due to their unique and highly specialized nature. The i2S Copibook V-A2, a commercial product as defined in FAR 2.101, is uniquely suited for digitizing bound materials without risking damage or disbanding. This capability is essential for the Pentagon Library (PL), which supports DoD mission needs by providing efficient access to digitized content in universally accessible formats, such as PDFs or searchable text files. The i2S Copibook V-A2 ensures cost-effective delivery of digital content, reducing reliance on expensive external scanning services.

After consulting with DISA/IT, the PL team determined that network compatibility was critical for any book scanner due to potential issues with the DoD network. Through professional networking and feedback from digitization librarians, the team identified the i2S Copibook V-A2 as the only scanner that met both operational requirements and DoD network approval. The i2S Copibook V-A2, manufactured by i2S, is distributed by IImage Retrieval, Inc., the only reseller in the United States. Because of the manufacturer’s exclusive distribution agreement, it is necessary to acquire the i2S Copibook V-A2 from IImage Retrieval, Inc.

This notice of intent is NOT a request for proposals or quotations. Requests for copies of a solicitation in response to this notice will not be honored or acknowledged. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether conducting a competitive procurement is in the best interest of the Government. Interested parties may identify their interest and capability by responding to this notice via email to whs.mc-alex.ad.mbx.ks@mail.mil with a PDF file, referencing notice of intent number JH061620251129, no later than 11:00 A.M. EST, September 15, 2025. All information submitted should support the offerors capability to provide the services required and shall be furnished at no cost or obligation to the Government. The Government reserves the right to cancel the Sole Source Award. The primary North American Industry Classification System (NAICS) code is 334118 Computer Terminal and Other Computer Peripheral Equipment Manufacturing with a Small business size standard of 1000 Employees.

Contracting Office Address:

Washington Headquarters Services Acquisition Directorate 4800 Mark Center Drive Suite 09F09 Alexandria, Virginia 22350

Primary Point of Contact:

Karen A. Smith Contracting Officer karen.a.smith202.civ@mail.mil

Secondary Point of Contact:

Loren Williams Contract Specialist Loren.m.williams5.civ@mail.mil mailto:whs.mc-alex.ad.mbx.ks@mail.mil mailto:whs.mc-alex.ad.mbx.ks@mail.mil mailto:karen.a.smith202.civ@mail.mil mailto:Loren.m.williams5.civ@mail.mil