A19 - Solicitation.pdf

1605C2-23-R-00005

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

05/03/2023 1609-OCT-23-NAT-0074

1 73

Customer Acquisition Services 200 Constitution Ave, NW S-4307

US Department of Labor

Washington DC 20210

Multiple

US DEPARTMENT OF LABOR

200 CONSTITUTION AVE., NW

ROOM S5317

WASHINGTON

DC 20210

Christopher Capers

05/22/2023 02:00 P.M. ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The Department of Labor (DOL), on behalf of the Bureau of International Labor Affairs (ILAB), has a requirement for administrative support and strategic planning to support the Multilateral Partnership for Organizing, Worker Empowerment, and Rights (M-POWER) initiative in accordance with the attached Performance Work Statement (PWS) for a 12-month base period and four (4) 12-month option periods.

DOL anticipates that this requirement will result in an award of a Time & Material (T&M) type contract.

Eligible vendors shall provide technical and price proposals by the applicable due date per Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 73

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605C2-23-R-00005 block 10 on this form. Any discount terms are highly encouraged.

0001 Administrative Support and Strategic Planning

Services - Base Period

Product/Service Code: R408

Delivery: 365 Days After Award

1001 Administrative Support and Strategic Planning

Services - Option Period One (1)

(Option Line Item)

(Anticipated Option Exercise Date) 0

Product/Service Code: R408

2001 Administrative Support and Strategic Planning

Services - Option Period Two (2)

(Option Line Item)

(Anticipated Option Exercise Date) 0

Product/Service Code: R408

3001 Administrative Support and Strategic Planning

Services - Option Period Three (3)

(Option Line Item)

(Anticipated Option Exercise Date) 0

Product/Service Code: R408

4001 Administrative Support and Strategic Planning

Services - Option Period Four (4)

(Option Line Item)

(Anticipated Option Exercise Date) 0

Product/Service Code: R408

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

B - Supplies/Services/Prices

Item/Sub Number

Description Quantity Unit of Issue

Unit Price Total Item Amount

0001 Base Period Executive Director Implementation and Partner Support Officer

Communications Officer Contract Manager Collaboration Software - ODC Travel - ODC Meeting Logistics - ODC

1001 Option Period One (1) Executive Director

Travel - ODC Meeting Logistics - ODC

2001 Option Period Two (2) Executive Director

Collaboration Software - ODC Travel - ODC Meeting Logistics - ODC

3001 Option Period Three (3) Executive Director

Travel - ODC Meeting Logistics - ODC

4001 Option Period Four (4) Executive Director

Collaboration Software - ODC Travel - ODC Meeting Logistics - ODC

This table is a summary of prices. In addition to the above table the vendor shall submit an excel spreadsheet with a breakout of the Labor Categories, Rates, and Level of Effort. Please note, the contractor may propose a different labor mix to fulfill this requirement.

C - Description/Specifications

Part 1 - General Information

1.1. Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to support an operational Secretariat for the Multilateral Partnership for Organizing, Worker Empowerment, and Rights (M- POWER). The services are broadly categorized as administrative support and strategy development as defined in later sections of this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2. Background:

Multilateral Partnership for Organizing, Worker Empowerment, and Rights (M-POWER) is a global initiative that unites governments, unions, labor academics, civil society organizations, and philanthropic organizations committed to working in partnership to uphold and promote worker empowerment and rights. M-POWER strengthens workplace democracy globally by supporting worker rights and empowerment through program and policy interventions that 1) improve the enabling environment for free exercise of worker voice, association, and participation; 2) expand opportunities for worker voice engagement in social dialogue and policy discussions; and 3) uphold and advance workers’ fundamental rights, as defined in the International Labour Organization’s Declaration of Fundamental Principles and Rights at Work.

M-POWER is the largest commitment by the U.S. government to advance workplace democracy and support trade union rights in the global economy. As of December 2022, M-POWER includes an approximately $130 million commitment by the U.S. Department of Labor, U.S. Agency for International Development and U.S. Department of State for innovative technical assistance to empower workers and strengthen worker voice.

The DOL represents the USG as partner and co-chair, working through a steering committee and action committees to balance worker and government voices and with a Secretariat to facilitate collaboration and coordination.

1.3. Objectives:

The objective of this requirement is to support the operations of the M-POWER Secretariat.

1.4. Scope:

The scope of this award includes administrative support and strategy development to the Bureau of International Labor Affairs in their role as Partner and Co-chair to M-POWER. Contractor support is required in the following areas:

• Administrative Support (including meeting management, logistics and report writing)

• Communications Support

• Financial Management

• Strategy Development and Execution

The contractor shall 1) manage the daily governance and coordination activities of the M-POWER Steering Committee and Working Groups; 2) develop and implement integrated communications and program strategies; and 3) develop and manage the M-POWER budget.

1.5. Period of Performance:

The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods.

The government reserves the right to extend the term of this contract action at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contract”.

1.6. General Information

1.6.1. Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Quality Control Plan is to be delivered with 45 days after contract award.

1.6.2. Quality Assurance:

The government shall evaluate the contractor’s performance under this contract action in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). [Reference Quality Assurance Plan and surveillance methodology to be used to ensure quality assurance.]

1.6.3. Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4. Recognized Holidays:

The contractor is not required to perform services on the recognized holidays below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.5. Hours of Operation:

The contractor is responsible for conducting business within an 8-hour workday (exclusive of a lunch break) The contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this statement of work when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.6.6. Place of Performance:

The work to be performed under this contract action will be performed at the contractor or remotely.

1.6.7. Type of Contract:

The government anticipates award of a Time & Materials (T&M) type contract.

1.6.8. Security Requirements:

There is no security requirement needed for this requirement.

1.6.8.1. Physical Security.

The contractor shall be responsible for safeguarding all government property provided for contractor use.

1.6.8.2. Key Control.

The contractor shall establish and implement methods of making sure all key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.9. Special Qualifications:

There are no special qualifications required for this contract.

1.6.10. Post Award Conference/Periodic Progress Meetings:

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11. Contracting Officer’s Representative:

A COR will be delegated separately.

1.6.12. Key Personnel:

The following personnel are considered key personnel by the government: Executive Director. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract action. The contract manager or alternate shall be available for at least two hours between 9:00 a.m. and 5:00p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.12.1 Contract Manager

Duties:

The Contract Manager will have primary responsibility for ensuring that all tasks under this contract are of the highest quality and are completed on time and within budgeted amounts. The Contract Manager will manage workflow among sub-contractors and others contributing to the work performed under this PWS. The Contract Manager shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract. The name of the Contract Manger shall be designated in writing to the

COR.

Minimum Qualifications:

• Bachelor’s Degree or higher

• At least 3 years of contract management experience in an international development context

• At least 3 years of experience with administrative responsibilities including meeting management and logistics.

1.6.12.2 Executive Director:

Duties:

The Executive Director will have primary responsibility for ensuring that all tasks under this contract are of the highest quality and are completed on time and within budgeted amounts. The Executive Director is responsible for the overall management and execution of administrative support services provided to M-POWER. The Executive Director will implement policies as handed down by the M- POWER Steering Committee, convene meetings and oversee the development of workplans and operational procedures. The Executive Director will be responsible for promoting the visibility and results of M-POWER to internal and external audiences and must be able to work closely with M-POWER partners and other relevant stakeholders. In coordination with the fiscal sponsor, the Executive Director will ensure that relevant administrative processes and adequate controls and financial systems are implemented for the effective stewardship of MPOWER funds.

Minimum Qualifications:

• Bachelor’s Degree or higher

• At least 8 years of experience developing and executing program strategies for a diverse set of stakeholders on international labor issues, trade unions, and worker rights in supply chains and public services.

• At least 5 years of experience o working with international donors and contract and/or grant management.

o At least 5 years of experience, as an executive or senior management in a relevant labor rights - trade union related organization.

o developing and integrating creative communications strategies.

• Experience developing standard operating procedures, implementation policies, and concept papers related to multiple partner/organization collaborative development or advocacy initiatives.

• Excellent communication skills with the ability to produce high quality reports in proficient English

1.6.13. Identification of Contractor Employees:

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service and at all convenings and when representing the interests of M-

POWER.

1.6.14. Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract action may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15. Phase In/Phase Out Period

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board during the forty-five (45) day phase in/phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract action start date.

Part 2 - Definition & Acronyms

Assistant Deputy Undersecretary of ILAB (ADU) – The Assistant Deputy Undersecretary of the Bureau of International Labor Affairs.

Best Effort: That effort expended by the contractor to perform within the awarded ceiling price all work specified in this acquisition and all other obligations under this acquisition. This effort includes providing required qualified personnel, properly supervised, and following industry accepted methodologies and other practices. The effort is further characterized by operating at all times with the government’s best interest in mind, using efficient and effective methods, and demonstrating sound cost control. The effort must be identical to the effort that would be expended if this were a firm-fixed price acquisition and the contractor’s profits were dependent upon reducing costs while meeting the government’s requirements in terms and quality and schedule. Failure to provide this required effort may result in the withholding of payment for hours expended that do not qualify as best effort or a reduction in the rate per hour to reflect decreased value of services received.

Contracting Officer’s Representative. A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the

PWS.

Part 3 - Government Furnished Property, Equipment, And Services

3.1 General:

The government will provide, existing M-POWER artifacts and documents listed below.

1. M-POWER Terms of Reference

2. M-POWER Contact List

3. Meeting Notes for 2022 M-POWER Retreats

4. Meeting Notes for Q1 & Q2 Steering Committee Meetings

3.2 Equipment:

The government will not provide equipment.

3.3 Services:

Not Applicable

3.4 Facilities:

Remote. The contractor will furnish necessary equipment to perform the effort(s) outlined in this PWS remotely, at a location other than a government-owned or contractor-owned facility. If deemed necessary, the government may issue, at its discretion, supplemental equipment (e.g., computing equipment).

Part 4 - Contractor Furnished Items and Services

4.1 General:

Except for those items specifically stated to be government furnished in Part 3, the contractor shall furnish all other items required to perform the services in this PWS.

4.2 Website

The contractor shall purchase all equipment and software required to develop and maintain a dynamic, data, narrative, and graphic rich M-POWER website.

4.3 Collaboration Software

The contractor will purchase and administer a cloud-based platform that provides a secure environment for M-POWER partners and stakeholders to collaborate.

Part 5 - Specific Tasks

5.1 Services:

The contractor must provide services to manage the daily operations and practical governance of the M-POWER Secretariat and its associated Working Groups. These activities include but are not limited to: 1) providing administrative support to M-POWER partners, 2) developing and executing programmatic and communications strategies, 3) budget formulation, execution and oversight and 4) logistical support for M-POWER convenings.

5.1.1 Administrative Support

This Task Area specifies the services required to support the daily operations of the M-POWER Secretariat. The contractor will identify and manage all M-POWER activities to engage members efficiently to preserve the multi-stakeholder governance structure and objectives as documented in the M-POWER Terms of Reference. The contractor shall:

• Develop and manage a detailed dashboard of M-POWER partners’ technical assistance projects or investments, campaign efforts, and funding for labor rights and M-POWER related development projects.

• Organize and facilitate all M-POWER meetings and convenings (i.e., Steering Committee (SC), working groups, advisory committee, M-POWER partner meetings, and meetings with relevant non-partner organizations and groups) and providing logistical support, including:

o Selecting and securing event facilities o Planning itineraries and purchasing and transmitting plane tickets or other transportation to convening for individual travel supported by DOL/ILAB.

o Reimbursing participant per diem and transportation expenses including preparation of cost reimbursement form for designated participants.

o Securing and managing meeting facilitators o Selecting and providing translation and interpretation services, as needed o Setting up and managing registration process o Taking, reviewing, and sharing meeting notes and due-outs

• Prepare presentations, webinar content, briefing notes, and policy papers for M-POWER partner deliberations, outreach and support.

• Develop and disseminate engagement materials, programs, and strategies to maximize substantive participation of M-POWER partners and to aid in recruiting new M-POWER partners.

• Communicate and collaborate with and provide support to M-POWER partners and affiliate organizations implementing work areas and programs related to M-POWER goals.

• Manage key aspects of M-POWER strategic and action plans in support of, and coordination with, the co-chairs, steering committee and working group leads.

• Ensure appropriate monitoring and evaluation systems are developed and consistently applied to measure the impact of M-POWER programs and activities.

5.1.2 Communications Support

This Task Area specifies the services required to support the execution of a communications strategy. The contractor must lead external communications and support partner outreach for the M-POWER. This includes but is not limited to: developing and updating an M-POWER website with information (including program data from M-POWER partners), fielding inquiries about M- POWER activities, preparing slides or other briefing notes for conferences or other outreach. The contractor will facilitate partner outreach working with M-POWER co-chairs. The contractor shall:

• Create and socialize the M-POWER “brand” for partners and public audiences.

• Coordinate with M-POWER partners to develop and publicly disseminate core Develop and manage M-POWER social media profile across multiple platforms.

• Develop and maintain informational materials for partners, the public, media, and new partner M-POWER outreach.

• Identify, develop and manage activities, tools and platforms to elevate worker voice in key arenas of debate and decision making in support of M-POWER strategy and action plans.

5.1.3 Financial Management

This Task Area specifies the services required to support budget formulation and execution. The contractor will support he M- POWER fiscal sponsor by overseeing any M-POWER grants, drafting calls for proposals, aggregating proposals and facilitating the selection process. The contractor must review grantee reports and prepare reports that include opportunities for improvement and impacts. The contractor shall:

• In coordination with the co-chairs, SC, and/or designated M-POWER sub-committee members, develop an annual budget and as needed, activity/event/program budgets

• Provide budget oversight and reporting as defined by legal and donor requirements.

• Manage, oversee, and report on all M-POWER grants and contracts.

5.1.4 Strategy Development and Execution

This Task Area specifies the services required to support the development of an M -POWER strategic plan accompanied by an integrated communications strategy. The contractor is responsible for leading the creation of M-POWER materials including strategic planning documents, summary of M-POWER partner contributions and updates on M-POWER activities. The contractor must consult with partners regarding strategic planning. The contractor shall:

• Lead, coordinate, and track implementation of M-POWER strategies, actions, and programs, including through individual follow-up with M-POWER partners and relevant stakeholders.

•Facilitate the development and implementation of an M-POWER communications strategy, including developing, populating, and maintaining a dynamic, data, narrative, and graphic rich M-POWER website and managing associated technical necessities.

• In coordination with co-chairs, commission research to support M-POWER objectives.

• Develop a rolling three-year strategic plan and associated campaign/program proposals based on working group priorities, partner input and attributions and donor commitments.

Part 6 - Applicable Publications

6.1 Publications Applicable to this PWS

N/A

Technical Exhibit 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1

Sections 5.1.1 – 5.1.4 Contractor is responsive to contract requirements.

The operations of the M-POWER Secretariat conform to PWS requirements.

Contractor works cooperatively with the USDOL M-POWER representatives and partners.

Contractor works to ensure optimal independence during daily activities.

Zero deviation from standard

Validated customer complaint

PRS # 2

Sections 5.1.1-5.1.4 Timely deliverables as defined in Technical Exhibit #2

Contractor adheres to timelines outlined in Appendix A (Deliverables/ Payment Table).

Contractor effectively manages the draft and review process of strategy documents and meeting notes to ensure adequate review time is allotted and adheres to timelines.

Zero deviation from standard

Validated customer complaint

PRS # 3

Sections 5.1.1-5.1.4 Quality of deliverables defined in Technical Exhibit #2 are acceptable.

Strategy documents present a thoughtful, well-organized strategy that represents the annual priorities, goals and outcomes of the M- POWER Steering Committee.

M-POWER branding is easily traceable and identifiable by internet search.

Written deliverables do not require major revisions. Drafts are written in fluent English and contain minimal grammatical and spelling errors.

Final product is copy-edited and free of errors and delivered in a Section 508-compliant format.

Zero deviation from standard

100% Inspection

PRS # 4

Section 5.1.1 Budget

Contractor stays within the allotted travel budget.

Zero deviation from standard

100% Inspection

Technical Exhibit 2

Deliverables Schedule – Base Year only

Deliverable Frequency # Of Copies Medium/Format Submit To Section 1.6.1 – Quality Control Plan

45 days of contract award

2 originals Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 1.6.15 - Transition Plan

45 days of contract award

2 originals Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 5.1.1 - dashboard of M-POWER partners’ technical assistance projects and funding for labor rights and M-POWER related development projects

60 days of contract award

2 originals Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 5.1.1 -Agendas and summaries/notes for M-

POWER

meetings/convenings

Weekly 2 originals Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 5.1.1 - Management of and materials for the Quarterly Steering Committee Meetings

Quarterly 2 originals Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 5.1.1- Travel estimates for Invitational Travel

As required 2 originals Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 5.1.1 – Collaboration Software purchased and username/passwords available

45 days of contract award

1 instantiation Emailed in MS Word

COR, ADU ILAB or Collaboration Site

Section 5.1.1 - Agendas, invitations, logistical arrangement and support, facilitation, and follow-up memos for M-POWER meetings (including participation/travel by one secretariat representative)

As required

Section 5.1.2 - Orientation materials and briefings (as needed) for new partners

As needed

Section 5.1.2 - Encourage members to promote M- POWER in their work and bolster M-POWER visibility; enable member-led promotion by developing and distributing outreach toolkit

60 days of contract award

1 original Emailed in MS Word

COR, ADU ILAB or Uploaded to Collaboration Site

Section 5.1.2 – M-POWER Website and social media Handles available for use

90 days of contract award

1 original Emailed in MS Word

Uploaded to Collaboration Site

Sections 5.1.2 – Website/social media

Quarterly 1 original MS Word Uploaded to Collaboration Site updates & maintenance summaries - content generation, management, and design; update the M- POWER website regularly with current M-POWER activities and grants, address any inquiries Section 5.1.3 – Draft 2024 M-POWER Budget

October 2023 2 originals MS Excel Uploaded to Collaboration Site

Section 5.1.3 - Ongoing M- POWER funding oversight reports

Quarterly 1 original MS Word Uploaded to Collaboration Site

Section 5.1.3 -Oversight report of grant agreements and contracts with organizations funded by M-

POWER

Quarterly 1 original MS Word Uploaded to Collaboration Site

Section 5.1.4 – Draft 2024 M-POWER Strategic Plan

October 2023 1 original MS Word Uploaded to Collaboration Site

Section 5.1.4 – Draft Communications Plan

October 2023 1 original MS Word Uploaded to Collaboration Site

Annual Performance Report of activities to support M-

POWER

May 2024 1 original MS Word Uploaded to Collaboration Site

Technical Exhibit 3

Estimated Workload Data

ITEM NAME ESTIMATED QUANTITY

1 Contract Manager 2450

2 Executive Director 7350

3 IPS Officer 9800

4 Communications Officer 9800

Technical Exhibit 3 represents the estimated level of effort for this requirement. Please note, however, that the contractor may propose a different mix to fulfill this requirement.

D - Contract Clauses

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.204-22 Alternative Line Item Proposal. (JAN 2017)

52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) Representations. (1) The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation. (NOV 2015)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (FEB 2016)

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services. (NOV 2021)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (DEC 2022) - Alternate I (NOV 2021)

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor's employees selected or retained by the Contractor after any of the Contractor's managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause-

(i) Direct materials means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) Hourly rate means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) Materials means-

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate:

[Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) Subcontract means any contract, as defined in FAR Subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor's established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor's payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall-

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: [Insert each element of other direct costs (e.g., travel, computer usage charges, etc. Insert "None" if no reimbursement for other direct costs will be provided. If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the elements of other direct charge(s) for that order or, if no reimbursement for other direct costs will be provided, insert 'None'".]

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: [Insert a fixed amount for the indirect costs and payment schedule. Insert "$0" if no fixed price reimbursement for indirect costs will be provided. (If this is an indefinite delivery contract, the Contracting Officer may insert "Each order must list separately the fixed amount for the indirect costs and payment schedule or, if no reimbursement for indirect costs, insert 'None')."]

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation.