A19_RFP_1605C3-25-R-00002.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

1605C3-25-R-00002

See Schedule See Schedule

US Department of Labor Customer Acquisition Services 200 Constitution Ave, NW S-4307 Washington DC 20210

07/23/2025 1400 ED

Geopardi Bost 312-353-4861

CAS

CAS

Emily Pyatigorsky

541990

$19.5

07/07/2025

ADMINISTERED BY:

US Department of Labor

Customer Acquisition Services

200 Constitution Ave, NW S-4307

Washington DC 20210 USA

The U.S. Department of Labor (DOL), Office of

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

the Senior Procurement Executive (OSPE) anticipates competitively awarding a Labor-Hour contract, on behalf of the Office of the Office of Workers’ Compensation Programs (OWCP), Division of Energy Employees Occupational

Illness Compensation (DEEOIC) intends to award, under this solicitation, a single Labor-Hour contract for Site Exposure Matrices (SEM)

Scientific and Technical Services.

The anticipated period of performance is one

(1) 12-month Base Period and four (4) 12-month

Option Periods as follows:

Base Period: September 22, 2025, to September

21, 2026

Option Period 1: September 22, 2026, to

September 21, 2027

Option Period 2: September 22, 2027, to

September 21, 2028

Option Period 3: September 22, 2028, to

September 21, 2029

Option Period 4: September 22, 2029, to

September 21, 2030

All questions must be submitted in writing to the Contracting Officer, Emily Pyatigorsky at

Pyatigorsky.Emily@dol.gov (with carbon copy to

Bost.Geopardi.G@DOL.gov) no later than Friday, 07/11/2025 at 4:00PM ET, by utilizing

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

Attachment 1 – Vendor Questions Template.

To be considered for this award, please adhere to all additional deadlines outlined in Section

L of this document.

Period of Performance: 09/22/2025 to

09/21/2026

0001 Base Period Labor (Labor Hour) - Site Exposure

Matrices (SEM) Scientific and Technical

Services

Product/Service Code: R499

0002 Base Period - Travel (Not-to-Exceed)

Product/Service Code: R499

0003 Base Period - Other Direct Costs (ODC's)

Product/Service Code: R499

1001 Option Period I Labor (Labor Hour) - Site

Exposure Matrices (SEM) Scientific and

Technical Services

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

1002 Option Period I - Travel (Not-to-Exceed)

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

1003 Option Period I - Other Direct Costs (ODC's)

(Option Line Item)

(Anticipated Option Exercise Date) 0

Product/Service Code: R499

2001 Option Period II Labor (Labor Hour) - Site

Exposure Matrices (SEM) Scientific and

Technical Services

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

2002 Option Period II - Travel (Not-to-Exceed)

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

2003 Option Period II - Other Direct Costs (ODC's)

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

3001 Option Period III Labor (Labor-Hour) - Site

Exposure Matrices (SEM) Scientific and

Technical Services

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

3002 Option Period III - Travel (Not-to-Exceed)

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

3003 Option Period III - Other Direct Costs (ODC's)

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

4001 Option Period IV Labor (Labor Hour) - Site

Exposure Matrices (SEM) Scientific and

Technical Services

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

4002 Option Period IV - Travel (Not-to-Exceed)

(Option Line Item)

(Anticipated Option Exercise Date)

Product/Service Code: R499

4003 Option Period IV - Other Direct Costs (ODC's)

Product/Service Code: R499

SECTION B – SUPPLIES OR SERVICES AND

PRICES/COSTS

B.1 Pricing Schedule to be determined at contract award.

B.2 LABOR RATES

Service Contract Labor Standards– Price Instructions

As provided in the Service Contract Labor Standards (SCLS) (also known as Service Contract Act, McNamara-O'Hara Act, or Service Contract Act of 1965) clauses and terms in this Solicitation, when pricing its proposal, every offeror is responsible for accurately classifying the individuals who would perform services under the resulting contract and for accurately estimating the costs of compliance with the SCLS’s minimum wage and fringe benefits requirements. The requirements of the SCLS and implementing regulations can be found at 29 C.F.R. Part 4. The FAR requirements can be found at FAR Subpart 22.10.

The Contractor is responsible for initiating conformance procedures for any class of SCLS service employee which is not listed in the Wage Determination incorporated into the Solicitation. See FAR 52.222-41(c)(2); 29 C.F.R. § 4.6(b)(2). Conformance requests made by the Contractor shall be submitted to the Contracting Officer after award using Standard Form 1444 and must be submitted no later than 30 days after such unlisted class of employees performs any contract work. The Contractor bears the risk of any cost impacts if a subsequent conformance determination from DOL’s Wage and Hour Division (WHD) includes wages or fringe benefits that are different from those assumed by the offeror when pricing its proposal.

The Government shall not be liable for any increased costs as a result of the Contractor's failure to identify SCLS position classifications, WHD’s conformance determinations after contract award, or the Contractor’s failure to pay minimum wages and fringe benefits established by WHD.

Below is a list of the projected corresponding Wage Determination labor categories.

However, please note that this is not an all- inclusive list, and it is the Contractor’s responsibility to accurately identify and classify its proposed labor categories.

Occupation Code:

01000 – Administrative Support and Clerical Occupations are as follows:

Administrative Assistant ‐ Wage Determination Occupation Code 01020

Please visit SAM.gov for more information on Wage Determinations.

SECTION C -

DESCRIPTION/SPECIFICATIONS/STATEMENT OF

WORK

C.1 PERFORMANCE WORK STATEMENT (PWS)

Site Exposure Matrices (SEM) Scientific and Technical Services for Department of Labor (DOL) Office of Workers’ Compensation Programs (OWCP), Division of Energy Employees Occupational Illness Compensation (DEEOIC)

PART 1

General Information:

The DEEOIC has responsibilities under Part E of the Energy Employee’s Occupational Illness Compensation Act (EEOICPA or Act) to issue decisions concerning whether certain employees of Department of Energy (DOE) contractors, sub-contractors, or uranium miners/millers contracted illnesses as a result of exposure to toxic substances in their work environment. Although claimants are legally responsible for providing the evidence necessary to establish exposure and causation under EEOICPA, the DEEOIC believes that it is in the best interests of claimants for the government to collect and publish exposure and health effects related to DOE facilities and work processes.

Therefore, it is essential that EEOICPA claimants and DEEOIC staff have access to accurate, timely, and useful information regarding toxic substances used at DOE sites throughout the United States.

To facilitate claimants accurate filing and staff’s accurate adjudication of Part E claims of the EEOICPA, DEEOIC has gathered and evaluated exposure information from all covered major DOE facilities and covered uranium sites. This information has been used to populate a database called the Site Exposure Matrices (SEM) and is used by claimant’s and their physicians, and DEEOIC Claims Examiners as a tool to assist in evaluating exposure to toxic substances and causation for claims filed under Part E of the EEOICPA. The database also provides information on the toxic substances found at covered DOE facilities.

DEEOIC requires Contractor services as part of the DEEOIC effort to continually update, evaluate and organize toxic substance information gathered from various DOE facilities into the SEM, as well as to augment this information with site-specific data gathering and to respond to questions and provide clarifications that arise concerning the contents and linkages contained within SEM.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to update, maintain and provide feedback on questions pertaining to the DOL’s SEM as defined in this PWS, except as Specified in Section C-3 as Government Furnished Property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

Public Law 106-398, the Energy Employees Occupational Illness Compensation Program Act (EEOICPA) of 2000, as amended (the Act), established a program to compensate nuclear weapons program workers suffering adverse health effects from exposure to beryllium, ionizing radiation, and silica encountered in the course of nuclear weapons related work for the United States. The Fiscal Year 2005 National Defense Authorization Act, signed by President Bush on October 28, 2004, amended the EEOICPA by creating a new system of federal compensation called Part E. Part E is administered by the DOL and affords coverage for DOE contractors and sub-contractors and certain individuals potentially covered by the Radiation Exposure Compensation Act (RECA) for exposures to an array of toxic substances and chemicals.

The DEEOIC has responsibilities under Part E of the EEOICPA to issue decisions concerning whether certain employees of DOE contractors or sub-contractors or uranium miners/millers contracted illnesses as a result of exposure to toxic substances or chemicals in their work environment. Although claimants have the statutory responsibility to provide the evidence sufficient to support their claims, it is unlikely that most claimants or their physicians would have access to sufficient information without assistance from DEEOIC to identify which toxic substances they may have worked with or around at DOE facilities and in which roles those substances were most commonly used. Therefore, it is essential that DEEOIC have accurate, timely, and useful information regarding toxic substances used at DOE sites throughout the United States, which will be made publicly available for claimant and physician use, as well as used by DEEOIC staff in their adjudication process.

To facilitate claims submission and adjudication under Part E of the EEOICPA, DEEOIC has gathered and evaluated exposure information from all covered major DOE facilities and covered uranium sites. This information has been used to populate a database called the SEM Database, which is used by DEEOIC claimants and their physicians in submitting claims, and staff Claims Examiners as a tool to assist in evaluating exposure to toxic substances and causation for claims filed under Part E of the EEOICPA. The database also provides information on the toxic substances found at covered DOE facilities. These toxic substances are further linked to specific occupational diseases with which they are associated. A link to the internet accessible version of SEM is here:

https://www.sem.dol.gov/.

DEEOIC requires Contractor services as part of the DEEOIC effort to continually update, evaluate and organize this information into the SEM, as well as to augment this http://www.sem.dol.gov/ information with site-specific data gathering and to respond to questions and provide clarifications that arise concerned the contents and linkages contained with SEM.

1.3 Objectives:

1.3.1 SEM Database Maintenance:

Provide maintenance and regular updates to the SEM, which is a comprehensive relational database containing information regarding toxic substances at all major DOE facilities and uranium sites covered under the Act.

1.3.2 Research into DOE collections:

Provide research into toxic substance use at DOE facilities and uranium sites for the purpose of maintaining SEM as current to DOE operations as feasible. This involves coordinating and traveling to DOE sites across the country, researching those records and collecting appropriate records needed to update the SEM.

1.3.3 SEM Scientific and Technical Capability:

Services to provide chemical, toxicological, scientific and engineering background to understand, analyze and communicate information regarding DOE and its documentation, much of which pertains to the U.S. nuclear weapons production complex and is of a highly technical nature.

1.3.4 Coordination with Medical/Epidemiological Resources:

Coordination with Medical/Epidemiological Resources -- contractor provides expertise on and coordination with appropriate database(s) that contain information linking toxic substances with occupational illness. This functionality, as displayed in SEM, is an important, but evolving aspect of the adjudication of Part E claims due to the new scientific publications and findings. The contractor will need to accommodate such updates and be in a position to make recommended updates and suggestions for additional resources.

1.3.5 Cyber Security:

Provides database and cyber-security to successfully operate SEM securely and seamlessly in all the environments necessary for maximum functionality and ease of coordination with DOL, the public and DOE.

1.3.6 Training, explaining and addressing inquiries:

Contractor will quickly, efficiently and with technical accuracy answer questions about all aspects of the SEM, including the DOE and its work processes, labor categories, buildings, associated toxic substances and linkages to occupational disease.

Contractor will also provide training on the use of SEM.

1.3.7 Library:

Contractor shall maintain a library of all documents used to populate data into the SEM.

1.4 Scope:

The Contractor shall maintain the current SEM databases for the existing DOE sites, uranium mines, mills, and ore transporters. The Contractor shall utilize new sources of information as they are identified to enhance existing SEM data such as labor categories at covered DOE sites; building/area numbers (and site-specific aliases) where particular work processes were conducted; and the toxic substances present at such sites relative to processes and labor categories. The Contractor shall also work with DEEOIC and the DOE to collect additional information needed to identify and fill in known gaps in SEM and maintain sufficient “Q” cleared staff to analyze and maintain this information. Q clearance is the U.S. DOE security clearance required to access Top Secret Restricted Data, Formerly Restricted Data, and National Security Information, as well as Secret Restricted Data. The Contractor shall also promptly and efficiently answer all questions pertaining to SEM, its contents and underlying source documentation.

The links between toxic substances and occupational illness shown in SEM shall be continually updated as new disease associations are published in Haz-Map, established by organizations such as the International Association for Research on Cancer or the National Toxicology Program or other scientific sources when identified and accepted by DOL. The SEM database shall be updated in a timely manner to include any new information and ensure the information contained in the SEM database remains current with regard to links between toxic substances and occupational illness, utilizing either the Haz-Map Database or other similar databases or resources, each to the extent that DEEOIC determines is appropriate.

The Contractor shall maintain the software, hardware and cyber security protocols necessary to support both the web-based, publicly accessible SEM site, and the version used by DOL protected using a secured, single sign on (SSO) access process. The contractor shall additionally coordinate with DOE classification resources for needed reviews of the database as a prerequisite for those times when data from the DOL SEM is moved onto the public version, withholding or removing information determined to not comply with DOE requirements related to national security. This process is referred to as a data freeze and is typically conducted in May and November of each year. In addition, the Contractor shall evaluate evidence of a probative nature submitted to SEM and respond to such submissions in a timely fashion and include verified evidence of exposure into the database whenever such evidence is identified. The Contractor shall also provide training on the use of SEM as needed by DEEOIC.

1.5 Period of Performance:

The anticipated Period of Performance (POP) shall be for one (1) 12-month Base Year and four (4) 12-month Option Years. The anticipated Period of Performance is as follows:

Base Period: September 22, 2025, through September 21, 2026 Option Period 1: September 22, 2026, through September 21, 2027 Option Period 2: September 22, 2027, through September 21, 2028 Option Period 3: September 22, 2028, through September 21, 2029 Option Period 4: September 22, 2029, through September 21, 2030

The Government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contract.”

1.6 General Information:

1.6.1 Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor assures themselves that their work complies with the requirements of the contract. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan the contractor shall receive the contracting officer’s (or contracting officer’s representative) acceptance in writing of any proposed change to the QC system. The finalized QC plan is to be delivered within five (5) days of contract award.

1.6.2 Quality Assurance:

The government shall evaluate the contractor’s performance under this contract action in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The contractor shall provide feedback (if required) on the draft QASP. A final QASP shall be established within ten (10) days of contract award.

1.6.3 Government Remedies:

The Contracting Officer shall follow FAR 52.212-4, “Contract Terms and Conditions- Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.6.4 Recognized Holidays:

The Contractor shall establish a standard Holiday schedule that coincides with the Government’s schedule, as applicable. Holidays and other non-workdays peculiar to or dynamically declared by the Government shall be considered as Holidays for Contractor personnel and are not billable unless work is actually requested by the Government and performed on these days. The following is a list of Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.5 Hours of Operation:

The contractor will be available to DEEOIC personnel Monday through Friday 8:00 a.m. to 4:30 p.m. Eastern Time (ET) except for Federal Holidays identified above in

1.6.4 unless the work is actually requested by the Government and performed on these days.

1.6.6 Place of Performance:

Work to be performed under this contract shall be completed off-site at the Contractor’s facility.

1.6.7 Type of Contract:

The Government anticipates awarding a Labor Hour (LH) contract.

1.6.8 Security Requirements:

Contractor must work with both DEEOIC and DOE to collect additional information needed to identify and fill in known gaps in SEM and therefore must maintain sufficient “Q” cleared staff to access, analyze, and maintain the information.

1.6.8.1 Information and Physical Security:

In Accordance With (IAW) Federal Acquisition Regulation (FAR) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems, the contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8.2 Personal Information and Privacy:

The contractor shall provide personal information and privacy support to ensure compliance to the Privacy Act and other Federal Privacy related policies including, but not limited to, OMB Memorandum M-06-16, Protection of Sensitive Agency Information, and M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information. The contractor shall evaluate their existing privacy-related policies and procedures to ensure they comply with federal privacy-related policies. Where the contractor’s policies and procedures do not comply, the contractor shall perform the necessary updates/revisions to bring the documents and/or system into compliance as requested by the Contracting Officer or COR at no additional cost to the Government. The contractor shall also ensure that all identified privacy vulnerabilities and areas of noncompliance have been documented and resolution tracked.

1.6.8.2.1 The contractor shall ensure conformance to the most recent DOL implementation of Federal information security guidelines, currently defined as:

• The Freedom of Information Act, as amended (5 USC 522), which provides for the disclosure of information maintained by Federal agencies to the public, while allowing limited protection for privacy.

• The Privacy Act of 1974, as amended (5 USC 522a), including the Computer Matching and Privacy Act of 1988 (Public Law 100-503)

• The Federal Information Security Modernization Act of 2014 (FISMA), 44 USC § 3551 et seq.

• OMB Circular A-130, Management of Federal Information Resources, which provides instructions to Federal agencies on how to comply with the fair information practices and security requirements for operating automated information systems.

• OMB Memorandum M-07-16, Safeguarding Against the Breach of Personally Identifiable Information, May 22, 2007.

• OMB Memorandum M-06-19, Reporting Incidents Involving Personally Identifiable Information and Incorporating the Cost for Security in Agency Information Technology Investments, July 12, 2006.

• OMB Memorandum M-06-16, Protection of Sensitive Agency Information, June 23, 2006.

• OMB Memorandum M-06-15, Safeguarding Personally Identifiable Information, May 22, 2006.

• FIPS PUB 199, Standards for Security Categorization of Federal Information and Information Systems:

https://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.199.pdf

• FIPS PUB 200, Minimum Security Requirements for Federal Information Systems: https://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.200.pdf

• NIST Special Publication (SP) 800-53, Rev. 5, Security and Privacy Controls for Federal Information Systems and Organizations:

https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-53r5.pdf

• US DOL Computer Security Handbook (DOL’s implementation of NIST SP 800 53). (Reference Attachment 25 - Computer Security Handbook 5.0)

• DLMS – 9 – Chapter 1200, DOL Safeguarding Sensitive Data Including Personally Identifiable Information (Reference Attachment 26 - Department of Labor Manual Series (DLMS) 9 Chapter 1200)

1.6.8.3 Privacy Responsibilities:

1.6.8.3.1 The contractor shall ensure that every employee completes all mandated Federal security-training requirements prior to the employee’s first day of work under the contract unless the Government provides a signed waiver agreement. The contractor shall ensure that every employee completes all mandated Federal security-training on an annual basis prior to any deadlines set by the government unless the Government provides a signed waiver agreement.

1.6.8.3.2 The contractor shall ensure that all information, reports, research, or any other documentation generated under the terms of this contract are, and shall always remain, the property of the Government. Upon termination of this contract, all government purchased equipment, material, and documentation used to populate the SEM must be securely transferred to the appropriate government agency or subsequent vendor as appropriate.

1.6.8.3.3 The contractor shall protect the personally identifiable information (PII) of all claimants, providers, and Government employees from unauthorized disclosure.

1.6.8.3.4 The contractor shall use a government-approved incident reporting form to notify the Government (via zzowcpsecurity@dol.gov) of all security incidents, disclosures, breaches, disasters involving personally identifiable information (PII) within one (1) hour of becoming aware of the incident. This written notification shall describe the security incident, disclosure, breach or disaster in detail and state the measures taken to protect the confidentiality, integrity and availability of OWCP information. Upon notification, the contractor shall investigate the suspected or actual incident to discover the facts about the incident. As additional information becomes available, the contractor shall complete the Incident Report form and provide to zzowcpsecurity@dol.gov.

1.6.8.3.5 The contractor shall have a process in the event of a breach or disclosure that also includes corrective action to ensure that a similar breach does not occur in the future. The contractor shall submit a privacy disclosure or breach of personal information plan to the Government in their proposal.

1.6.8.3.6 The Government shall approve the contractor’s resolution to the incident.

1.6.8.4 System Security:

1.6.8.4.1 In addition to the security guidelines listed above, the contractor shall adhere to DOL and Federal security standards as they apply for “moderate” systems (defined by FIPS PUB 199). At a minimum, the contractor shall ensure compliance with the following certification and accreditation standards and guideline documents:

• NIST SP 800-18 Guide for Developing Security Plans for Information Technology Systems https://nvlpubs.nist.gov/nistpubs/Legacy/SP/nistspecialpublication800-18r1.pdf

• NIST SP 800-30, Rev 1, Risk Management Guide for Information Technology Systems https://nvlpubs.nist.gov/nistpubs/Legacy/SP/nistspecialpublication800- 30r1.pdf

• NIST SP 800-37, Rev 2, Guide for Applying the Risk Management Framework to Federal Information Systems: A Security Lifecycle Approach https://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-37r2.pdf

• DLMS 9 – Chapter 400, IT Security

• NIST SP 800-63-3, Digital Identity Guidelines as found at http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-63-3.pdf

1.6.8.4.2 The contractor shall successfully pass security audits that may be conducted by government third-party contractors on the facilities, personnel, hardware and software used to process OWCP claims.

1.6.8.4.3 The contractor shall comply with the Federal Information Security Modernization Act of 2014 (FISMA), 44 USC § 3551 et seq. All products and deliverables developed under this PWS shall comply with DOL Computer Security guidelines and the guidelines contained in OMB Circular A-130. All contract staff performing duties under this PWS shall agree to and sign a Non-Disclosure Agreement.

A copy of each signed and witnessed Non-Disclosure Agreement shall be submitted to the COR prior to the employee performing any work under any task order.

1.6.8.4.4 The contractor shall provide the equivalent of an authority to operate using the NIST Special Publication (SP) 800-53, Rev. 5, Security and Privacy Controls for Federal Information Systems and Organizations moderate controls as a guide to provide reasonable assurance to the government that the appropriate security controls have been implemented on the system to safeguard any PII or other classified information contained in the database. This authority to operate equivalent must be updated at least every three (3) years,

1.6.8.4.5 The contractor will complete a Third-Party Monitoring Questionnaire provided by OWCP annually to indicate any changes in their security posture or policies.

1.6.8.4.6 The contractor shall comply with Binding Operational Directive 18-01 “Enhance Email and Web Security”, and OMB M-15-13 “The HTTPS-Only Standard”.

The government requires that the contractor computer systems meet NIST SP800-53, ‘Recommended security controls for Federal information systems and Organization,” and Federal Information Security Modernization Act of 2014 (FISMA), 44 USC § 3551 et seq.

1.6.9 Special Qualifications:

The Contractor shall possess or be eligible to receive and maintain a “Q Clearance” from the DOE. The Contractor’s employees performing work in support of this contract shall have been granted a Q Clearance from the DOE or DOL through its collaborative http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SP.800-63-3.pdf agreements to provide clearances to DOL staff and contractors that comply with other agencies clearance requirements.

1.6.10 Post Award Conference/Periodic Progress Meetings:

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.11 Contracting Officer’s Representative:

A COR will be delegated separately.

1.6.12 Key Personnel:

The following personnel are considered key personnel by the government:

Contract Manager

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract action. The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. ET, Monday thru Friday except Federal holidays.

Education: The PM must possess at least a bachelor’s degree from an accredited university or college, in such fields as one of the engineering disciplines, physical sciences, public or business administration, or safety management.

Experience: The PM must also have demonstrated an in-depth knowledge of the EEOICPA as well as demonstrated knowledge and skill of managing a project of similar size, scope and complexity; directing an organization with a diverse mix of technical, management, and administrative functions; and dealing directly with senior Government officials. The PM must have demonstrated capability to apply expertise to support DOL mission objectives and initiatives, including use of technical experts to help DOL management identify solutions to complex problems. The position requires an individual with excellent oral and written communications skills, conflict resolution abilities, as well as proven ability to meet deadlines and perform under pressure in an uncertain environment.

1.6.12.1 Non-Key Personnel:

Senior Safety and Health Analyst (SSHA)

Education: The SSHAs must possess at least a bachelor’s degree from an accredited university or college, in such fields as an engineering discipline, public or business administration, safety management, chemistry, biology, physics, or industrial safety/hygiene.

Experience: SSHAs must have at least 20 years of relevant commercial or government experience, which should include at least 10 years of experience in reviewing, evaluating, applying, and/or conducting safety and health functions at DOE facilities.

They must demonstrate a broad working knowledge of DOE missions, sites, facilities, operations, and organizational roles and responsibilities. SHAs must also possess excellent organizational and communications skills, including a demonstrated ability to rapidly respond to requests for information and prepare reports and briefing materials, as well as demonstrate familiarity with computer software used to develop briefings and presentations. They must demonstrate ability to analyze complex topics and identify the salient points for extracting applicable information from DOE operational documents for inclusion in the SEM Site Profiles. In addition to the collection and analysis of DOE site data for identifying worker’s potential toxic exposures, the SSHAs must demonstrate specific knowledge and skills to serve in an additional specific functional role such as Deputy Program Manager, Internet Accessible SEM (IAS) Administrator, SEM Chemical Profile Manager, and SEM Quality Control Manager.

Safety and Health Analyst (SHA)

Education: The SHAs must possess at least a bachelor’s degree from an accredited university or college, in such fields as engineering discipline, public or business administration, safety management, chemistry, biology, physics, or industrial safety/hygiene. A high school high diploma and additional training and experience (beyond that specified below) in performing critical technical elements of the nuclear weapons facility operations can substitute the education requirement.

Experience: SHAs must have at least 15 years of relevant commercial or government experience, which should include at least 10 years of experience in reviewing, evaluating, applying, and/or conducting functions at DOE facilities. They must demonstrate a broad working knowledge of DOE missions, sites, facilities, operations, and organizational roles and responsibilities. SHAs must also possess excellent organizational and communications skills, including a demonstrated ability to rapidly respond to requests for information and prepare reports and briefing materials, as well as demonstrate familiarity with computer software used to develop briefings and presentations. They must demonstrate ability to analyze complex topics and identify the salient points for extracting applicable information from DOE operational documents for inclusion in the SEM Site Profiles.

SEM Medical Consultant (MC)

Education: The MC must possess a medical degree from an accredited medical school and be a licensed physician.

Experience: The MC must have at least 15 years of relevant commercial or government experience, which includes at least 10 years of occupational medicine-related experience with demonstrated familiarity with EEOICPA and the DOE workforce and their potential occupational illnesses. They must demonstrate expert knowledge in occupational medicine including medical surveillance programs, injury and illness reporting, exposure assessments, hazard surveys, exposure limits for hazardous materials, and worker personal protective equipment. The SEM MC should have detailed knowledge of DOE missions, sites, facilities, operations, and organizational roles and responsibilities and must have a demonstrated ability to develop reports and presentations (verbal and written) that are understandable. The position requires an individual with excellent oral and written communications skills, and a proven ability to meet deadlines and perform under pressure in an uncertain environment.

SEM Chemical Profile Manager (CPM)

Education: The CPM must possess at least a bachelor’s degree from an accredited university or college, in such fields as an engineering discipline, physics, chemistry, health physics, or industrial safety/hygiene.

Experience: The CPM must have at least 15 years of relevant commercial or government experience, which should include at least 10 years of industrial hygiene-related experience and at least 5 years’ experience in conducting evaluations of workplace exposures in an industrial/nuclear facility environment. They must have demonstrated expert knowledge in industrial hygiene, including certification by the American Board of Industrial Hygiene and possess expertise in a wide range of hygiene topics such as personal protective equipment, hazard assessments, chemical management, exposure monitoring and assessment, and confined space. The CPM must demonstrate the ability to evaluate the application of hygiene requirements, plans, systems, and procedures sufficient to evaluate compliance with regulations and standards and the overall effectiveness of a program and must have detailed knowledge of DOE missions, sites, facilities, operations, and organizational roles and responsibilities. They must have a demonstrated ability to develop reports and presentations (verbal and written) that are understandable to a management audience.

The position requires an individual with excellent oral and written communications skills and a proven ability to meet deadlines and perform under pressure in an uncertain environment.

SEM Database Manager (DBM) Education: The DBM must possess at least at least a bachelor’s degree from an accredited university or college, in such fields as computer science, one of the engineering disciplines, or physical sciences.

Experience: The DBM must have at least 10 years of relevant experience in database development and must have demonstrated detailed knowledge in development and operations (DevOps) for web applications and database backend, including database Page 16 of 81 design and architecture, data security, performance tuning, backup and recovery, data integrity, access control and documentation. Additionally, they must have familiarity and experience with requirements gathering as to both database inputs and report outputs and working closely with Federal and contractor users on evolving needs. The position requires an individual with excellent oral and written communications skills and a proven ability in problem solving, meeting deadlines and performing under pressure in an uncertain environment.

SEM Database Administrators (DBA)

Education: Applicant must possess at least a high school diploma and training in computer networks and administration.

Experience: DBAs must have at least 5 years of relevant experience in managing computer networks and must have demonstrated detailed knowledge in system and network administration, including maintenance of computer systems, software installation, procurement of hardware and software, system and network configurations, and cyber security. They must be knowledgeable about computer networks, access control techniques, auditing and analysis, configuration management, continuous monitoring, inventory, vulnerability management, Federal computer security requirements, national standards, and comparable industrial/commercial applications.

Additionally, they must have familiarity with a broad range of tools and techniques for network scanning, identity management, data encryption, and malware detection and must have demonstrated ability to work in a team environment. The position requires an individual with a proven ability to meet deadlines and perform under pressure in an uncertain environment.

Facility Security Officer (FSO)

Education: Applicant must possess at least a bachelor’s degree from an accredited university or college, in such fields as law enforcement, business administration, or security management. A high school high diploma and additional training and experience (beyond that specified below) in performing critical technical elements of information protection and facility security can substitute the education requirement.

Experience: The FSO must have at least 10 years of relevant commercial or government experience, which includes at least 5 years of relevant security-related experience and at least 5 years of experience in facility security and information protection. The FSO must demonstrate detailed knowledge in classified document protection and control, including control and accountability of Secret and Confidential documents and materials, control of sensitive information, accountability systems, inventories, reproduction, shipping and receiving, and document marking, destruction, receipt, and transmittal, including use of electronic management systems such as eDOCs. The FSO must have detailed knowledge of requirements for protecting sensitive unclassified information such as unclassified controlled nuclear information and have experience in managing inter- and intra-office incoming and outgoing correspondence. The FSO must have knowledge of security infraction policies and procedures and reporting requirements and experience in records management and operations, including electronic document management and tracking systems. The FSO must have demonstrated ability to evaluate the application of a wide Page 17 of 81 range of information security requirements, plans, and procedures sufficient to develop and implement effective protection strategies. The FSO must have a good understanding of DOL and DOE mission objectives and an ability to help SEM project management identify solutions to complex problems. Applicant must have a demonstrated ability to develop reports and presentations (verbal and written) that are understandable to a management audience. The position requires an individual with excellent oral and written communications skills, and a proven ability to meet deadlines and perform under pressure in an uncertain environment.

1.6.13 Identification of Contractor Employees:

All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.14 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract action may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI), as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Phase In/Phase Out Period:

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board during the 30-day phase in/phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract action start date.

Part 2 - Definition & Acronyms

PWS. Performance Work Statement

Contracting Officer’s Representative (COR). A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor.

Defective Service. A service output that does not meet the standard of performance associated with it in the Performance Work Statement.

DEEOIC. Division of Energy Employees Occupational Illness Compensation

DOE. Department of Energy

DOL. Department of Labor

Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Quality Assurance. Those actions taken by the government to assure services meet the requirements of the Performance Work Statement.

EEOICPA. Energy Employees Occupational Illness Compensation Program Act

OWCP. Office of Workers’ Compensation Programs

Quality Control. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Best Effort. That effort expended by the contractor to perform within the awarded ceiling price all work specified in this acquisition and all other obligations under this acquisition. This effort includes providing required qualified personnel, properly supervised, and following industry accepted methodologies and other practices. The effort is further characterized by operating at all times with the government’s best interest in mind, using efficient and effective methods, and demonstrating sound cost control.