A17-Single_Source_D_F_Under_SAT_-_WHS_VFD_1739_TRANE__FAR_12_(1)_8_27_2026_1.pdf

SINGLE SOURCE DETERMINATION AND FINDINGS

SIMPLIFIED ACQUISITION THRESHOLD (SAT)

AUTHORITY: FAR 12.102(a)

Requirement Title / Name:

Purchase Request Number:

Originating Office (Customer):

Division / Unit / Branch:

1. This is a justification for other than full and open competition.

Agency:

IA Acquisition Office:

2. Description of supplies or services required to meet agency needs.

3. Identification of the single source to be solicited.

Name of Proposed Contractor:

Street Address:

City, State, Zip:

UEI:

4. Reason for authority cited. The Contracting Officer has determined the circumstances of the contract deem only one source reasonably available.

Urgency: The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.

Only One source: Highly specialized supply/service (for example technological/ specific training requirements) contractor must possess unique qualifications.

Exclusive Licensing Agreement

Other:

J&A Control Number

5. Rationale. Provide an explanation that supports the reason cited in #4.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR part 5 and, if not, which exception under part 5 applies.

7. Originating Office Attestation:

I certify that the technical data which forms a basis for this determination is complete and accurate and meets the Government’s minimum needs.

8. Contracting Officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief:

I hereby determine that this action is justified under applicable statute or regulation.

Contracting Officer

The purpose of 1his effort is 10 dctcnninc the root cause of1hc equipment failure. identify defcc1ivc components, evaluate the overall condition of the chiller system. and provide 1hc Government wilh written recommendations necessary to restore the system to full opcrJlional status.

The central plant provides chilled waler and HVAC cooling for Wingate High School facilities serving students in grades 9 through 12, faculty, administrative staff. and visitors. Prompt restoration of the system is essential to maintain a safe, healthy. and comfortable educational cnvironmcnl.

PoP dates: 08/04/2026 - 10/30/2026

diagnostic services on the existing TRANE chiller system located in 1he Building 1739 Central Plant.

The Contractor shall provide all labor. supen•ision. transportation, diagnostic equipment. software. tools. and incidental materials necessary 10:

Inspect the existing chiller system; Troubleshoot electrical. mechanical. and control system components: Perform manufacturer•approved diagnostic testing:Evaluatc the condition of compressors. motors. Variable Frequency Drives (VFDs). sensor.:;, controllers, safeties. pumps. and associated equipment: Verify communication between the chiller equipment and the building automation/conlrol system; Identify failed or malfunctioning component; Dctcnninc whether the equipment can be repaired or requires replacement Provide written findings and recommendations.

No repairs. replacement of components. refrigerant work, or system modifications shall be perfomied unless specifically authorized by the Government Text13: Market research identified and considered qualified sources of performing the required troubleshooting, repair and recommissioning services for existing TRANE chiller system at Wingate High School. Building 1739, TRANE Technologies, Albuquerque, New Mexico, was determined to be the best source base on its manufacture-certified personnel, proprietary knowledge of the originally designed, commissioned, and placed the system into service and possess the expertise required to perform software programming, controls configuration, system calibration and commissioning accordance to Bureau of Indian Education (BIE) Design Handbook requirement. Given the urgent need to restore campus-wide chiller cooling system following recent power outages and electrical surges, and the impracticability of conducting full and open competition within the required timeframe, the acquisition is limited to the extend necessary to meet the Government's immediate needs while ensuring the repairs are performed by qualified manufacturer-certified personnel. Any labor, materials, software, refrigerant, replacement parts, equipment, controls programming, or commissioning activities necessary to return chiller system to proper operating condition shall be considerate part of repair effort, even if not specifically identified within the Statement of Work. This approach ensures the Government receive a completed and fully Operational AHU system while minimizing downtime and restoring a safe and comfortable learning environment for students and staff.

Notice of Intent will be publicized as sam.gov.