A17-Single_Source_D_F_Under_SAT_-_WES_1594_RC1_TRANE__FAR_12_(1)_1.pdf
PDF 345 KB Posted
- Attached to
- NOTICE OF INTENT TO AWARD A SOLE SOURCE CONTRACT
- Solicitation number
- DOIAFBO260119
About this file
This is a Single Source Determination and Findings (J&A) document justifying a non-competitive procurement under the Simplified Acquisition Threshold authority per FAR 12.102(a). The Bureau of Indian Education is procuring manufacturer-certified TRANE technical services for Wingate Elementary School, Building 1594, to troubleshoot and diagnose issues with the Unit AHU-RC1 cooling system. The requirement encompasses multiple power outages and electrical disturbances that resulted in loss of reliable HVAC service within the facility. The scope of work includes manufacturer-certified technical assistance to inspect, diagnose, troubleshoot, repair, recommission, and verify proper operation of the TRANE AHU system to restore reliable cooling throughout the facility. Performance of Duty (PoD) dates are 08/14/2026 through 10/30/2026.
The single source identified is Trane Technologies, located at 5501 San Diego Avenue NE, Albuquerque, New Mexico 87113 (UEI: QJFJBF8ZBUM8), for Purchase Request Number 44056744. The justification for sole-source procurement cites urgency as the primary rationale, determining that the nature of the requirement is urgent and that following competitive procedures would result in unacceptable delays. The contracting officer notes that delays could result in continued building occupant exposure to excessive indoor temperatures and disruption of educational activities. The document indicates that no notice will be publicized and cites an exception under FAR part 5. Originating Office Attestation was signed by Stanley L. Henderson (Acting Supervisory Facilities Officer) on 2026.08.14, and Contracting Officer Charmaine Williams-James certified the justification on the same date.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SINGLE SOURCE DETERMINATION AND FINDINGS
SIMPLIFIED ACQUISITION THRESHOLD (SAT)
AUTHORITY: FAR 12.102(a)
Requirement Title / Name:
Purchase Request Number:
Originating Office (Customer):
Division / Unit / Branch:
1. This is a justification for other than full and open competition.
Agency:
IA Acquisition Office:
2. Description of supplies or services required to meet agency needs.
3. Identification of the single source to be solicited.
Name of Proposed Contractor:
Street Address:
City, State, Zip:
UEI:
4. Reason for authority cited. The Contracting Officer has determined the circumstances of the contract deem only one source reasonably available.
Urgency: The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.
Only One source: Highly specialized supply/service (for example technological/ specific training requirements) contractor must possess unique qualifications.
Exclusive Licensing Agreement
Other:
J&A Control Number
5. Rationale. Provide an explanation that supports the reason cited in #4.
6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR part 5 and, if not, which exception under part 5 applies.
7. Originating Office Attestation:
I certify that the technical data which forms a basis for this determination is complete and accurate and meets the Government’s minimum needs.
8. Contracting Officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief:
I hereby determine that this action is justified under applicable statute or regulation.
Contracting Officer
| Requirement Title Name: Wingate Elementary School |
| Purchase Request Number: 44056744 |
| Originating Office Customer: NMNS Agency Facility Management |
| Division Unit Branch: BIE-Window Rock ERC/Gallup O&M |
| Name of Proposed Contractor: Trane Technologies |
| Street Address: 5501 San Diego Ave. NE |
| City State Zip 1: Albuquerque, N.M. 87113 |
| City State Zip 2: QJFJBF8ZBUM8 |
| Text1: JA26-00283 |
| Text2: Wingate Elementary School, Building 1594, requires manufacturer-certified TRANE technical services to troubleshoot and diagnose the Unit AHU-RC1. The equipment has experienced operational issues following multiple power outages and electrical disturbances, resulting in the loss of reliable HVAC service within the facility. |
The purpose of this effort is to determine the cause of the equipment failure, evaluate the condition of the existing AHU RC1 and associated controls, and provide the Government with a detailed assessment of the repairs required to restore the system to normal operation.
The HVAC system serves dormitory, including student rooms, staff offices, mini-gym, livingrooms, computer study rooms. and support spaces occupied by students in grades 1 through 8, faculty, staff, and visitors. Prompt evaluation of the equipment is necessary to maintain a safe, healthy, and comfortable learning environment.
PoP dates: 08/14/2026 - 10/30/2026
| Check Box7: Yes |
| Check Box8: Off |
| Check Box9: Off |
| Check Box10: Off |
| Text11: |
| Agency: [Bureau of Indian Education] |
| Acquisition Office: [A23 Bureau of Indian Education] |
| Text12: The requirement to repair. recommission, and restore the TRANE AHU RC1 cooling unit system at Wingate Elementary School. Building 1594. It has been determined to be urgent because the existing HYAC system is currently inoperable following recent power outages and electrical surges. The failure of the AHU system has resulted in the loss of building cooling, creating elevated indoor temperatures that adversely affect the learning and residential environment for students, faculty and visitors. Delaying corrective action to complete a full competitive procurement process would prolong the disruption of essential AHU services. It could increase the potential for additional damage to the AHU system and associated controls and negatively impact school operations. The scope of work includes manufacturer-certified technical assistance to inspect, diagnose, troubleshoot, repair, recommission, and verify proper operation of the TRANE AHU system to restore reliable cooling throughout the facility. Any delay associated with competitive acquisition procedures could result in unacceptable risks, including continued exposure of building occupants to excessive indoor temperatures, disruption of educational activities, additional stress on remaining mechanical systems, and increased repair costs due to prolonged system downtime. |
| Text13: Market research identified and considered qualified sources capable of performing the required troubleshooting, repair, and recommissioning services for the existing TRANE AHU system at Wingate Elementary School, Building 1594. TRANE Technologies, Albuquerque, New Mexico, was determined to be the best source based on its manufacturer-certified personnel, proprietary knowledge of the originally designed, commissioned, and placed the system into service and possess the expertise required to perform software programming, controls configuration, system calibration and commissioning in accordance with Bureau of Indian (BIE) Design Handbook requirement. Given the urgent need to restore campus-wide HVAC cooling following recent power outages and electrical surges, and the impracticability of conducting full and open competition within the required timeframe, the acquisition is limited to the extend necessary to meet the Government's immediate needs while ensuring the repairs are performed by qualified manufacturer-certified personnel. Any labor, materials, software, refrigerant, replacement parts, equipment, controls programming, or commissioning activities necessary to return the chiller system to proper operating condition shall be considered part of the repair effort. even if not specifically identified within the Statement of Work. This approach ensures the Government receives a completed and fully operational AHU system while minimizing downtime and restoring a safe and comfortable learning environment for students and staff. |
Notice of Intent will be publicized as sam.gov
| Text14: Name: Stanley L. Henderson | |
| Text15: Title: Acting Supv. FOS | |
| Text16: Office: N.M.N.S.A. Fac. Mgmt. | |
| Text17: Name | |
| Text18: Office | |
| 2026-08-14T11:30:26-0600 | |
| STANLEY HENDERSON |
| 2026-08-14T11:25:52-0600 | |
| CHARMAINE WILLIAMS-JAMES |
File details come from the government source that posted it. Updated .