A17 Attachment 2 NLRB Section_L_Proposal_Instructions.docx

INSTRUCTIONS

Section L - Instructions, Conditions and Notices to Bidders

L-1

SPECIAL NOTICE TO OFFERORS

L-1.1. The exclusive responsibility for Source Selection will reside with the Government. Proprietary information submitted in response to this solicitation shall be clearly marked as such and will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C.423) (hereinafter referred to as “the Act”) as implemented in the FAR. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L-2

FORMAL COMMUNICATIONS

L-2.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted in writing (via e-mail) to the Contracting Office at the address below:

National Labor Relations Board ATTN: Delfina St. Clair Solicitation 63NLRB20R001; IT Equipment - Hardware/Software Phone: 202-273-4212 E-mail: Delfina.St.Clair@nlrb.gov

L-3

SUBMISSION OF PROPOSALS

L-3.1. Proposals shall be submitted via email to the Contracting Officer listed above. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in an unacceptable proposal that the Government eliminates from consideration for award.

The Government will not accept any changes to Offeror’s proposals after the closing date of this solicitation (see FAR 15.208 for further information regarding late proposals).

L-4

PROPOSAL PREPARATION INSTRUCTIONS

L-4.1. The instructions below prescribe the format of proposals. Proposals shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation of Offeror’s proposal.

L-4.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful Offeror’s proposal submitted in response to this solicitation, as revised and supplemented if discussions or negotiations are determined to be in the Governments best interest, through the final proposal revision.

L-4.3. Proposal Format. A complete proposal consists of three (3) separate volumes: Technical, Past Performance, and Price.

L-4.3.1. Page Format. Type size for text shall not be smaller than Microsoft Word Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 8 point font, and used only when absolutely necessary. Text lines and table lines of text shall be single-spaced.

L-4.3.2. Electronic Copies. Electronic copies of all proposal information for each volume shall be using Microsoft Office 2003, Microsoft Office 2007 or Portable Document Format (PDF) using Acrobat Adobe 9.0. Offerors shall NOT submit any documents in PDF that are copied as images. Offerors may use JPEG images for charts or screen shots. Volume III Price shall be submitted in Microsoft Excel 2003 or 2007. Offerors shall name files in an unambiguous manner, using plain language text, which facilitates the evaluator’s ease of accessing the files for evaluation, using standard naming conventions (e.g., Offeror name-volume name). Each volume shall be in a single searchable file, with copy/paste capability, and stored in a folder that corresponds to the proposal volume it represents. Offerors shall insert the file name in the header of each document. All disks shall be virus checked prior to submission.

L-4.3.3. Organization/Copies/Page Limit. Information submitted shall not exceed the page limits stated below for each volume. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable volume and will not be considered as part of the evaluation. Page limitations are as follows:

I Technical

II

Past Performance

NONE

L-5 INSTRUCTIONS FOR VOLUME I, TECHNICAL (FACTORS 1 and 2)

L-5.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have an adequate understanding of the Factor 1 OCIO IT Equipment Hardware/Software ID/IQ requirements and the Factor 2 Task Order, Lenovo Laptop requirements. Statements that Offerors understand, can, or will comply with the ID/IQ requirements and the Task Order requirements; statements paraphrasing the OCIO IT Equipment Hardware/Software ID/IQ requirement documents and the Lenovo Laptop Task Order requirements or parts thereof; and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

L-5.2. Technical. The purpose of this section is to set forth, in the most comprehensive manner, Offeror’s understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M, Factor 1 and Factor 2. This section shall present a clear, concise description of how Offeror’s plan to meet Factor 1 OCIO IT Equipment Hardware/Software ID/IQ requirements and Factor 2 Lenovo Laptop Task Order, requirements.

L-5.4.1. Technical Factors

L-5.4.1.1. Factor 1: OCIO IT Equipment Hardware/Software ID/IQ TECHNICAL

L-5.4.1.1.1. Offeror should demonstrate that they can offer the NLRB a vast array of IT Products. The NLRB is not looking for vendors who can only offer a few products or product brands. Vendors who can only offer a few products and/or limited product brands will be found unacceptable and will not be considered for award. The Offeror’s proposal shall provide a clear understanding of the ID/IQ requirements. The narrative should also describe the quality control process and measures that they will employ on this ID/IQ.

L-5.4.1.2. Factor 2: Lenovo Laptop TASK ORDER TECHNICAL

L-5.4.1.2.1 The Offeror shall demonstrate its capability to provide Lenovo Laptops in accordance with the Task Order requirements.

L-6

INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE (FACTOR 3).

L-6.1 Contents. Offerors shall submit a Past Performance Volume containing the following:

Past Performance Volume Contents

See paragraph L-6.1.1

Past Performance Information Sheets Content of Program Details Tab is limited to five (5) pages.

See paragraph L-6.1.2 and Section L, Attachment 1, paragraph A.2.

L-6.1.1. Summary. Describe roles of Offerors and all teaming partners, and/or joint venture partners requiring past performance information IAW paragraph L-6.1.2.

L-6.1.2. Past Performance Information (PPI) Sheets (see Attachment 1).

L-6.1.2.1. Number of PPI References. Offerors shall submit information on contracts considered most relevant in demonstrating their ability to perform the ID/IQ requirements. This information is required on Offerors, teaming partners, and/or joint venture partners considered critical to overall successful performance. Offerors shall submit a maximum of four (4) contract references. Two (2) of the references provided shall be on the Prime Offerror.

Additional references may be on the Prime Offeror, teaming partner, or joint venture partner deemed major or critical to the performance of the ID/IQ contract. Each contract reference shall be submitted on a separate PPI Sheet (Attachment 1).

L-6.1.2.2. Types of References. Each PPI sheet shall only address one (1) performance effort. An Offeror may submit an individual (stand-alone) contract reference or a specific task/delivery order under an ID/IQ contract as a PPI reference. If an Offeror would like assessment of a C-type contract, a single task/call/delivery/purchase order, or commercial contract the Offeror shall submit each reference on a separate PPI sheet.

L-6.1.2.3. PPI Submission. Offerors shall provide hard copies of the PPI pages (Attachment 1) as part of their Past Performance Volume. Once complete, PPI sheets will be treated as source selection information in accordance with FAR Part 3.104.

L-6.1.2.4. Recency Determination. Each relevant contract shall have active work/services that was/were performed during the last five (5) years from the final solicitation release date. This includes contracts that were awarded prior to this period, but still had active performance during the last five years. NOTE: Underlying task/delivery order periods of performance will determine the recency of an ID/IQ contract (in other words, there must have been active performance that meets the recency definition).

L-6.1.2.5. Relevant Contracts. Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform the full range of the ID/IQ requirements, and explain how/why the referenced contracts are relevant IAW the relevancy definitions at M-3.4.1.2. As applicable, address how the proposed reference provided on each PPI relates to each of the ID/IQ requirements.

L-6.3. Other Sources. The Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPI that demonstrates the ability to perform this requirement rests with each Offeror.

L-6.4. Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful Offerors.

L-7

INSTRUCTIONS FOR VOLUME III, CONTRACTS & PRICE (FACTOR 4)

L-7.1. The Offeror should provide a table of contents and should number all pages consecutively. Volume III should be submitted in a separate file from Volumes I and II. The price proposal should be broken down into sections as defined below.

L-7.2.1 Section 1: The name(s) and title(s) of the person(s) authorized to negotiate and sign a contract. Also, provide a Certificate of Corporate Authority or other applicable documentation of authorized signature(s) for each authorized individual.

L-7.2.2 Section 2: Complete in its entirety the “Offeror” portion of the Standard Form (SF 26). An official having the authority to contractually bind your company shall sign the SF 26 IAW FAR 4.102.

L-7.2.3: Section 3: Acknowledgement of all amendments to the solicitation in accordance with the instructions on the Standard Form 30 (amendment form).

L-7.2.4 Section 4: Complete all required representations and certifications or indicate if information is contained in Online Representations and Certifications (ORCA).

L-7.2.5 Section 5: Price

L-7.2.5.1 The Offeror is required to provide a firm fixed price for Lenovo Laptop Task Order IAW Section M-3.5.1.

L-7.2.5.2 The Offeror is required to complete Attachment 7 for the ID/IQ.

L-8.3 Exceptions: The Government intends to award without discussions; therefore, Offerors are advised that taking exception to any requirements specified in this solicitation may result in the Government finding the proposal unacceptable. Clarification of Government requirements shall be handled by submitting questions/recommendations via email to the Contracting Officer by 2pm EST on June 5, 2020. If Offerors still find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the ID/IQ requirements and attachments or Task Order requirements and attachments), clearly identify each exception in the overview section of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government. Exception to solicitation requirements may require the Government to amend the solicitation to reflect a changed requirement. The Government will consider the absence of a stated exception to mean the Offeror takes no exception to the applicable volume and the proposal will be evaluated as submitted.

SECTION L ATTACHMENTS:

ATTACHMENT 1: PAST PERFORMANCE INFORMATION

Attachment 2 National Labor Relations Board

63NLRB20R001

ATTACHMENT 1 SECTION L

PAST PERFORMANCE INFORMATION

Provide the information requested in this form for each contract/program being described. Provide frank, concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted.

CONTRACTOR/CONTRACT INFORMATION

· Company Name:

· CAGE Code:

· DUNS Number:

· Contract Number:

· Delivery/Task Order Number:

· Contract Type: (FFP, CPFF, FPIF, T&M, etc.)

· Program Title & Acroynm:

· Contract Agency/Customer:

CONTRACT DOLLAR VALUE

· Contract Dollar Value at Award (inclusive of all Options in original award):

· Current Contract Dollar Value at time of PPI:

· Explain the difference in Contract Values, if applicable:

PERIOD OF PERFORMANCE

· Period of Performance Start Date:

· Original Period of Performance End Date:

· Current Period of Performance End Date:

· Explain the difference in Period of Performance, if applicable:

BRIEF DESCRIPTION OF EFFORT as (Select Prime, Sub, Joint Venture, or Other)

· If “Other”provide explanation

· Provide a brief description (not to exceed 500 characters) of the effort, actual work performed, and location of performance under this contract reference.

· If submitting a reference for a subcontractor, teaming partner, joint venture, or a corporate division related to the Prime, describe the nature and portion (percentage) of the work to be performed on ID/IQ by the company referenced on the PPI sheet, and clearly define the relationship.

· State if performance serviced State or Federal Government and provide details.

· State if performance serviced the Department of Defense and provide details.

REFERENCE RELEVANCY TO THE OCIO IT Hardware/Software ID/IQ REQUIREMENTS

· Provide evidence to support how the contract reference has relevant experience and demonstrates the ability to perform ID/IQ requirements.

· Explain how the referenced contract is relevant IAW the relevancy definitions at M-3.4.1.2.

· Address how the proposed reference relates to the ID/IQ requirements

CUSTOMER POINTS OF CONTACT (POC)

· For Government contracts, provide current information on Program/Site Manager, Contracting Officer, and Quality Assurance Evaluator. For commercial contracts, provide POC’s fulfilling these same roles.

· For each POC provide Name, Company/Office & Office Symbol, Telephone Number, Address, and E-mail Address.