A16 - Sources Sought SHARP Copier Maintenance.pdf

SOURCES SOUGHT NOTICE

FBSU SHARP Copier Maintenance & Supply Service

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian Economic Enterprise (IEE) set forth in 48 CFR 1480.201. This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”

Instructions for submission are outlined further below.

DEFINITIONS

INDIAN ECONOMIC ENTERPRISE (IEE):

Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:

• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;

• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and

• The management and daily business operations must be controlled by one or more individuals who are Indians

DESCRIPTION OF REQUIREMENT

NAICS:

811210 - Electronic and Precision Equipment Repair and Maintenance

Duration:

Base Year plus four (4) Option Years

Requirements Statement:

Sharp Copier Maintenance and Supply Services

The Contractor shall provide comprehensive maintenance, diagnostic, and supply support services for Sharp copiers located at the Fort Belknap Service Unit; Harlem MT. Services shall ensure all equipment remains fully operational, reliable, and supported in a timely and efficient manner.

Task 1: Remote Diagnostic and Maintenance Services The Contractor shall first attempt to perform diagnostic and maintenance services remotely.

Remote support shall include troubleshooting, system diagnostics, and resolution of equipment issues using authorized remote access tools. The objective is to minimize downtime and reduce the need for on-site visits whenever possible.

Task 2: On-Site Maintenance Services When remote resolution is not feasible, the Contractor shall provide on-site maintenance services during normal business hours for each copier covered under maintenance agreement. On-site services shall include repair, inspection, adjustment, and preventive maintenance necessary to restore equipment to full operational status.

Task 3: Supplies and Replacement Services The Contractor shall provide all necessary consumables and replacement parts required for proper copier operation. This includes, but is not limited to, toner cartridges, waste toner containers, and fuser units. The Contractor shall ensure timely delivery and installation (as applicable) of all supplies to prevent service interruptions.

Performance Requirements:

All services shall be performed by qualified and authorized technicians.

INSTRUCTIONS TO INDUSTRY

ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.

Your Response shall include, but not limited to:

• Number of years of experience in Copier Maintenance Services

• List of past jobs/contracts of Copier Maintenance Services

• Demonstrate how your company meets the definition for Indian Economic Enterprise (IEE) in consideration to this requirement:

o How, as the prime IEE, will your company receive at least 51% of the earnings from the awarded contract, or together with the subcontractor if the same category, receive a combined 51% of the earnings from the contract o How, as the prime IEE or together with the subcontractor if the same category, will management and daily operations be controlled by one or more individuals who are Indians.

Failure to address these items in your capability statement could exclude your firm from being determined a capable ISBEE source.

If you are interested in this contracting opportunity, please respond by email to:

Vincent.Hansen@ihs.gov.

mailto:Vincent.Hansen@ihs.gov.

Submit the capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line. Sources Sought ID: 75H70926BOA-34-SS. Responses received to this notice will assist in determining the acquisition strategy of the requirement.