A16_Allegheny_SSJ_Repair_Well_Single_Source_Justification_CO_Signed_1.pdf
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- PA-FWS ALLEGHENY NFH-REPAIR WELL MOTOR
- Solicitation number
- 140FC226P0062
About this file
This is a Single Source Justification form (FWS Form 3-0034) submitted by the U.S. Fish and Wildlife Service for a sole source acquisition under the Simplified Acquisition Threshold (SAT).
The U.S. Fish and Wildlife Service seeks emergency repair services for Well #1 at Allegheny National Fish Hatchery in Pennsylvania. The hatchery operates four water wells critical to its fish production operations and early life stage rearing activities. The motor for Well #1 has failed, creating an emergency situation that threatens the hatchery's ability to maintain water supply and support high-priority fishery restoration initiatives. Market research identified only one qualified contractor in the area—Moody & Associates Inc.—capable of performing the specialized diagnostics and repair work required for high-volume fish production wells. Moody & Associates has extensive experience with all wells at the facility, having performed previous rehabilitation work in 2022/2023 and possessing institutional knowledge of the hatchery's equipment. No other companies in the rural Pennsylvania area were found capable of performing the work. The acquisition justifies sole source procurement based on unusual and compelling urgency under FAR 6.302-2, as delays would impact facility operations and mission support. The contracting officer (Rachel Williams) and program officer (Doris Mason) certified approval of sole source acquisition procedures on September 2 and September 1, 2026, respectively. Fair and reasonable pricing was determined through comparison with similar services.
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| A16_Allegheny_SSJ_Repair_Well_Single_Source_Justification_CO_Signed_1_1.pdf |
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Text version
FWS Form 3-0034 (Rev. 10/2020) U.S. Fish and Wildlife Service
1. Description of Need
3. Other Capable Sources
2. Market Research Conducted
Pursuant to FAR subpart 13.106-1(b)(1)(i) and (ii), for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).
Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language should be removed from the final document. All text boxes require information and shall not be left blank.
SINGLE SOURCE JUSTIFICATION
(UNDER SAT)
JOINT ADMINISTRATIVE OPERATIONS
Acquisitions Operations
4. Barriers to Competition
5. Contractor's Qualifications
6. Determination of Fair and Reasonable Cost
7. Recommendation and Certification by Program Office
Based on the above justification, I recommend this acquisition to be conducted using sole source acquisition procedures. I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.
Program / Project Officer
8. Contracting Officer Certification and Approval: Under SAT
Based on the above justification, I hereby certify and approve the use of sole source acquisition procedures under FAR Part 13 for this purchase.
Contracting Officer
| Text3: Given the highly specialized nature of high volume fish production wells, few companies are qualified to do full diagnosis. Additionally this is a rural area in PA. We researched in SAM other companies in the area who may be able to perform the work but found none. At this time, it is unknown what is wrong with well #1. It could be the shaft or the bearings or the pump or the motor. This well requires specialized expertise to pull the well, inspect, diagnose and repair. | |
| Text2: Staff immediately looked to see what nearby well companies may be able to come investigate the issue. Only one well company in the area was found that work on fish production wells. Staff reached out to due to their long-standing regional reputation, resources, and skill with fish production and other commercial wells. Moody & Associates Inc. did previous fish well rehabs at Allegheny for years and have the local institutional knowledge of all the wells at Allegheny NFH. They also did the rehab of the wells in 2022/2023. Timing dictates we need action immediately, so we reached out to them and they've been responsive to helping. | |
| Text1: Allegheny National Fish Hatchery depends on 4 water wells to operate and meet its production goals. The hatchery is at full capacity with fish, and eggs production and it is essential that all wells are operational to supply the necessary level water quantity and quality. The well water is also critical for early life stage rearing, which currently the hatchery is conducting, and that support several high profile and high priority fishery restoration initiatives. The hatchery's well #1 motor has failed, forcing an emergency situation. Currently, the hatchery is temporarily mitigating the loss of water resources from well #1. Action must be taken to repair well #1 immediately to rescue and safeguard current production at the hatchery. | |
| Text4: The region rehabilitates all of our fish production wells on a 5-7 year cycle in an effort to ensure issue-free operation. The wells at Allegheny National Fish Hatchery are due to be rehabilitated next in FY 2028 as part of that cycle. When advertised in a routine non-emergency manner it allows for appropriate competition in the future, but this repair cannot be delayed. This is an emergency repair where delays affect operation of the facility to support the Mission of the U.S. Fish & Wildlife Service and sustain live animals on station. FAR 6.302-2 Unusual and compelling urgency supports this request. | |
| Text6: Price is determined fair and reasonable based on comparison of proposed price with prices for similar services. | |
| 2026-09-01T10:44:54-0400 | |
| DORIS MASON |
| 2026-09-02T15:40:25-0600 | |
| RACHEL WILLIAMS |
Text5: Moody & Associates is a regional leader in fish production and commercial wells. They've been awarded all of the well work for this hatchery in PA due to this expertise and familiarity. The unit and the Service feel the qualifications of this contractor and the urgency of the need dictate moving expeditiously forward with complete faith that they'll be able to identify and fix the repair.
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