A15 - Sole Source Form_Redacted.pdf

This is a Sole Source Documentation form for a federal purchase order under FAR Part 13 for acquisitions exceeding $10,000 but not exceeding $250,000. The document is a template dated November 2022 used to justify and document sole source procurements.

The procurement concerns the purchase of Epicor ITSM license maintenance, with a performance period from October 1, 2026 through September 30, 2027. The contracting officer has determined that only one source—Epicor, the manufacturer—is reasonably available to supply the required maintenance services, as Epicor is the only authorized reseller of ITSM maintenance according to the manufacturer. Market research was conducted by contacting the software manufacturer directly to determine authorized resellers, and no other vendors expressed interest in providing the service. The form documents the sole source justification, confirms only one source is deemed reasonably available, and indicates the contracting officer will ensure price fairness and reasonableness before placing the order. No specific estimated total amount is provided in the template.