A15 Sole Source.pdf
PDF 305 KB Posted
- Attached to
- PLX Analytical Software
- Solicitation number
- D-25-SE-0003
About this file
This document is a Sole Source Justification for a federal contract opportunity to purchase software licenses for PLX Analytical software from PenLink Limited. The Department of Justice Drug Enforcement Administration (DEA) intends to award a sole source purchase order for 8 user licenses of this communications analysis software for a one-year period from October 1, 2024 to September 30, 2025 at an estimated total amount of $37,488.
The justification states that this software is versatile, widely used by drug law enforcement, and the most capable product for the DEA's needs. Retraining analysts and transferring data to a new product would be prohibitively expensive. Market research found other vendors provide less robust and capable products. Therefore, the Contracting Officer determined that PenLink Limited is the only reasonably available source to meet the government's requirements.
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Text version
November 2022
SOLE SOURCE DOCUMENTATION
FAR PART 13
Purchase Orders Over $10,000 but not Exceeding $250,000 Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.
Type of action: sole source acquisition brand-name DAC Number: Estimated total amount: Recurring Requirement: YES NO
Delivery Date: Period of Performance:
Brief description of supplies or services required and the intended use:
Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:
Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:
The Contracting Officer hereby determines that, due to the circumstances of this procurement:
Only one source is deemed to be reasonably available.
Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).
The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.
Signature and title of customer Office Code Telephone Number Date
Signature and title of contract specialist Office Code Telephone Number Date
Signature of contracting officer Office Code Telephone Number Date https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101
| sole source acquis: On | |
| brandname: Off | |
| DAC Number: D-25-SE-00 | |
| Est mated tota amount: 37488 | |
| Delivery Date Per od of Performance: 10/01/2024 - 09/30/2025 | |
| undefined: On | |
| undefined_2: On | |
| Br ef descr pt on of suppl es or serv ces required and the intended use: Purchasing 8 user licenses for 1 year for telephone, IP, and cell phone forensics analysis software. | |
| Summary of the facts and c rcumstances that support the determination that only one source is reasonably available to supply the required suppl es or serv ces or only the spec f ed brandname tems can sat sfy the Government s need: This product is versatile and widely used by drug law enforcement intelligence analyst and officers. All NW HIDTA analysts are trained and experienced using this product and all communications data is currently housed on NW HIDTA's PenLink servers. It would be prohibitively expensive to retrain all analysts and transfer case data to a new product. The product is purchased directly from the developer, minimizing added expenses imposed by middle-vendors. | |
| only the spec: Off | |
| Descr be in detai any market research conducted Include results and state whether any vendors expressed interest: NW HIDTA has identified other vendors who provide communications analysis software. However that software is less robust and capable, or primarily designed for other applications, such as device extractions. This vendor provides the most capable product for NW HIDTA needs. Other products that are less capable are similarly priced or more expensive per license. | |
| Only one source is deemed to be reasonably avai: On | |
| Only the spec: Off | |
| The Contract: On | |
| S gnature and t tle of customer: | |
| Off ce Code SE: SE | |
| Telephone Number: 571-387-3224 | |
| Date: | |
| S gnature and t t e of contract spec alist: | |
| Off ce Code: | |
| Date_2: | |
| S gnature of contract ng off cer: | |
| Off ce Code HQ: | |
| Date_3: | |
| Date1_af_date: 9/30/2025 | |
| Telephone Number_2: | |
| 2024-06-04T15:36:29-0700 | |
| TIMOTHY HALVORSEN |
| 2024-08-22T13:45:05-0400 | |
| RYAN BURKE |
| only one source is reasonably available to supply the required: On |
| Check Box2: Yes |
File details come from the government source that posted it. Updated .