A15 Sole Source Documentation SIGNED - D-26-DP-0016 - 2026 03 02.pdf
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- Attached to
- EPICOR IT Maintenance System
- Solicitation number
- D-26-DP-0016
About this file
Sole Source Documentation Summary
This is a Sole Source Documentation form for a purchase order falling under FAR Part 13 for acquisitions between $10,000 and $250,000. The procurement is for the purchase of Epicor ITSM license maintenance with an estimated total amount of $37,000. The period of performance runs from February 1, 2026, through January 30, 2027, and this is identified as a recurring requirement. The contracting officer, Randy Bell (DPAC for DRT), determined on January 21, 2026, that only one source is reasonably available to supply the required services.
The justification for the sole source determination is based on manufacturer certification that Epicor is the only authorized reseller of ITSM maintenance. Market research was conducted by contacting the software manufacturer directly, and the account manager confirmed that Epicor represents the sole authorized seller of the maintenance services. The contracting officer certifies that no order will be placed unless the price is determined to be fair and reasonable. The documentation was signed by customer Bruce Lai and contracting officer Randy Bell.
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Text version
November 2022
SOLE SOURCE DOCUMENTATION
FAR PART 13
Purchase Orders Over $10,000 but not Exceeding $250,000
Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.
Type of action: sole source acquisition brand-name
DAC Number: Estimated total mount:
$37,000
Recurring Requirement: YES NO
Delivery Date: Period of Performance: 02/01/2026-01/30/2027
Brief description of supplies or services required and the intended use:
Purchase of Epicor ITSM license maintenance.
Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:
Per the manufacturer, Epicor, they are the only reseller of ITSM maintenance.
Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:
I had reached out to the manufacturer of the software to determine if there were authorized reseller, the account manager stated they are the only authorized sellers of ITSM maintenance.
The Contracting Officer hereby determines that, due to the circumstances of this procurement:
Only one source is deemed to be reasonably available.
Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).
The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.
Signature and title of customer
Office Code
Telephone Number
Date
Signature and title of contract specialist
Signature of contracting officer
DPAC for DRT 571 362-8149 01/21/2026 https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101
| 2026-01-21T15:28:38-0500 | |
| BRUCE LAI |
| 2026-03-02T15:20:12-0500 | |
| RANDY BELL |
File details come from the government source that posted it. Updated .