Sole Source Documentation Summary

This is a Sole Source Documentation form (FAR Part 13) for a purchase order exceeding $10,000 but not exceeding $250,000. The contracting action is identified as DAC Number D-26-TR-0125 with a performance period from July 24, 2026 through July 23, 2027.

The procurement involves the acquisition of a Xerox Proficio PX300 Production Press and associated maintenance services. The equipment will be used by the Office of Training to print high-quality, in-house, on-demand materials for mandatory training classes delivered to Defense Intelligence Agency (DIA) students and in-service personnel. The Contracting Officer has determined that only one source is reasonably available to satisfy the Government's requirement and that only the specified Xerox brand-name item will meet the Academy's needs. The justification cites the PX300's specific capabilities required for the training program, including high-volume production (600,000+ pages), quality finishing features (booklet maker, folder trimmer, hole punch, feeder, crease and trim functions), integrated quality control with real-time density adjustment, and color density registration without slowing production times. The procurement notes that Xerox will accept two end-of-life machines (Xerox Versant 180 and D136) as trade-ins to offset costs. Market research confirmed no alternative vendors or mid-range production copiers could meet the Academy's needs cost-effectively. The Contracting Officer certifies that pricing has been determined to be fair and reasonable.