A15 - Sole Source Documentation over MPT under SAT FAR PART 13_Redacted.pdf
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- Attached to
- HVAC Equipment
- Solicitation number
- D-25-SG-0080
About this file
This document is a Sole Source Documentation form for a federal procurement under FAR Part 13. The U.S. Drug Enforcement Administration (DEA) seeks air conditioner supplies for its facility in Exuma, Bahamas, with a delivery date of 09/30/2025. After conducting internet and SAM.gov searches, only one vendor, HVAC Direct, provided a quote, resulting in a sole source acquisition determination.
The procurement has a DAC Number of D-25-SG-0080 and does not appear to be a recurring requirement. The Contracting Officer has certified that the order will only be placed if the price is determined to be fair and reasonable. The document follows federal acquisition regulations for purchases over $10,000 but not exceeding $250,000, specifically addressing the limited market research and vendor availability for this air conditioning supply requirement.
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Text version
SOLE SOURCE DOCUMENTATION
FAR PART 13
Purchase Orders Over $10,000 but not Exceeding $250,000
Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.
Type of action: IZI sole source acquisition D brand-name
DAC Number: D-25-SG-0080 Estimated total amount: Recurring Requirement □ YES
IZI Delivery Date: 09/30/2025 D Period of Performance:
Brief description of supplies or services required and the intended use:
Air conditioner supplies to service the DEA facility in Exuma, Bahamas
Summary of the facts and circumstances that support the determination that 1Z1 only one source is reasonably available to supply the required supplies or services, or D only the specified brand-name items can satisfy the Government's need:
After multiple searches on internet and Sam.gov, only one vendor (HVAC Direct) with a SAM's registration provided a quote for this requirement.
Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:
Internet searched to find similar product and pricing. A search conducted on Sam.gov for air conditioning companies, but my calls were unanswered.
The Contracting Officer hereby determines that, due to the circumstances of this procurement:
IZI Only one source is deemed to be reasonably available.
D Only the specified brand-name item will satisfy the Government's need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Govemmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1 ).
IZI The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.
November 2022
File details come from the government source that posted it. Updated .