A15 - Sole Source Documentation over MPT under SAT FAR PART 13 05302025.pdf

November 2022

SOLE SOURCE DOCUMENTATION

FAR PART 13

Purchase Orders Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR). A Limited Sources Justification is required when soliciting fewer than three sources per FAR 13.104, or when using brand name descriptions per FAR 13.106-1(b)(1). A Limited Sources Justification is not required for brand name or equal procurements. Follow procedures at FAR PART 11.104.

Type of action: sole source acquisition brand-name

DAC Number: D-25-ST-0308 Estimated total amount:

$62,509.00

Recurring Requirement: YES NO

Delivery Date: 09/30/2025 Period of Performance:

Brief description of supplies or services required and the intended use:

Hotel combo kit contains Condor and Sparrow2 covert audio/video surveillance devices with integrated wifi/LTE, internal hard drive, and 11 custom concealment devices.

Summary of the facts and circumstances that support the determination that only one source is reasonably available to supply the required supplies or services, or only the specified brand-name items can satisfy the Government’s need:

Products are exclusive designs and only manufactured, advertised, and distributed by Saul Mineroff Electronics (SME). The hardware (electronics, function, and design) are “proprietary” to SME and sold solely to Federal, Military, State and Local Law Enforcement Agencies.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

The Program office viewed demonstrations presented by SME of this system in use. Based on the market research conducted by the Program office, there is not another combo kit with these capabilities in existence.

The Contracting Officer hereby determines that, due to the circumstances of this procurement:

Only one source is deemed to be reasonably available.

Only the specified brand-name item will satisfy the Government’s need. For orders exceeding $25,000, this Limited Source Justification shall be made available together with the solicitation and posted on the Contract Opportunities page on the Governmentwide Point of Entry (SAM.gov) in accordance with FAR 5.101(a)(1).

The Contracting Officer certifies that an order for the supplies or services will not be placed unless the price is found to be fair and reasonable.

Signature and title of customer Office Code Telephone Number Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date

X https://www.acquisition.gov/far/part-13#FAR_13_104 https://www.acquisition.gov/far/part-13#FAR_13_106_1 https://www.acquisition.gov/far/part-11#FAR_11_104 https://www.acquisition.gov/far/part-5#FAR_5_101