A15 - Limited Source Justification_Re-dacted.pdf

LIMITED SOURCE JUSTIFICATION FOR A FEDERAL SUPPLY SCHEDULE PROCUREMENT

FAR PART 8

ORDERS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

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1. Identification of the agency and the contracting activity, and specific identification of the document as a "Limited Source Justification."

Contracting Activity Processing the Requirement: FACD

Name of Organization Originating the Requirement: Facilities Management Unit (FS)

Identification Number (purchase request/solicitation number): D-25-SS-0032

2. The nature and/or description of the action being approved. (check appropriate box)

Use of brand name Sole source award

3. A description of the supplies or services required to meet the agency's needs and estimated value.

High Density Storage Systems / Heavy Duty Lockers and Racking for the DEA Miami Lab

Total estimated value inclusive of all options: $

Period of performance or final delivery date: July 30, 2025 – October 29, 2025

4.

a. Authority: 8.405-6(a)(1)(i)

b. Reason for Restricting Competition: (Select one below)

(A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays 8.405-6(a)(1)(i)(A)

(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized 8.405-6(a)(1)(i)(B)

(C) In the interest of economy and efficiency, the new work is a logical follow-on to an original

Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures 8.405-6(a)(1)(i)(C)

(D) An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer. Brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs. 8.405-6(b)(1)/ 8.405-6(b)(1)

c. If applicable, explain the contractor’s unique qualifications and capabilities to support your requirement. Are there other like/similar products that meet this requirement and why you are precluding them for this acquisition?

https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6

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DEA Facilities is looking to bring standardization and conformity to all DEA offices and facilities.

Space Saver offers quality storage options and the ability for uniformity throughout the DEA facilities. Standardizing this requirement throughout all DEA facilities will ensure that all DEA facilities meet the same quality and better support the DEA mission.

In addition, because of its ease of use and maintenance, DEA has regularly purchased and installed Space Saver in many of its offices and warehouses, over the years. Therefore, establishing this system and thus precluding other systems from this acquisition is the most efficient use of federal funding.

Purchasing this brand name and making Space Saver the typical equipment for high density storage and pallet racking systems, for DEA, across the nation, improves efficiency and better utilizes resources. DEA Real Property Specialists manage 328 DEA facilities nationwide. Most sites require the use of this type of high-density storage (for evidence). Having the same manufacturer is more efficient for the following reasons:

• Repair parts are all the same and can be ordered for multiple sights at the same time, presumably, with a discount for bulk orders.

• Provides quick, easy access to knowledge about the system, specific features and capabilities. All staff are trained and work with the same system and can assist other sites as needed.

• Offices can share repair parts and knowledge

• Standard templates can be easily sent to and incorporated into architectural plans.

• Since the systems is used by all, Real Property Specialists can readily identify and share experiences with specific characteristics when planning spaces for DEA.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d).

Although GSA has already negotiated fair and reasonable pricing, the Contracting Officer will seek additional discounts before placing an order consistent with FAR 8.404(d) and 8.405-4.

6. A description (summary) of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Market research conducted included research into various other sources and vendors. After review of several other brands and considering the number of sites already using Space Saver, this brand provides for the requisite quality and pricing that meets the requirements.

7. Any other facts supporting the justification.

DEA intends to standardize facility offerings throughout the entire DEA portfolio. DEA intends this procurement to support the evidence program and special agent storage. Taking a standardized approach enables conformity throughout DEA.

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

https://www.acquisition.gov/far/part-8#FAR_8_404__d470e102

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No specific actions were taken to remove or overcome barriers to this restricted consideration.

C O N T I N U E D O N N E X T P A G E .

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Certifications

I hereby certify that I have no financial interests of the sort addressed in subpart D of 5 CFR § 2635 that may give the appearance of a conflict of interest in regards to this Justification.

I hereby certify that I have no personal or business relationships or interests of the sort addressed in 5 CFR §

2635.502 that may give the appearance of a conflict of interest in regards to this Justification.

Requesting Official ____________________________________ Date _______________

Signature & Title

“I hereby certify that the description of the requirement meets the Government’s minimum needs and that the technical data and supporting information, which form the basis for this Justification for Other than Full and Open Competition, are accurate and complete to the best of my knowledge and belief".”

I hereby certify that I have no financial interests of the sort addressed in subpart D of 5 CFR § 2635 that may give the appearance of a conflict of interest in regards to this Justification.

I hereby certify that I have no personal or business relationships or interests of the sort addressed in 5 CFR §

2635.502 that may give the appearance of a conflict of interest in regards to this Justification.

Requesting Office Technical Point of Contact ____________________________________ Date _______________ Signature & Title

“I hereby certify that this Limited Source Justification is accurate and complete to the best of my knowledge and belief.”

Contract Specialist ____________________________________ Date __06/27/2025___ Signature

Contracting Officer ____________________________________ Date __06/27/2025___ Signature

“I have reviewed the subject contract action and find it legally sufficient for award.

CC Legal Counsel ____________________________________ Date _______________ (if over $750,000) Signature https://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-D?toc=1 https://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-E/section-2635.502 https://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-E/section-2635.502 https://www.ecfr.gov/current/title-5/chapter-XVI/subchapter-B/part-2635/subpart-D?toc=1

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Reviews and Approvals

Competition Advocate ____________________________________ Date _______________

Chief, FAC ____________________________________ Date _______________

Bureau Procurement Chief (if over $750,000 ____________________________________ Date _______________ per JAR 2806.304) Signature

Head of the Contracting ____________________________________ Date _______________ Activity (if over $15M) Signature

Senior Procurement Executive (if over $75M) ____________________________________ Date _______________ Signature https://www.ecfr.gov/cgi-bin/text-idx?SID=ca8b3941c81f43a6430959a3530491bd&mc=true&node=pt48.6.2806&rgn=div5#se48.6.2806_1304