A15 - JEFO LABX - Redacted.pdf

LIMITED SOURCE JUSTIFICATION

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1. Identification of the agency and the contracting activity, and specific identification of the document as a "Limited Source Justification."

Contracting Activity Processing the Requirement: Office of Acquisition (FA)

Name of Organization Originating the Requirement: Information Systems Division (TC)

Identification Number (purchase request/solicitation number): D-25-TC-0081

2. The nature and/or description of the action being approved.

Renewal of the LabX application/software maintenance plan

3. A description of the supplies or services required to meet the agency's needs and estimated value.

Service Plan 100, Service Plan 200, Service Plan 300, Service plan 400 for LabX support.

Total estimated value inclusive of all options: $

Period of performance or final delivery date: 1/20/2025 - 1/19/2026

4. Identification of the justification rationale (see 8.405-6(a) and (b)) and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

LABX is a proprietary software and the Mettler Toledo is the only vendor who provides the necessary licenses. Mettler Toledo provides the LabX Software Support and Maintenance Plan (SMP) which is a comprehensive line up of services designed to enhance the LabX use and ownership experience for not only a single LabX workstation and including the networked lab. With the SMP, DEA will have access to new LabX features and functionality via periodic software updates and new releases, and access to a range of help mechanisms and valuable benefits available exclusively to active SMP subscribers.

To the extent that it is relevant for processing, it is advised that as the OEM of proprietary LabX software. DEA has invested into this software capability and using a different Software brand would incur fees to buy new licenses (vice renewals) and cause extensive integration and testing of the system.

Additionally, the investment by the DEA to date is not expected to be recovered for potential savings associated with the procurement of a different brand.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d).

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Mettler Toledo is the only company able to provide the necessary maintenance and support for the LabX software product. There are no know authorized third-party providers of software maintenance and related services needed to support the software.

7. Any other facts supporting the justification.

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(1) No supplies and/or services other than the supplies and/or services described in this justification will meet the Government’s need;

(2) An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable.

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

DEA will continue to monitor the market for vendors that can provide the required service and support to foster competition.

C O N T I N U E D O N N E X T P A G E .

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Certifications

“I hereby certify that the description of the requirement meets the Government’s minimum needs and that the technical data and supporting information, which form the basis for this Limited Source Justification, are accurate and complete to the best of my knowledge and belief".”

Requesting Office Technical Point of Contact ____________________________________ Date _______________ Signature & Title

“I hereby certify that this Limited Source Justification is accurate and complete to the best of my knowledge and belief.”

Contract Specialist ____________________________________ Date _______________ Signature

Contracting Officer ____________________________________ Date _______________ Signature

“I have reviewed the subject contract action and find it legally sufficient for award.

CC Legal Counsel ____________________________________ Date _______________ (if over $750,000) Signature

Reviews and Approvals

Competition Advocate ____________________________________ Date _______________

Chief, FAC ____________________________________ Date _______________

Bureau Procurement Chief (if over $750,000 ____________________________________ Date _______________ per JAR 2806.304) Signature

Head of the Contracting ____________________________________ Date _______________ Activity (if over $15M) Signature

Senior Procurement Executive (if over $75M) ____________________________________ Date _______________ Signature