A14_Sources_Sought_Notice_-_YELL_Hot_Mix_Asphalt___Mobile_Plant_1.docx

United States Department of the Interior

NATIONAL PARK SERVICE

CONTRACTING OPERATIONS - CENTRAL

1849 C Street NW Washington, DC 20240

SOURCES SOUGHT NOTICE

THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE.

ALL INFORMATION WILL BE USED FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY

This is a request for information (RFI)/sources sought notice (SSN), issued in accordance with (IAW) FAR 15.201(e), to conduct market research. This RFI/SSN is issued solely for market research, information, and planning purposes. It does not constitute either a request for quotation (RFQ); nor is it a promise to issue an RFQ in the future. This RFI/SSN does not commit the Government to solicit or contract for any supply or service whatsoever. The National Park Service (NPS) is not seeking quotes at this time. Unsolicited Quotes shall not be accepted.

IAW FAR 52.215-3 The Government does not intend to award a contract on the basis of this RFI/SSN or to otherwise pay for any information requested. Any response to this notice shall be used for market research and any information or pricing provided does not constitute a quote or promise to acquire the products/services described herein.

The Government shall not pay for costs incurred while responding to this RFI/SSN. Vendors who do not respond to this RFI/SSN may still participate in any future RFQ. Information submitted in response to this RFI/SSN is strictly voluntary and becomes Government property. In addition, information received in response to this RFI/SSN will be utilized solely for market research and shall only be considered within 12 months of receipt.

This RFI/SSN is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this posting or any follow-up information requests. This notice is a market research tool to help the NPS develop and decide on the most advantageous acquisition strategy.

The NPS, Contracting Operations (ConOps) Central, Northern Rockies Major Acquisition Buying Office (NR MABO) is seeking capable contractors to provide Hot Mix Asphalt with a Mobil Plant at Norris Junction located in Yellowstone National Park.

Additional time will not be provided for this source’s sought notice as this is just market research.

Anticipated period of performance 8/4/2026 – 10/31/2026.

All known information at this time may be found below under Sample SOW.

Respond to this notice and provide, if interested and capable, the following information:

Project Related Questions:

1. Are there any special industry standards, licensing, laws, or regulations relating to this project?

2. Can your firm meet the currently known service timeframe.

3. Would your company need to subcontract any portion of the work on this project?

a. If so, please provide the percentage to be subcontracted out.

b. If so, please provide the name and SAM UEI of the subcontractor.

c. If so, please provide the percentage of work to be physically completed by your firm.

4. Has your company provided same/similar services related to this project?

a. Provide previous similar project information, to include Place, Cost, Contract Number, POC and Email.

Company Related Questions:

1. Company Name

2. Company Address

3. Company POC

a. POC Title

b. POC Phone

c. POC email

4. Company SAM UEI number

5. Company Cage Code

6. Company Business Size

a. If your firm is a small business concern in any socio-economic category, will your firm be able to comply with all small business limitations on subcontracting requirements?

b. Will your firm be able to comply with the non-manufacturing requirements if set aside for small business.

7. Does your company have a commercial price list or past job pricing for similar sized work that includes all the products/services as described herein?

a. If so, provide a copy with all applicable categories highlighted.

b. If you do not have a commercial price list, how would one go about determining the cost of work fair and reasonable?

Sample SOW Background:

Yellowstone National Park (YELL) conducts road repairs on an annual basis to keep the parks roadways safe for visitors and staff. As such YELL requires approximately 6350 tons of hot mix asphalt meeting the specifications in this solicitation with an additional option to purchase 1850 additional tons. The mobile asphalt plant will be located at Norris Junction Pit, 22 miles south of Mammoth Hot Springs, WY.

Mobilization of the plant and required materials need to be in place prior to the period of performance begin date. Demobilization of the mobile plant begins as soon as the last delivery has been made.

Location & Deliveries:

Norris Junction Pit, YELL, WY, 92190. This is approximately 22 miles south of Mammoth Hot Springs, WY.

Most weeks the Park crews take delivery of asphalt on Monday – Thursday. However, there will be occurrences where deliveries shall be required on Fridays and Saturdays upon approval from the Contracting Officer Representative (COR).

YELL trucks will pick up the mix, Freight-on Board (FOB) from contractor’s plant site for distribution to job sites.

Variation in Quantity:

This requirement allows for the variation in quantity by increasing the tons of asphalt over the required 6350 tons, if required. Funds for additional tonnage shall not be funded until needed via executed modification prior to ordering the additional asphalt.

The variation in quantity for additional tonnage shall not exceed +/- 20% or 1270 tons.

Requirements/Specifications of Asphalt mixing:

Contractor shall provide all labor, materials, supervision, and equipment necessary to meet the requirements of this procurement.

Contractor shall provide asphalt concrete aggregate, PG58-34 oil, anti-strip, labor, and equipment to produce 6,300 tons of mix onsite at the Norris Junction Pit.

Asphalt oil and mix design specifications:

Contractor shall provide contract mixing of 6,350 tons of PG58-34 asphalt with 1% Types 3 (lime) anti-strip additive with the aggregate meeting ½” gradation in tables 703-4, 703-5 and table 703.07 Asphalt Concrete Aggregate, to produce a mix with 4% air voids. The largest size rock in the mix would be all material passing the ¾” inch sieve.

· Contractor shall submit mix design to YELL for approval prior to start of mixing.

Asphalt Concrete Aggregate specifications:

703.07 Asphalt Concrete Aggregate. Furnish hard, durable particles or fragments of crushed stone, crushed slag, or crushed gravel conforming to the following:

Method A

(e) Flat and elongated particles, ASTM D4791 10 percent max.

(1:5 ratio, plus ⅜-inch (9.5-mm) sieve, calculated Mass, weighted average

(f) Sand equivalent, AASHTO T 176, 45 min.

Alternative Method No. 2, Reference Method

(g) Gradation. Size, grade and combine the aggregate fractions in mix proportions that result in a composite blend conforming to the specified gradation. Nominal maximum size is one sieve size greater than the first sieve to retain more than 10 percent of the combined aggregate.

Test according to AASHTO T 27 and AASHTO T 11. Volumetric asphalt concrete aggregate gradation. See Table 703-4. For the surface course, do not use aggregates known to polish or carbonate aggregates containing less than 25 percent by mass of insoluble residue when tested according to ASTM D3042.

Table 703-4 Asphalt Concrete Aggregate Gradation

Sieve Size Nominal Maximum Aggregate Size – Percent Passing

Grading Designation

1 inch (25 mm) ¾ inch (19 mm) ½ inch (12.5 mm) ⅜ inch (9.5 mm) No. 4 (4.75 mm)

2 inch (50 mm)

* Contractor specified target values. See Table 703-5 for allowable deviations.

Table 703-5 Allowable Deviation Based on Target Value

Deviation

Mix Plant specifications:

The mobile asphalt mixing plant shall be capable of producing 120 tons per hour under any weather conditions suitable for paving.

Due to weather conditions, paving may not occur every day. Days of production could require a minimum of 100 tons to a maximum of 900 tons of mix per day.

Mix Plant Mobilization:

Mix plant shall be hauled in through the West entrance of YELL to the Norris pit (approximately 29 miles northeast of west gate).

Ordering and supplying:

The contractor shall coordinate the exact dates and times of supply and pick-up with the YELL personnel. During the period of performance, YELL shall contact the contractor daily to place orders for specific amounts of mix needed for the next day. The contractor shall ensure all amounts ordered shall be supplied. The contractor shall not at any time exceed the tonnage and obligated funding amounts noted in the contract.

Hauling and cleaning of Equipment:

All vehicles and equipment used shall be thoroughly pressure-washed prior to arrival. Equipment shall be inspected at the appropriate park entrance station by a designated YELL employee and only clean equipment shall be permitted into the park.

Particular attention shall be given to the undercarriage and any surface where soil and exotic weed seeds may exist. All loaded trucks and trailers hauling aggregate shall be covered (tarped) when loaded. These efforts are critical and are required to prevent the introduction and establishment of non-native plant species into the park. Equipment inspection shall be scheduled by the COR and take place at the park entrance station. Equipment found operating in the park that has not been inspected shall be dead lined and subject to a citation.

Vegetation Management:

The control of noxious weeds shall be achieved through a weed management plan. Contractor shall have a current weed management plan that has been approved by the local county weed board and YELL. All plans require one annual inspection by park staff during the growing season (June-August) prior to sale or hauling of material.

The weed inspection will designate a pit in one of the three rating categories: acceptable, conditional acceptable, or unacceptable. Aggregate from a pit designated as unacceptable may be used (upon approval of the COR) if the material is heat treated to 300 degrees Fahrenheit and promptly transported from the quarry to the park or a preapproved weed free storage area to prevent possible weed contamination.

Safety:

All work being done by the contractor shall be in accordance with OSHA regulations. Contractor shall have a safety plan available and onsite. This plan shall be provided upon request.

Potential Line-Items:

Mobilization and Demobilization: $_____________ Price per ton Hot Mix (6350 tons) $_____________ 1850 optional Tonnage of Hot Mix $_____________ image1.jpg image2.jpg