A14_Sources_Sought_Notice_-_GRTE-_Granite_Trailhead_Snow_Removal_-_SAM_1.docx

United States Department of the Interior

NATIONAL PARK SERVICE

CONTRACTING OPERATIONS - CENTRAL

1849 C Street NW Washington, DC 20240

SOURCES SOUGHT NOTICE

THIS IS S SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE. ALL INFORMATION WILL BE USED FOR MARKET RESEARCH AND PLANNING PURPOSES ONLY This is a request for information (RFI)/sources sought notice (SSN), issued in accordance with (IAW) FAR 15.201(e), to conduct market research. This RFI/SSN is issued solely for information and planning purposes. It does not constitute either a request for quotation (RFQ); nor is it a promise to issue an RFQ in the future. This RFI/SSN does not commit the Government to solicit or contract for any supply or service whatsoever. The NPS is not seeking quotes at this time and will not accept any unsolicited quotes.

IAW FAR 52.215-3 The Government does not intend to award a contract on the basis of this RFI/SSN or to otherwise pay for the information solicited. Any response to this notice shall be used for market research information only and does not constitute a quote or promise to acquire the products/services described herein.

The Government shall not pay for costs incurred while responding to this RFI/SSN. Vendors who do not respond to this RFI/SSN may still participate in any future RFQ. Information submitted in response to this RFI/SSN is strictly voluntary and becomes Government property. In addition, information received in response to this RFI/SSN will be utilized solely for market research and shall only be considered within 12 months of receipt.

This RFI/SSN is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or to award a contract. No reimbursement will be made for any costs associated with providing information in response to this posting or any follow-up information requests. This notice is a market research tool to help the NPS develop and decide on the most advantageous acquisition strategy.

The National Park Service (NPS), Contracting Operations (ConOps) Central, Northern Rockies Major Acquisition Buying Office (NR MABO) is seeking capable and interested contractors to provide snow removal and plowing services for the Granit and Trailhead areas of Grand Teton National Park.

Potential Project – Known Information:

Provide snowplowing service on the south end of the Moose-Wilson Road for approximately 1-mile from the Granite Entrance Station to the Granite Trailhead within Grand Teton National Park.

The southern paved portion of the Moose-Wilson road between the Granite Entrance Station and the Granite Canyon Trailhead parking area is open to visitors year-round. During winter snow conditions, the road must be plowed in order to provide visitor access to the trailhead for winter activities such as skiing and snowshoeing. The road also provides access to private roads and residences. Because the Moose-Wilson Road is typically closed from November 1st through April 30th between the Granite Canyon Trailhead and Death Canyon, the park snow plows, located in Moose, are not able to access the road segment south of Granite Canyon Trailhead without taking a 4 hour round trip, 27-mile detour around the winter closure. Contracting the snowplowing of this segment is more efficient and cost effective.

The Contractor shall furnish all labor, tools, materials, supplies, and equipment, necessary to remove snow from the Granite Entrance Station to the Granite Trailhead parking area (see attached map) including the 3 associated parking lots. Snow removal shall be performed by the Contractor in a manner comparable to that of the Wyoming Department of Transportation and in a manner acceptable to the Contracting Officer. Any ice and/or snow in excess of maximum allowed within the traveled portion of the road width is the responsibility of the Contractor (bare shoulder to bare shoulder) and should be removed by the Contractor under the Contract. This will include slush, snow melt, snow fall, and snow slides. The Contractor shall maintain the following general work standards in performance of the snow removal for each winter period beginning November 15th, running 4 months through March 15th:

· Snow shall be removed from the roads within the contract time of 4:00am to 9:00pm, upon an accumulation of 2 inches for as many times as necessary during the day, to permit safe, public vehicular travel and school bus travel; and, when instructed to do so by the COR, when a hazardous condition exists.

· Snow shall be plowed in such a manner that sidewalks, doorways, entryways and ramps remain accessible and are not plowed in or blocked by snow berms.

· Only one lane of inbound travel for the entrance station will be plowed.

· Snow shall be removed from the full width of the traveled portion and/or surface portion of the roads and shall be fully removed from all cul-de-sacs or turn arounds to permit use of the full areas of the same for turning around by all vehicles.

· A snow floor up to a maximum depth of three (3) inches will be allowed on all roads, except that during winter thaws, mild weather conditions or extremely rough surface, said snow floor shall be bladed down with a grader to within one inch of road surfaces for the full width of the road. Ice, snow or slush cut from roadway shall be removed from travel lanes by either blade or rotary.

· To the extent deemed necessary by Contractor and the COR. Contractor shall supply snow stakes, which the Contractor shall set out before the ground freezes. The Contractor shall keep and maintain said stakes and shall replace the same as needed. When said stakes are no longer necessary for the performance of the snow removal maintenance, the Contractor shall gather up the same that they have installed on or before April 30.

· The Contractor or his representative shall be available to inspect the road, before the 4am start time to call for equipment and manpower needed to begin plowing at the time period start time 4am. Inspections shall be performed throughout the day as needed to maintain an open road throughout the 4am-9pm performance time.

· In the event the Contractor is unable to perform the work standards and specifications of the contract within 3 hours of the contract period start time, the Government reserves the right to hire the manpower and equipment necessary to maintain open road conditions. The expense of this work will be deducted from the Contractor’s next month payment.

· Safety is of the foremost importance. To avoid a head-on collision and minimize damage in other accidents, plowing is to be done in the normal direction of travel, except when extreme conditions indicate otherwise and then only with use of adequate traffic control measures which will allow plowing against traffic and ensure the safety of the travelling public.

· All equipment used for snow or ice removal will have in addition to lights furnished as standard equipment by the manufacturers, adequate amber flashing or rotating lights which will be visible at all times on all sides.

Performance Objective Performance Threshold Government Inspection

Also, the government may not exercise the next option year if the contractor cannot meet the performance threshold.

Damage to surfaced portions of roads caused by defective equipment or neglect of the Contractor and damage to culverts, bridges, posts, fences, signs, guardrails or objects as a result of snow removal by the Contractor shall be the liability of the Contractor. There will be an inspection prior to the season and after the completion of the season by a representative of the Contracting Officer and of the Contractor to verify condition of culverts, bridges, posts, fences, signs, guardrails, or like objects. Any damage identified after the season shall be repaired by the Contractor; repair shall restore damages to its same or similar condition prior to damage; damages shall be replaced at the cost of the Contractor. All such repairs or replacements shall be satisfactorily completed within a reasonable time after damage or by a reasonable date which shall be established by the Government. If such repair or replacement is not satisfactorily completed, the Government shall deduct the costs of the damages from the consideration due the Contractor and withhold the damages until such time as the repair or replacement is completed.

This contract does not provide any Government Furnished Property.

Respond to this notice and provide, if interested and capable, the following information:

Project Related Questions:

1. Are there any special industry standards, licensing, laws, or regulations relating to this project?

2. Can your firm meet the currently known service timeframe?

3. Would your company need to subcontract any of the work on this project?

a. If so, please provide the percentage to be subcontracted out.

b. If so, please provide the name of the subcontractor.

4. Has your company provided same/similar services related to this project?

a. Provide previous similar project information, to include Place, Cost, POC and Email.

Company Related Questions:

1. Company Name

2. Company Address

3. Company POC

a. POC Title

b. POC Phone

c. POC email

4. Company SAM UEI number

5. Company Cage Code

6. Company Business Size

a. If your firm is a small business concern in any socio-economic category, will subcontracting requirements?

7. Does your company have a commercial price list that includes all the products/services as described herein?

a. If so, provide a copy with all applicable categories highlighted.

8. Do you have a GSA Contract, if so please provide the Terms & Conditions / Price List

9. What are general price points for snow removal and plowing services?

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