A14. JSA-25-R441768.pdf

Page 1 of 2 PD 6 (DEC 2022)

REQUEST FOR PROPOSAL (RFP)/REQUEST FOR QUOTE (RFQ)

SOLICITATION, OFFER AND AWARD

RFP/RFQ No.: JSA -______-_________ Date Issued:

Proposals/Quotes Are Due:

No later than _____ PM EST on ________

Site Visit:

☐ Will Be Held At ______ PM EST on ______ (See #4 Below) ☐ Will Not Be Held

Procurement Officer: Telephone: Email:

Alternate Contact: Telephone: Email:

1. PROPOSAL/QUOTE INSTRUCTIONS – SUBMIT ALL OF THE FOLLOWING WITH YOUR PROPOSAL:

a. Completed/Signed PD 6 Form

b. Proposal or Bid Schedule

c. Completed/Signed Representations and Certifications

d. Other Information as described in the attached Proposal/Quote Instructions

2. BASIS FOR AWARD – AWARD WILL BE MADE AS INDICATED BY BOX MARKED BELOW:

☐ Best Value – Tradeoff Process ☐ Best Value – Low Price Technical Acceptability ☐ Specific evaluation factors apply to this solicitation. See the Evaluation and Award criteria.

3. CONSTRUCTION MAGNITUDE (Minimum: $ , Maximum: $ , Not Applicable: )

4. SITE VISIT – ATTENDANCE AT A PRE-PROPOSAL SITE VISIT ☐ IS ☐ IS NOT REQUIRED

If required, offerors must attend a site visit to be eligible for award of any subcontract resulting from this solicitation. Attendees must report to the Support Service Center (SSC) building (Building No. 28), 628 Hofstadter Road, Newport News, VA, no later than the date and time specified above. Additional site visits / conferences will only be held if the Procurement Officer determines they are in the best interest of Jefferson Lab. The following are applicable if box is checked:

☐ Hard hats, safety shoes, and safety glasses are required.

☐ Attendees must pre-register for the site visit by sending an e-mail to the Procurement Officer with the company name and number of attendees. Registration deadline for the site visit is _______ on ________.

Non-U.S. citizens see International Visitors for additional requirements for international visitors.

☐ All attendees must have a valid picture ID.

5. ☐ QUESTIONS –

Any questions related to the RFP/RFQ must be in writing and should be sent by email or by fax to the attention of the Procurement Officer or mailed to the Procurement Office business address. For expediency, email is highly preferred. All inquiries regarding this solicitation must be received no later than to allow JSA sufficient time to respond. Please reference the solicitation number in your correspondence.

6. SHIPPING TERMS: FOB Destination unless otherwise specified

7. NOTICE OF TOTAL SMALL BUSINESS SET-A SIDE:

☐ If the box to the left is marked “ ” this solicitation is set aside to small business firms only. Offers/bids received from concerns that are not small business concerns shall be considered non-responsive and will be rejected. The North American Industry Classification System (NAICS) code for this requirement is: ________. The Small Business size standard in millions of dollars is _______, and the Small Business size standard in number of employees is ________.

8. STATE AND LOCAL TAXES –

Unless otherwise indicated below or elsewhere in the solicitation or purchase order, prices shall include all applicable Federal, State, and Local Taxes.

https://www.jlab.org/visiting/international-visitors https://www.jlab.org/visiting/international-visitors

Page 2 of 2 PD 6 (DEC 2022)

☐ This requirement is exempt from Commonwealth of Virginia Sales and Use Taxes. A Certificate of Exemption form will be provided at award.

☐ Any Virginia Sales and Use Tax shall be included in the total price, however, shall be detailed separately in the quote and invoice.

9. APPLICABLE TERMS AND CONDITIONS- The Sections marked below are applicable and attached to this solicitation.

☐ Fixed Price Supply- Form TC-1 Commercial ☐ Fixed Price Supply- Form TC-2 Non-Commercial ☐ Fixed Price Services- Form TC-3 Commercial ☐ Fixed Price Services- Form TC-4 Non-Commercial ☐ Fixed Price Construction - Form TC-5 Construction ☐ Environment, Safety and Health Requirements (included in Specification) ☐ Service Contract Act Age Determination ☐ Davis-Bacon Act Wage Determination

10. SPECIFICATIONS, DRAWINGS, AND/OR EXHIBITS LISTED BELOW ARE ATTACHED IF BOX MARKED Required Bonds (Sample Bonds – See SF24, SF25 and SF25A here: GSA Forms)

☐ Bid Bond ☐ Performance Bond ☐ Payment Bond

Attachments included in package ☐ Instruction to Offerors ☐ Proposal or Bid Schedule ☐ Combined Specification/ Drawings ☐ Terms and Conditions ☐ Terms and Conditions Certification ☐ Davis-Bacon Rates ☐ Representations and Certifications ☐ Amendments Issued under

OFFER (COMPLETE AND SIGN)

Acknowledgement of Amendments:

Amend. No. Amend. No. Amend. No. Amend. No. Amend. No.

Payment Terms: Indicate any prompt payment discounts; otherwise, payment terms shall be Net 30 days. _________

FIRM SUBMITTING OFFER INFORMATION:

Company Name: Phone Number: Email / Fax Number:

Address: City: State: Zip:

AUTHORIZED PERSONAL TO SIGN OFFER INFORMATION:

Name: Title:

Signature: Offer Date:

RFP/RFQ NUMBER:

https://www.gsa.gov/reference/forms https://www.gsa.gov/reference/forms

RFP JSA-25-R441768

INSTRUCTIONS TO OFFERORS & EVALUATION PROCESS

JSA-25-R441768 – JLAB HKS SUPPLIES

A. GENERAL

Thomas Jefferson National Accelerator Facility (TJNAF, Jefferson Lab, J Lab) is looking to build, and test three adjustable DC current sources, regulating within 10 parts per million (ppm), to be used for energizing a selection of magnets for the upcoming HKS experiment.

The result of this solicitation will be a Firm Fixed Price subcontract.

B. CONTENTS OF PROPOSALS

1. Business Proposal

The completion and submission to Jefferson Lab of the following items will constitute your offer to perform in accordance with the terms and conditions of the RFP, including attachments and documents incorporated by reference.

Business Proposal must include the following:

(a) RFP form PD 6 - “Solicitation, Offer and Award” - Complete “Offer” section and sign.

(b) Price Proposal - Completed RFP Bid Schedule and Milestone Payment Schedule

(c) RFP Reps/Certs-2 - “Representations/Certifications” – Complete and sign.

(d) Solicitation Amendments - Acknowledge all solicitation amendments (if applicable)

(e) Terms and Conditions Certification (PD 46 Form) - Complete and sign. Your offer must communicate your unconditional assent to the terms and conditions in this RFQ, its attachments, and documents incorporated by reference. Complete attached “Terms and Conditions” Certification, stating the degree to which you will meet the requirements of this solicitation. Document any discrepancies, conflicts, or exceptions taken to the Jefferson Lab specifications and/or drawings or any solicitation clauses as follows:

(1) Explanation of any discrepancies,

(2) Explanation of any conflicts,

(3) Explanation of any exceptions taken, and

(4) Explanation of and supported advocacy rationale for any changes proposed to resolve discrepancies, conflicts, and/or exceptions.

2. Technical Proposal must include the following:

(a) Provide a milestone and delivery schedule for this project. Include expected length of time for material acquisition, time for design review, shop fabrication, assembly, and inspection time, and an estimated completion date.

II. TECHNICAL ACCEPTABILITY EVALUATION FACTORS FOR AWARD

Jefferson Lab will award the subcontract based on a demonstration of capability, through the providing of information in accordance to the instructions to the offeror. This information will assure J Lab that the offeror is capable of meeting all the specification requirements, understands the requirements, and intends to fully comply with the solicitation requirements.

Which includes, but is not limited to, the following:

1. Milestone & Delivery Schedule – J Lab will review your schedules to ensure that there is a clear production schedule that can be used to track progress throughout the performance of the contract. Allowing for the identification and mitigation of any potential delays to schedule.

2. Experience and Past Performance – J Lab will review the requested information.

3. Technical Exceptions – List any and all technical exceptions you have to this proposal and provide your best alternative solution.

SELECTION DECISION

Selection will be based on offeror’s capability to perform and familiarity with the project. This proposal will be reviewed to ensure the offeror is capable of performing the work required by the RFP and technical acceptability.

III. OTHER INSTRUCTIONS AND PROPOSAL CONDITIONS

A. DEFINITIONS

As used in this provision –

1. Wherever the term “bid” or “bidder” appears, it is referring to the offer or offeror.

2. "Discussions" are negotiations that occur after establishment of the competitive range that may, at the Procurement Officer's discretion, result in the offeror being allowed to revise its proposal."

3. “Offer” means “proposal” in negotiations.

4. "Proposal modification" is a change made to a proposal before the solicitation's closing date and time, made in response to an amendment, or made to correct a mistake at any time before award.

5. "Proposal revision" is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Procurement Officer as the result of negotiations.

6. “Solicitation” means “Request for Proposal (RFP)” or “Request for Quotations (RFQ)” in negotiations.

7. "Time," if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

B. SUBCONTRACT AWARD NOTES

1. Jefferson Lab will award a subcontract resulting from this solicitation to the responsible offeror that is determined capable, after evaluation in accordance with all factors and in the solicitation, and provides the lowest and most reasonable price.

2. JLab, at their sole discretion, may use a competitive range determination to eliminate offers from further consideration after initial proposal receipt due to significant technical deficiencies or excessive or unrealistic pricing when compared to JLab estimates or all other offers received.

3. Jefferson Lab may (1) reject any or all offers if such action is in the public interest, (2) accept other than the lowest offer, and (3) waive informalities and minor irregularities in offers received.

4. Jefferson Lab may reject any offer that is deemed deficient in any critical capability area or an offer that is non-responsive to the Technical Requirements and Terms and Conditions to the extent that the deficiency in capability or the non-responsiveness cannot be remedied within the time allotted for evaluation of the offers.

5. Jefferson Lab may award a subcontract on the basis of initial offers received, without discussions. Therefore, your initial offer should contain your best terms, from a cost or price and technical standpoint.

6. Jefferson Lab may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may be submitted for quantities less than those specified. J Lab reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specified otherwise in the offer.

7. A written award or acceptance of offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer shall result in a binding subcontract without further action by either party. Before the offer's specified expiration time, we may accept an offer (or part of an offer, as provided in paragraph (d) above), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Negotiations conducted after receipt of an offer do not constitute a rejection or counteroffer by J Lab.

8. Financial data neither submitted with an offer, nor representations concerning facilities nor financing, will form a part of the resulting subcontract. However, if the resulting subcontract contains a clause providing for price reduction for defective cost or pricing data, the subcontract price will be subject to reduction if cost or pricing data furnished is incomplete, inaccurate, or not current.

C. AMENDMENTS TO SOLICITATIONS

1. If this solicitation is amended, then all terms and conditions that are not modified remain unchanged.

2. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified for receipt of offers.

D. SUBMISSION OF PROPOSALS

1. Offerors must submit their proposals in an electronic format as described in Section L below.

2. Proposals shall be submitted as specified in the solicitation, and shall show:

(a) The solicitation number;

(b) The name, address, telephone and e-mail contact address of the offeror ;

(c) Names, titles, telephone numbers, and e-mail contact addresses of persons authorized to negotiate on the offeror's behalf with J Lab in connection with this solicitation; and

(d) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

3. Offerors are responsible for submitting proposals, and any modification, or revisions by the date and time specified in the solicitation.

4. Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

5. Offerors shall submit proposals in response to this solicitation in English and in U.S. dollars, unless otherwise permitted by the solicitation.

6. Item samples, if required, must be submitted within the time specified for receipt of offers.

Unless otherwise specified in the solicitation, these samples shall be (1) submitted at no expense to J Lab, and (2) returned at the sender's request and expense, unless they are destroyed during pre-award testing.

7. Offerors are expected to examine the drawings, technical specifications, and all instructions in the RFQ package. Failure to do so will be at the offeror’s risk.

8. Offers for supplies or services other than those specified will not be considered unless authorized by the solicitation.

9. Offerors must state a definite time for delivery of supplies or for performance of services, unless otherwise specified in the solicitation.

E. LATE SUBMISSIONS

1. Any proposal, modification, or revision received by J Lab after the designated time and date specified in the solicitation package is "late" and will not be considered unless the Procurement Officer determines that accepting the late offer would not unduly delay the acquisition.

2. A late modification of an otherwise successful proposal that makes its terms more favorable to J Lab, will be considered at any time it is received and may be accepted.

3. If an emergency or unanticipated event interrupts normal J Lab processes so that proposals cannot be received by the exact date and time specified in the solicitation, and urgent J Lab requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal J Lab processes resume.

F. WITHDRAWALS, MODIFICATIONS AND REVISIONS TO PROPOSALS

1. Proposals may be withdrawn by the offeror at any time before award. Withdrawals are effective upon receipt of notice by the Procurement Officer.

2. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

3. Offerors may submit revised proposals only if requested or allowed by the Procurement

Officer.

G. OFFER EXPIRATION DATE

Proposals in response to this solicitation will be valid for ninety (90) days unless a different period is proposed by the offeror.

H. RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose or used by J Lab or the Government except for evaluation purposes, shall—

1. Mark the title page with the following notation: "This proposal includes data that shall not be disclosed outside J Lab or the Government and shall not be duplicated, used, or disclosed--in whole or in part--for any purpose other than to evaluate this proposal. If, however, a subcontract is awarded to this offeror as a result of--or in connection with--the submission of this data, J Lab or the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting subcontract. This restriction does not limit J Lab's or the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets ”, and

2. Mark each sheet of data it wishes to restrict with the following notation: "Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal."

I. PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE REVIEW

An award in the amount of $10 million or more will not be made under this solicitation unless the offeror is found, on the basis of a compliance review, to be able to comply with the provisions of the Equal Opportunity clause of this solicitation.

J. UNNECESSARILY ELABORATE PROPOSALS OR QUOTATIONS

Unnecessarily elaborate proposals beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the offeror's or quoter's lack of cost consciousness.

K. EXPLANATION TO PROSPECTIVE OFFERORS

Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it by the date provided in the Solicitation Form (PD 6A) to allow a reply to reach all prospective offerors before the submission of their offers. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting offers or if the lack of it would be prejudicial to other prospective offerors.

L. ELECTRONIC PROPOSALS

1. Electronic as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by J Lab via electronic means.

2. Offers must be submitted via electronic means.

3. If any portion of the electronic submission is received by the Procurement Officer and is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document –

(a) The Procurement Officer shall immediately notify the offeror and permit the offeror to resubmit the proposal;

(b) Time for resubmission shall be prescribed by the Procurement Officer after consultation with the offeror; and

(c) The resubmissions shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Procurement Officer.

Item No. Description Quantity Unit Unit Price

Extended Amount (Firm Price in US

Dollars) Item 001 PCS Corrector 120v , 1100 amp 10ppm supply 1 Ea

Item 002 HQSQ2 60V 500 amp 10ppm supply 1 Ea

Item 003 PCS e' 130v 1800 amp 10ppe 1 Ea

Note 4: To ensure the safety and security of items coming to Jefferson Laboratory, Vendors shall provide the mode of shipment and the name of the carrier/carriers to be utilized on this requirement.

Also request all vendors include your export control classification number (ECCN) for each product as necessary.

The required information shall be provided with the Request for Quote/Proposal for review by the Shipping and Receiving Department prior to any award. If required information is not submitted your quote/proposal may not be considered for award.

Vendors shall also certify that there are no hazardous items/conditions for the shipment and if a hazardous item is so noted, then that item shall be noted below.

In addition, a Material Safety Data Sheet shall be included with the Request for Quote/Proposal for those hazardous items:

THE BID SCHEDULE IS PROVIDED IN EXCEL FORMAT FOR CONVENIENCE IN COMPLETING PRICING. OFFEROR SHOULD CONFIRM ACCURACY OF INPUT. PLEASE DO NOT MAKE ANY CHANGES IN FORMAT OR TEXT. DEVIATIONS SHOULD BE NOTED WITHIN THE

PROPOSAL.

TOTAL Lines 1-3

Note 1: Milestone Payments: The subcontractor may propose a milestone payment schedule only in accordance with Clause JSA-120 of the Terms and Conditions. Milestone Payment Schedules shall be formatted in accordance with the attached Milestone and Payment Schedule Request. For the Milestone Schedule please List all major development/design, Fabrication and Testing Objectives.

Note 2: This requirement is for FOB Destination. Vendor is responsible for all shipping charges and should be included in the bid above. All shipping and customs and duties fees need to be included in the cost of each item. Foreign items are no longer accorded duties and customs exemption for Jefferson Lab.

Note 3: Please see attached Instructions to Offerors.

Note 6: Required Delivery Dates: Shipment shall be in accordance with the Required Delivery Schedule as noted in Clause JSA-200 of the Terms and Conditions.

Note 7: All parts to be clean and free of cutting oils, dust and dirt.

Note 10: Material Certification to be provided to Jlab for all material.

Note 11: Paragraphs A and B of JSA 217 on page 17 of the terms and conditions does not apply to this requirement as Duty Free Entry will not be approved.

BID SCHEDULE

RFP JSA-25-R441768 - HKS Supplies - DC Current Sources

Supplier:

Date:

MILESTONE AND PAYMENT SCHEDULE REQUEST

RFQ JSA-25-R441768

Line Item

# Description of Event (Include milestone events and/or delivery of product) Estimated

Completion

(ARO)

Estimated Completion Date Quantity Net Terms Milestone Requested $

Amount Total Price

TC-2 Non-Commercial Supply (JUL 2025) Page 1 of 18

JSA-25-R441768

HKS Supplies

FIXED PRICE SUPPLY – NON-COMMERCIAL TERMS AND CONDITIONS

(APPLICABLE TO SUPPLY PURCHASES FOR NON-COMMERCIAL ITEMS > $10,000)

I. FAR AND DEAR CLAUSES INCORPORATED BY REFERENCE

The Jefferson Science Associates, LLC (JSA) has a prime contract with the U.S. Department of Energy (DE-AC05- 06OR23177) that requires flow down of certain Federal Acquisition Regulation (FAR) and DOE Acquisition Regulation (DEAR) clauses. Accordingly, the following FAR’s and agency FAR supplement clauses (DEAR’s) referenced under Part I below are incorporated herein by reference and made a part hereof. Except as may be expressly otherwise provided below in each of such clauses the term, "Contractor" shall mean JSA’s Subcontractor, and the term “Contract" shall mean "this Subcontract/Purchase Order". The term “Contracting Officer” shall mean JSA’s “Procurement Officer” where the intent of the clause is to give direct contracting authority over JSA’s [sub] contractor to authorize and direct changes, process claims, adjudicate disputes, authorize terminations, and conduct subcontract administration responsibilities to maintain the rights of the parties under the [sub] Contract; otherwise, the term shall mean the DOE Contracting Officer having responsibility over JSA’s prime contract referenced above. The term “Government” shall mean “JSA” except in cases where the action or responsibility is an inherently U.S. Government function that cannot be performed by JSA. Contact the JSA Procurement Department or JSA Procurement Officer for clarification of JSA required clauses.

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (Jul 2018)(Section 1634 of Pub. L. 115-91).

FAR 52.207-4 Economic Purchase Quantity-Supplies (AUG 1987)

FAR 52.211-5 Material Requirements (AUG 2000)

FAR 52.222-50 Combating Trafficking in Persons (Oct 2020)(22 U.S.C. chapter 78 and E.O. 13627);

Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

FAR 52.225-1 Buy American - Supplies (MAY 2014)(Modified by DEAR 970.2570)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

FAR 52.227-3 Patent Indemnity (APR 1984)

FAR 52.232-1 Payments (APR 1984)

FAR 52.232-8 Discounts for Prompt Payment (FEB 2002)

FAR 52.232-9 Limitation on Withholding of Payments (APR 1984)

FAR 52.232-11 Extras (APR 1984)

FAR 52.232-25 Prompt Payment (JAN 20017)

FAR 52.243-1 Changes-Fixed Price (AUG 1987)

FAR 52.246-2 Inspection of Supplies – Fixed Price (AUG 1996)

FAR 52.247-34 F.O.B. Destination (NOV 1991)-Applicable unless the FAR clause 52.247-29 F.O.B. Origin, listed below, is checked “ ”

FAR 52.247-64 Preference for Privately Owned U.S. Flag Commercial Vessels (Feb 2006)(46 U.S.C. App. 1241 and 10 U.S.C. 2631), if flow down is required in accordance with paragraph (d) of FAR clause 52.247-64).

TC-2 Non-Commercial Supply (JUL 2025) Page 2 of 18

HKS Supplies

FAR 52.249-1 Termination for Convenience of the Government (Fixed Price)(Short Form)(APR 1984) only applicable if aggregate subcontract amount <$100,000

FAR 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

DEAR 952.203-70 Whistleblower Protection for Contractor Employees (DEC 2000)

DEAR 970.5227-8 Refund of Royalties (AUG 2002) (Applicable in subcontracts at any tier if royalties exceed $250)

APPLICABLE IF > $10,000

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)(E.O. 13496), if flow down is required in accordance with paragraph (f) of FAR clause 52.222-40.

APPLICABLE IF > $15,000

FAR 52.222-20 Contracts for Material, Supplies, Articles, and Equipment Exceeding $15,000 (MAY 2014)

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)(29 U.S.C. 793)

APPLICABLE IF > $30,000

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2018)

APPLICABLE IF > $35,000 AND NOT A SUBCONTRACT FOR COMMERCIALLY AVAILABLE OFF-

THE-SHELF ITEMS

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

APPLICABLE IF >$100,000

DEAR 970.5227-5 Notice and Assistance Regarding Patent and Copyright Infringement (DEC 2000) (SC Alternate)

APPLICABLE IF > $150,000

FAR 52.222-35 Equal Opportunity for Veterans (Jun 2020)(38 U.S.C. 4212)

FAR 52.222-37 Employment Reports on Veterans (Jun 2020)(38 U.S.C. 4212)

APPLICABLE IF ABOVE THE SIMPLIFIED ACQUISITION THRESHOLD

FAR 52.203-5 Covenant Against Contingent Fees (MAY 2014)

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006)

FAR 52.203-7 Anti-Kickback Procedures (MAY 2014)

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

FAR 52.215-14 Integrity of Unit Prices (OCT 2010)

FAR 52.219-8 Utilization of Small Business Concerns (Oct 2018)(15 U.S.C. 637(d)(2) and (3)), if the subcontract offers further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

FAR 52.219-14 Limitations on Subcontracting (MAR 2020)

TC-2 Non-Commercial Supply (JUL 2025) Page 3 of 18

HKS Supplies

FAR 52.227-1 Authorization and Consent (DEC 2007)

FAR 52.248-1 Value Engineering (OCT 2010)

FAR 52.249-2 Termination for Convenience of the Government (Fixed Price) (APR 2012)

SPECIAL NOTICE FOR SOFTWARE:

Invoice, contract, or sales agreement must specify if software is provided by electronic delivery and in the case of software provided exclusively by electronic delivery, expressly state no disks, tapes, drives, or other tangible media has been, or is to be used, in the delivery of the purchased software.

APPLICABLE IF >$700,000

FAR 52.219-9 Small Business Subcontracting Plan (Jun 2020)

APPLICABLE IF > $5,500,000

FAR 52.203-13 Contractor Code of Business Ethics and Conduct (June 2020) (41 U.S.C. 3509), if the subcontract exceeds the threshold specified in FAR 3.1004(a) on the date of the subcontract award, and has a performance period of more than 120 days. In altering this clause to identify the appropriate parties, all disclosures of violation of the civil False Claims Act or of Federal criminal law shall be directed to the agency Office of the Inspector General, with a copy to the Contracting Officer.

FAR 52.203-14 Display of Hotline Poster(s) (OCT 2015)(Modified by DEAR 903.1004)

FAR 52.210-1 Market Research (APR 2011)

FAR/DEAR CLAUSES INCORPORATED BY REFERENCE (APPLICABLE ONLY IF BOX IS MARKED

DEAR 952.204-77 Computer Security (AUG 2006)

DEAR 952.227-11 Patent Rights-Retention by the Contractor (Short Form) (MAR 1995)

DEAR 952.227-13 Patent Rights-Acquisition by the Government (SEP 1997)

DEAR 952.235-71 Research Misconduct (JUL 2005)

DEAR 952.250-70 Nuclear Hazards Indemnity Agreement (AUG 2016)

DEAR 970.5223-4 Workplace Substance Abuse Programs at DOE Sites (DEC 2010)

DEAR 970.5227-1 Rights in Data – Facilities (DEC 2000)

DEAR 970.5227-2 Rights in Data – Technology Transfer (DEC 2000)(SC Alternate)

DEAR 970.5227-4 Authorization and Consent (AUG 2002) (SC Alternate and paragraph (c) (3)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

FAR 52.208-8 Required Sources for Helium and Helium Usage Data (AUG 2018) (SC Alternate)

FAR 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data. (AUG 2011)

FAR 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications.

(AUG 2011)

TC-2 Non-Commercial Supply (JUL 2025) Page 4 of 18

FAR 52.215-12 Subcontractor Certified Cost or Pricing Data (OCT 2010)

FAR 52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (OCT 2010)

FAR 52.217-2 Cancellation Under Multi-year Contracts (OCT 1997)

FAR 52.223-3 Hazardous Material Identification and Material Safety Data (Feb 2021)(Alternate I)(Jul 1995)

FAR 52.224-2 Privacy Act (APR 1984)

FAR 52.225-8 Duty-free Entry (OCT 2010)

FAR 52.225-9 Buy American – Construction Materials (MAY 2014)

FAR 52.225-21 Required Use of American Iron, Steel, and Manufactured Goods-Buy American Statute- Construction Materials (Jan 2021)

FAR 52.227-14 Rights in Data-General (MAY 2014)

FAR 52.227-16 Additional Data Rights (JUN 1987)

FAR 52.229-6 Taxes-Foreign Fixed-Price Contracts (FEB 2013)

FAR 52.230-2 Cost Accounting Standards (OCT 2015) (applicable to negotiated subcontracts in excess of

$750,000, with exceptions)

FAR 52.230-6 Administration of Cost Accounting Standards (JUN 2010)

FAR 52.242-5 Payments to Small Business Subcontractors (JAN 2017)

FAR 52.245-1 Government Property (JAN 2017)

FAR 52.245-9 Use and Charges (APR 2012) (Applicable only when Far 52.245-1 Government Property is marked “ ”)

FAR 52.247-29 F.O.B. Origin (FEB 2006)

FAR 52.247-63 Preference for U.S.-Flag Air Carriers (JUN 2003)

FAR 52.249-5 Termination for Convenience of the Government (Educational and Other Nonprofit

Institutions) (AUG 2016)

II. JSA CLAUSES

JSA 100 DISPUTES (JAN 2017)

All disputes between the parties pertaining to this Subcontract, which are not disposed of by agreement, shall be decided by litigation. Trial of any such litigation shall be confined exclusively to the Federal District Court for the Eastern District of Virginia, or and only in the event that the jurisdictional requirements for trial in Federal Court are not present, to the Circuit Court of the Commonwealth of Virginia in Newport News, Virginia.

The terms of this purchase order/Subcontract shall be construed and interpreted in accordance with the body of law applicable to the procurement of goods and services by the Federal Government. Nothing in this clause shall grant to the Subcontractor by implication any statutory rights or remedies not expressly set forth in this Subcontract.

TC-2 Non-Commercial Supply (JUL 2025) Page 5 of 18

HKS Supplies

There shall be no interruption in the performance of the work, and the Subcontractor shall proceed diligently with the performance of this Subcontract pending final resolution of any dispute, claim, or litigation arising under or related to this Subcontract between the parties hereto or between the Subcontractor and lower-tier subcontractors or suppliers.

The Contract Disputes Act of 1978 (41 U.S.C. Sections 601-613) shall not apply to this Subcontract; provided, however, that nothing in this clause shall prohibit Jefferson Science Associates, LLC (JSA), in its sole discretion, from sponsoring a claim of the Subcontractor for resolution under the provisions of its prime contract with the U.S.

Department of Energy (DOE). In the event that JSA so sponsors a claim at the request of the Subcontractor, the Subcontractor shall be bound by the decision of the cognizant DOE Contracting Officer to the same extent and in the same manner as JSA.

JSA 101 ASSIGNMENT (MAY 2019)

Neither party may assign this subcontract nor any of their rights or obligations under this agreement without the other party's written consent, except JSA may assign this subcontract, in whole or in part, without consent to any DOE National Lab, to DOE, or to such party as DOE may designate to perform JSA's obligations hereunder. Upon written notice to Subcontractor of such an assignment, JSA shall be relieved of all responsibility hereunder and Subcontractor shall thereafter look solely to such assignee for performance of JSA's obligations.

JSA 102 LABORATORY CLOSURE SCHEDULE (NOT INCLUDED)

JSA 103 HOLIDAYS

Jefferson Lab normally observes 10 days designated as JSA/Jefferson Lab holidays, and during the period between Christmas Eve and New Year's Day Jefferson Lab normally is closed. In addition, Laboratory management may close the Laboratory or modify operating hours at its discretion due to weather or other emergency. All subcontractor personnel will follow the holiday and closure schedule posted by JSA/Jefferson Lab at JLab Calendar except that Subcontractor may, upon prior approval of the JSA Procurement Officer or designated representative, perform work on a holiday or closure day at Jefferson Lab. The following paragraphs apply if the box to the left is marked “ ”.

No items shipped under this subcontract will be received on holiday or closure days.

Items delivered under this subcontract will be received on holiday or closure days except on weather or other emergency closure days.

The subcontractor will not normally be required to provide services on holiday or closure days. The subcontractor shall factor cost savings resulting from the December shutdown into the base price of the subcontract.

JSA/Jefferson Lab may request a price adjustment for savings resulting from services not performed on weather or other emergency closure days.

The services to be provided on holiday or closure days are those specifically described in .

JSA 104 SUBCONTRACT MODIFICATION AUTHORITY (MAY 2020)

Notwithstanding any other provisions of this subcontract, the Head of Procurement (or designee) shall be the only individual authorized to (i) accept nonconforming work; (ii) waive any requirement of this subcontract; or (iii) modify any term or condition of this subcontract.

JSA 105 FOREIGN NATIONS CONTROL (NOV 2021)

Subcontractors in all Jefferson Lab agreements and subcontracts requiring access to Jefferson Lab must provide valid government issued pictured identification for access to Jefferson Lab property.

https://www.jlab.org/human_resources/calendar

TC-2 Non-Commercial Supply (JUL 2025) Page 6 of 18

HKS Supplies

Subcontractors who receive Jefferson Lab picture badges will certify their citizenship and place of birth status in writing. Non-U.S. citizens must provide United States Citizenship and Immigration Service (USCIS) documents for verification. The Jefferson Lab Technical Representative (TR) and Jefferson Lab Procurement Officer may resolve questions of citizenship and employment.

JSA 106 SUBCONTRACT ADMINISTRATION INFORMATION (NOV 2021)

A. is designated as the Procurement Officer with responsibility for administration and negotiation of any modifications to this subcontract.

B. is designated as the Technical Representative (TR) and is designated as the assistant TR for the purpose of inspection and acceptance of supplies/services under this Purchase Order/Subcontract.

Inspection and acceptance by anyone other than the party identified above is not authorized. The TR will be responsible for technical assistance in administration of this subcontract. Duties will involve inspection, review, reporting, and certification of the Subcontractor’s performance. The TR is also responsible to ensure that the subcontractor complies with all federal, state, DOE and Jefferson Lab environment, health and safety requirements. The TR will maintain performance records. When deficiencies are noted, they will be recorded by the TR and the information will be provided to the Procurement Officer for appropriate action.

C. Subcontract Correspondence Procedures. Correspondence submitted by the Subcontractor shall be subject to the following procedures:

1. Non-Technical Correspondence: The Subcontractor shall submit all non-technical correspondence to JSA's Procurement Officer [as identified in (A) above], JSA/Jefferson Lab, Procurement Department, 628 Hofstadter Road, Suite 5, Newport News, VA 23606.

2. Technical Correspondence: The Subcontractor shall submit all technical correspondence to the TR [as identified in (B) above], JSA/Jefferson Lab, 12000 Jefferson Avenue, Newport News, VA 23606, with an information copy to the Procurement Officer.

3. Invoices: Electronic submission of invoices to finance@jlab.org is highly preferred. If mailed, please send to the following address:

Jefferson Science Associates, LLC

628 Hofstadter Road Accounts Payable, Suite 4 Newport News, VA 23606

Invoices shall identify amount(s) by line item/cost elements or other format as may be required by

JSA:

Subcontract Number Procurement Officer (Name) TR (Name)

4. This clause does not authorize anyone other than JSA's Procurement Officer to commit JSA to changes in the terms of the subcontract.

JSA 110 RELEASE OF INFORMATION (MAY 2020)

Information regarding this Subcontract or the undertaking or any data developed hereunder shall not be released, and the name of JSA, Thomas Jefferson National Accelerator Facility, or Jefferson Lab shall not be used in any publications, news releases, advertising, speeches, technical papers, photographs and other releases of information, without prior written approval from JSA.

JSA 111-117 RESERVED

mailto:finance@jlab.org

TC-2 Non-Commercial Supply (JUL 2025) Page 7 of 18

JSA 118 SITE ACCESS (APR 2025)

All individuals must successfully complete the registration, training, and badging process as outlined below prior to accessing any area and performing any work at Jefferson Lab owned or leased space. In addition to training required by OSHA, federal, or state regulations, please refer to specification section 013529 “Safety and Health Requirements” for a listing of any additional Jefferson Lab “contract specific” training requirements.

REGISTRATION

Following award of a contract, and at least two weeks prior to needing site access, JSA first tier subcontractors shall email a completed Standard Form (SF1413) to the Procurement Officer, Technical Representative (TR), and subcontractor-registration@jlab.org for each lower tier subcontractor according to “Clause 52.222-11 Subcontracts”.

This information must be provided and processed before any subcontractor personnel attempt online registration.

Once the required SF1413 forms have been submitted, a point of contact (POC) from each subcontractor company shall send an email to subcontractor-registration@jlab.org to request information for the registration, training, and badging process. The subject line of the email shall include the contract number and the body of the email shall include the names of all workers who will require site access.

In response to this email, subcontractor-regisration@jlab.org shall provide a link to the online registration form along with instructions. This form shall be filled out for each worker that will require site access. Individuals will need to know their employer’s name as well as the contract number that they are working on. Additional fields on the form include the individual’s birth date, citizenship, country of birth, local address, vehicle license plate information, and two emergency contacts. No individual under the age of 18 years shall be permitted to work on site under construction or service contracts at Jefferson Lab.

TRAINING

Following successful completion and processing of the registration forms, an email from subcontractor-registration@jlab.org will be sent to each subcontractor company POC. The email will contain a link to the Jefferson Lab Web-Based Training page along with any additional details needed in order to complete “contract specific” training. Any onsite training shall be scheduled with subcontractor-registration@jlab.org.

BADGING

Once all required training is complete, the subcontractor shall send an email to subcontractor-registration@jlab.org to confirm all requirements have been successfully completed and to request an appointment for badging. Contract Services badges are issued Monday through Friday between 8:15 am to 12:00 pm and 1:00 pm to 4:00 pm in the Support Services Center (SSC), Building #28.

Effective May 7, 2025, individuals will be required to present a valid U.S. or State issued photo identification card complying with the Real ID Act. The following link provides information about the REAL ID Act and the States/Territories that are currently in noncompliant status: http://www.dhs.gov/real-id-enforcement-brief Individuals possessing a driver’s license from a non-compliant State may provide another acceptable form of identification. The following link provides options of acceptable identification that can be presented in lieu of a driver’s license http://www.tsa.gov/traveler-information/acceptable-ids. Non-US citizens must present documentation of a right to work in the US such as a Permanent Resident Card, Authorization to Work Card, and a passport. Approval for accessing the site for a Non-US Citizen can take one (1) week or longer depending on citizenship and country of birth. The Forms will be provided by JSA.

Once identity has been verified and any required additional documentation have been provided, a Contract Services badge will be issued to subcontractor personnel. The badge is customized to the individual, based on training acquired and the work site location; therefore, the badge must not be shared with others.

Access to experimental and certain technical work areas of Jefferson Lab is restricted to personnel who have completed the requisite Environmental, Health, & Safety (EH&S) training and/or orientation, or who are accompanied by a qualified continuous Lab staff escort. Subcontractors shall comply with all site access restrictions, including temporary mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-regisration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org http://www.dhs.gov/real-id-enforcement-brief http://www.tsa.gov/traveler-information/acceptable-ids

TC-2 Non-Commercial Supply (JUL 2025) Page 8 of 18

HKS Supplies postings for special hazards and access control measures. Subcontractor personnel are not permitted to escort other contractor personnel. See “Safety and Health Requirements” for additional information.

All badges must be returned to the JLab TR or Service Desk Administrator located in the SSC, Building #28, Room #52 upon completion of the work or when employment is terminated with the designated employer, whichever is sooner. Subcontractors may incur a $25 charge for each badge replaced or not returned which shall be collected prior to final payment being issued.

FOREIGN GOVERNMENT SPONSORED OR AFFILIATED ACTIVITIES

JSA is required to report to the U.S. Department of Energy (DOE) if any employee of either a “Demonstration subcontract” or “Research & Development (R&D) subcontract”, where the subcontracted work in question is performed on, or at, a DOE site or facility (including space/facility leased by JSA), participates in a “foreign government talent recruitment program” (FGTRP). These terms are defined in Attachment 2 of DOE Order 486.1A.

The Order can be found here: DOE Order 486.1A.

Subcontractors working on R&D or Demonstration Subcontracts are required to disclose if any employee or sub-tier employee working on the subcontract is participating in a FGTRP. Disclosure is required for badge access to Jefferson Lab facilities. For each individual subcontractor employee receiving compensation from a FGTRP, the Subcontractor is required to provide the following information:

A. The name of the government that is sponsoring the FGTRP.

B. The name of the organization or talent recruitment program.

C. The nature of the employee’s responsibilities under the FGTRP.

D. The duration of the employee’s commitment under the FGTRP.

E. The type of compensation the employee is receiving under the FGTRP.

JSA reserves the right to direct the Subcontractor to remove the employee(s) participating in a FGTRP from performing any work under this Subcontract from the Jefferson Lab Facility or from any other DOE/NNSA site/facility (including DOE/NNSA JSA leased facilities), if it is deemed a risk. To the extent DOE requires the subcontractor employee(s) participating in the FGTRP to be removed from performing any further work under the subcontract, the Subcontractor shall do so unless such employee(s) agree to discontinue participation in the FGTRP.

JSA 119 RESERVED

JSA 120 MILESTONE PAYMENTS (MAY 2020)

A. JSA will authorize milestone payments pursuant with the Milestone Payment Schedule and funding availability. JSA’s approval and payment of requests for milestone payments is conditioned on the subcontractor substantiating successful accomplishment of the event or performance criterion for which payment is being requested. JSA may suspend or reduce milestone payments after finding evidence of the following:

1. Subcontractor failed to comply with any material requirement of this subcontract;

2. Performance of this subcontract is endangered by:

a. Subcontractor’s failure to make progress; and

b. Subcontractor’s financial condition.

3. Subcontractor is delinquent in payment of costs of performing this subcontract in the ordinary course of business; or https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

TC-2 Non-Commercial Supply (JUL 2025) Page 9 of 18

4. The amount of the milestone payment exceeds the fair value or reasonable cost of the milestone payment.

B. After the Subcontractor completes the work specified for each milestone, the Subcontractor shall submit a properly executed voucher for payment. The Procurement Officer shall approve payment of 90% of the amount established for completing the milestone as soon as practicable, unless the Procurement Officer determines that suspension of payments or a reduced amount is warranted under paragraph (A) above. When the Procurement Officer determines that the work required by the milestone has been completed satisfactorily, and when the Procurement Officer determines that the amount retained is in excess of the amount adequate for protection of JSA, the Procurement Officer may release the excess amount to the Subcontractor. Acceptance of the work as being complete will normally occur within 2 weeks following the Subcontractor providing the information required to support completion of the milestone event.

C. Title of the property described under this clause shall vest in JSA/Government. Vestiture shall occur immediately upon the date of the first milestone payment under this subcontract, for property acquired or produced before that date. Otherwise, vestiture shall occur when the property is or should have been allocable or properly chargeable to this subcontract.

D. “Property” as used in this clause, includes all of the below described items acquired or produced by the

Subcontractor that are or should be allocable or properly chargeable to this subcontract:

1. Parts, material, inventories, and work in process.

2. Special tooling and special test equipment to which JSA/Government is to acquire title under any other clause of this subcontract.

3. Drawings and technical data, to the extent the subcontract is required to deliver them to JSA/Government by other clauses of this subcontract.

E. Before delivery to and acceptance by JSA, the subcontractor shall bear the risk for loss for property, the title of which vests in JSA/Government, except to the extent that JSA/Government expressly assumes the risk.

JSA 121 SUSPECT/COUNTERFEIT ITEMS REQUIREMENTS (JUNE 2021)

A. The Subcontractor shall establish and maintain effective controls to prevent the introduction of suspect or counterfeit items (S/CI) to the Thomas Jefferson National Accelerator Facility (TJNAF). A suspect item is one in which there is an indication by visual inspection, testing, or other information that it may not conform to established Government or industry-accepted specifications or national consensus standards.