A13 - Sole Source Justification - Final 2.pdf

JUSTIFICATION FOR SOLE SOURCE PROCUREMENT (OPEN MARKET OR GSA)

UNDER $250,000

Sole source acquisitions may be used on a limited basis and only when the Representative (COR)/Program Official has provided sufficient justification and the Contracting Officer has determined that the circumstances warrant such action. The content for a justification must contain detailed facts and rationale to justify the sole source acquisition. Soliciting from a single source must be done in accordance with FAR 13.106-1(b) or 8.405-6. At a minimum, the following information must be included:

Identification of Program Office, Contracting Activity, and Proposed Requirement, Justification and Program Office Certification:

A. Program Office:

Mark Finley 1600 Clifton Road Building 20, MS-F05 Okk2@cdc.gov Centers for Disease Control and Prevention Atlanta, GA 30329

B. Contracting Activity:

Centers for Disease Control and Prevention Office of Financial Resources Acquisition Branch OAS

Identification of Requirement:

Nature of Action to be Approved by Contracting Officer:

Sole source acquisition of: Milestone Video Management Annual License Renewal

Procurement Request (PR) Number (if available): .

Proposed Vendor and Estimated Procurement Amount (if available):

Proposed Vendor: Johnson Control Building Automation Systems

Estimated Procurement Amount: $110,000

3. Is the requirement on GSA Schedule? Yes No

If yes, provide schedule number: GS-07F-190CA

Rev. 5/14/19

D. Justification:

1. The justification for this non-competitive action is: (NOTE: Must select only ONE of the listed justifications for other than full and open competition and fully support the justification in the following paragraphs. Please delete this note prior to submitting the justification.)

In accordance with FAR 13.106-

Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

(ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand-

Urgency

Exclusive licensing agreements/Proprietary data

Brand name required

Industrial mobilization

Other (e.g., compatibility, space issues, continuity, compatibility, etc.)

In accordance with FAR 8.405-circumstances that may justify the action are (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-

Urgency

Only One Source

Logical Follow Up

Brand name required

2. Other facts supporting sole source procurement:

a. What can this product/service do that other products/services cannot do?

The CDC\OSSAM\SSO Physical Security Video Management System is a proprietary software solution manufactured by Milestone Systems. Licensing from other software providers will not function in this existing proprietary environment. Doing so would cause the system to be inoperable, requiring complete system overhaul. Milestone does not support customer direct purchasing. Milestone only deals with certified re-sellers and company partnerships. Milestone annual licensing is provided by Johnson Controls Building Automation Systems which a licensed and certified re-seller and integrator.

b. What other products/services were considered and why did they not meet the need?

No other products or sources have been considered. Using another source would require a complete overhaul of CDC's entire Video Management System.

Rev. 5/14/19

Additionally other CDC systems are integrated with the current JCI security software systems; using a new source would impact compatibility of existing integrations and require reconfiguration and new development efforts of other CDC systems. The repercussions of transitioning CDC's security systems to a new source are completely impractical.

This requirement must be handled as one contract so that one contractor will be held responsible for the end results needed. Acquiring hardware components separately and providing to a contractor for installation creates unacceptable risk for CDC regarding holding a contractor accountable for proper function of the entire Electronic Security System enterprise environment.

Additionally, using a source other than Johnson Controls creates a risk of delay and outages due to compatibility challenges which would create security vulnerabilities impacting CDC's physical security integrity and federal compliances and accreditations.

3. Program Office efforts to seek potential offerors:

Please reference statements applied above. Additionally, using a source other than Johnson Controls creates a risk of delay and outages due to compatibility challenges which would create security vulnerabilities impacting CDC's physical security integrity and federal compliances and accreditations.

E. Program Office Certification:

I have reviewed this sole source justification and certify the justification is true and accurate to the best of my knowledge and adequate to support other than full and open competition.

Center/Institute/Office COR/Program Official Name/Title: Physical Security Branch Chief

Center/Institute/Office COR/Program Official Signature:

Certification Date:

F. Contracting Office Certification:

I have fully relied on the information provided herein and hereby certify that this justification is accurate and complete to the best of my knowledge and belief:

Contract Name: .

Contrac Signature:

Certification Date: