A13 Brand Name Justification.pdf

JUSTIFICATION FOR SOLE SOURCE PROCUREMENT (OPEN MARKET OR GSA)

UNDER $250,000

Sole source acquisitions may be used on a limited basis and only when the Contracting Officer’s Representative (COR)/Program Official has provided sufficient justification and the Contracting Officer has determined that the circumstances warrant such action. The content for a justification must contain detailed facts and rationale to justify the sole source acquisition. Soliciting from a single source must be done in accordance with FAR 13.106-1(b) or 8.405-6. At a minimum, the following information must be included:

Identification of Program Office, Contracting Activity, and Proposed Requirement, Justification and Program Office Certification:

A. Program Office:

Office of Advanced Molecular Detection Roybal 1600 Clifton Rd, NE Centers for Disease Control and Prevention Atlanta, GA 30329

B. Contracting Activity:

Centers for Disease Control and Prevention Office of Financial Resources Acquisition Branch 2

C. Identification of Requirement:

1. Nature of Action to be Approved by Contracting Officer:

a. Sole source acquisition of: Brand name request of warranty renewal service for Dell workstations and servers.

b. Procurement Request (PR) Number (if available): 000HCRGE-2026-94826

2. Proposed Vendor and Estimated Procurement Amount (if available):

a. Proposed Vendor: Sterling, 303 Centennial Dr, North Sioux City, SD 57049

b. Estimated Procurement Amount: $688,831

3. Is the requirement on GSA Schedule? Yes No

If yes, provide schedule number: Click here to enter text.

Rev. 5/14/19

D. Justification:

1. The justification for this non-competitive action is: (NOTE: Must select only ONE of the listed justifications for other than full and open competition and fully support the justification in the following paragraphs. Please delete this note prior to submitting the justification.)

In accordance with FAR 13.106-1(b)(1), “only one source [is] reasonably available” which states that, “For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). (ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand- name.”

Urgency

Exclusive licensing agreements/Proprietary data

Brand name required

Industrial mobilization

Other (e.g., compatibility, space issues, continuity, compatibility, etc.)

In accordance with FAR 8.405-6 “Limiting Sources” which states that, “the only circumstances that may justify the action are – (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-sources procedures.”

Urgency

Only One Source

Logical Follow Up

Brand name required

2. Other facts supporting sole source procurement:

a. What can this product/service do that other products/services cannot do?

This procurement is for the brand name warranty extension of service and support for Dell servers and workstations in the CDC High Performance Computing Center of Excellence. The systems to be maintained are all Dell-specific configurations and cannot be adequately supported or maintained without Dell manufactured genuine parts and manufacturer-trained technicians. Use of other than Dell manufactured parts in any of the systems will void the warranty. Warranty service types required include: ND+KK+PSS, ND+KK+PS.

b. What other products/services were considered and why did they not meet the need?

Program requirements for this PR include using manufacturer-trained technicians and Dell manufactured genuine parts for warranty service. The manufacturer, Dell, provides warranty renewals that meet the CDC requirements of only using manufacturer-trained technicians and Dell manufactured genuine parts for warranty

Rev. 5/14/19 service. In addition, there are third party vendors that resell warranty renewals.

The restriction on the third party vendors is they must use Dell-Certified service, Dell-trained technicians, and Dell manufactured parts for all warranty repairs. The items requiring warranties are all Dell-specific systems and use of any third party (Non-Dell manufactured) parts in any of the Dell servers and workstations listed on this PR will void the warranty. It is essential any third party provider be resellers of the Dell warranty. Dell trained technicians have the necessary technical training and parts to support Dell data center products to the level and quality required for this type of warranty work.

3. Program Office efforts to seek potential offerors:

Reviewed past CDC contracts for potential offerors.

E. Program Office Certification:

I have reviewed this sole source justification and certify the justification is true and accurate to the best of my knowledge and adequate to support other than full and open competition.

Center/Institute/Office COR/Program Official Name/Title: Olga Stuchlik

Center/Institute/Office COR/Program Official Signature:

Certification Date: November 24, 2025

F. Contracting Office Certification:

I have fully relied on the information provided herein and hereby certify that this justification is accurate and complete to the best of my knowledge and belief:

Contracting Officer Name: Click here to enter text.

Contracting Officer Signature:

Certification Date: Click here to enter a date.