A10 SSN - MTLE - FOR SAM - 16JUL2025.pdf

Military Logistics Timeline Exhibit: Revolutionary War to Modern Times, E Corridor Display

SOURCES SOUGHT NOTICE

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Military Logistics Timeline Exhibit: Revolutionary War to Modern Times E Corridor Display

This is not a solicitation for proposals, abstracts, or quotations. This Sources Sought Notice is solely for market research purposes and should not be interpreted as a Request for Proposal (RFP) or a commitment by the issuing party to procure any goods or services. If an RFP is released, it will be issued through the appropriate Government Contracting Office and posted on the designated Government Point of Entry

(GPE).

The issuing party does not intend to compensate for the information requested herein. All submitted information is for Government planning purposes only. Proprietary information, if provided, should be clearly marked as “Proprietary – For Government Use Only.”

Responses are welcomed from all sources, including Small Businesses, 8(a) Small Businesses, HUBZone, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Women-Owned Small Businesses, and Economically Disadvantaged Women-Owned Small Businesses (EDWOSB). While non-responsiveness to this notice does not preclude participation in any future Request for Proposal (RFP), interested and capable firms are strongly encouraged to respond to contribute to the market research and acquisition planning process.

I. INTRODUCTION

The Department of Defense (DoD), Washington Headquarters Services (WHS) Acquisition Directorate (AD), is issuing this Sources Sought Notice to gather information and assist in identifying the most suitable acquisition method for support services related to Military Logistics Timeline Exhibit: Revolutionary War to Modern Times, E Corridor Display.

The period of performance for the contract shall be 4 months from the date of award, encompassing all fabrication and installation phases. Please reference the draft Performance Work Statement (PWS) for specific details as it pertains to the requirements of this request.

II. INSTRUCTIONS

SUBMISSION REQUIREMENTS: Interested firms should submit responses to include a capabilities statement covering experience and staffing capabilities. Businesses having the capabilities necessary to perform the stated requirements may submit capability statements via email to the following email address:

Jasmine Sadat at jasmine.s.sadat.civ@mail.mil

Responses must be submitted not later than August 11, 2025, at 12:00 p.m. noon Eastern Time.

Capability statements will not be returned. No phone calls related to this Sources Sought Notice will be accepted. All correspondence shall be via email. Respondents must submit documents in Word or PDF format. Neither zipped files will be accepted, nor telephone requests be honored. Responses are limited to ten (10) pages, using a minimum font size of 12, left-justified, with one-inch margins.

CAPABILITY STATEMENT REQUIREMENTS: Vendors must submit clearly numbered responses

2:3 corresponding to the following sections [below]:

A. ADMINISTRATIVE

1. Company Information:

a) Legal name and address.

b) Commercial and Government Entity (CAGE) Code.

c) North American Industry Classification System (NAICS) codes associated with the company.

d) Small business status under the identified NAICS code (e.g., 8(a), SDVOSB, HUBZone, SDB, VOSB, WOSB).

B. INDUSTRY FEEDBACK

2. Indicate whether these services are commercially available (Yes/No) and provide a rationale.

3. Recommended contract type (e.g., FFP, Cost, T&M, LOE) based on the draft PWS.

4. Confirm whether the proposed NAICS code 337215 (Showcase, Partition, Shelving, and Locker

Manufacturing) is appropriate for this effort. If not, recommend an alternative NAICS code with justification.

5. Provide any feedback or questions regarding the draft PWS requirements.

6. Identify anything in the draft PWS that could be considered a deviation from industry standard.

C. INDUSTRY CAPABILITY

7. A synopsis of similar work performed, demonstrating your ability to provide qualified staff with subject matter expertise. Provide specific examples of prior efforts similar to the Military Logistics Timeline

Exhibit: Revolutionary War to Modern Times, E Corridor Display requirements outlined in the draft PWS. Not to exceed 3 pages.

8. Identify whether all items needed to fulfill this requirement are available on a GSA contract and, if applicable, provide the GSA contract number.

9. Recommend Government-Wide Acquisition Contracts (GWACs) under which these services can be procured. Provide contract numbers for reference.

10. Please indicate how much time your firm would need to prepare a competitive response to a Request for Quotation (RFQ).

11. Would your firm need a transition period? If yes, how long? For example: 15 days / 30 days.

12. Provide a point of contact (name, phone, and email) for individuals who can verify the capabilities identified in your response.

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D. SUBCONTRACTING OPPORTUNITIES

The following information will assist WHS/AD in establishing a basis for developing set-asides and/or subcontracting opportunities, as appropriate. Failure to provide complete, clearly numbered responses for each section may result in the Government deeming the vendor “not capable.” Please address all sections under the draft PWS section #4.

Complete the following table when answering questions #13 and #14.

Task Number

Tasking categories

Anticipated % of Subcontracting

If known, list potential subcontractor by name, teaming partner, joint venture arrangement, etc.

with applicable business size

13. Identify which specific sections that your firm will handle as the prime contractor and those where subcontracting (e.g., small business collaboration) will occur. Explain the rationale for selecting certain areas to be performed as the prime contractor versus those handled through teaming arrangements or joint ventures.

14. If subcontractors are anticipated, specify:

a. The task areas they will perform.

b. The estimated percentage of subcontracting required.

15. Please highlight any information that is unduly restrictive to small business as listed in the draft PWS.

16. Provide details (including approximate total contract value) of at least two (2) contracts where your company has acted as the prime contractor (either solely or as part of a joint venture) within the past three years for similar requirements.

Performance Work Statement (PWS)

Military Logistics Timeline Exhibit:

Revolutionary War to Modern Times, E Corridor Display

1. Introduction The Office of the Assistant Secretary of Defense for Sustainment (OASD(S)) seeks the fabrication and installation of a Logistics Timeline Exhibit on the 1st Floor Corridor 5 E Ring within the Pentagon, near Room 1E518. This exhibit, designed in collaboration with OSD Graphics, will visually represent the evolution of military logistics from the Revolutionary War to modern times, incorporating textual descriptions, timelines, graphics, and artifacts.

2. Scope of Work The contractor shall fabricate and install a high-quality, museum-standard exhibit that adheres to all Pentagon safety and accessibility regulations. The exhibit must integrate seamlessly with the existing hallway environment without obstructing essential building systems or signage.

3. Objectives

• Fabricate and install an engaging and informative exhibit based on the approved design concept provided by OASD(S).

• Ensure the exhibit fabrication meets high standards of craftsmanship and utilizes durable, fire-safe materials.

• Execute the installation process with minimal disruption to daily operations and without compromising building safety features.

4. Specific Tasks The contractor shall perform the following tasks:

4.1 Pre-Fabrication:

• Review the approved design concept and specifications provided by OASD(S), including all dimensions, materials, and installation requirements.

• Conduct a thorough site survey to verify measurements, identify potential obstacles, and ensure compliance with all building codes and safety regulations.

• Develop and submit a detailed fabrication plan to the COR for review and approval, outlining materials, construction methods, and a production schedule.

4.2 Fabrication:

• Utilize high-quality, durable materials that meet Pentagon standards for aesthetics, fire safety (e.g., Class A fire-rated materials), and durability.

• Fabricate exhibit components with precision and attention to detail, ensuring a professional and polished finish.

• Integrate provided graphics, text panels, and artifact mounts securely and aesthetically.

• Ensure all fabricated components are appropriately sized and prepared for safe and efficient installation.

4.3 Installation:

• Coordinate with Pentagon facilities management and the COR to schedule installation during non-peak hours to minimize disruption.

• Install all exhibit components according to the approved design plan and specifications, ensuring the exhibit does not obstruct:

o Building signs o Fire protection devices (sprinkler heads, fire alarm pull stations) o Access panels to utility systems o Junction boxes o Building electrical, plumbing, and mechanical components o Fire egress markers

• Maintain the existing fire rating of the wall.

• Provide all necessary hardware, fixtures, and mounting systems for secure installation, ensuring minimal impact to the existing wall structure.

• Conduct a thorough cleanup and removal of all debris upon completion of the installation.

4.4 Maintenance and Support:

• Provide a one-year warranty covering any defects in materials or workmanship.

• Offer maintenance support for minor repairs or adjustments for a period of one year post-installation.

5. Performance Standards The contractor shall meet the following performance standards:

• The exhibit must be installed within the designated timeframe (8 weeks from contract award).

• The fabrication and installation must adhere to all approved design specifications and meet COR approval.

• The installation process must not damage any existing structures, surfaces, or building systems.

• The exhibit must meet all Pentagon safety and fire codes, including the use of fire-retardant materials.

• The exhibit must meet ADA accessibility standards.

6. Deliverables

• Detailed fabrication plan with materials list, construction methods, and production schedule.

• Final installed exhibit, ready for public viewing.

• One-year warranty documentation and maintenance contact information.

7. Period of Performance The period of performance for the contract shall be 4 months from the date of award, encompassing all fabrication and installation phases.

8. Place of Performance The work shall be performed at the Pentagon, located at 1400 Defense Pentagon, Washington, D.C. 20301.

9. Security Requirements All contractor personnel involved in the project shall comply with all Pentagon security requirements and undergo appropriate background checks and security clearance procedures before working on-site.

10. Government Furnished Equipment/Information The government will provide:

• Access to the installation site during agreed-upon times.

• Approved design concept, drawings, and specifications.

• Graphics, text panels, and artifact mounts.

• Historical artifacts and materials for display, along with any relevant documentation and preservation guidelines.